Scope
Description
Cottingham Parish Council is seeking to appoint an experienced contractor for the redesign, construction and installation of a high quality dirt Bike Track at the rear of KGV Playing Fields, Cottingham, HU16 5RD. There is currently an existing dirt bike track on this site (.27ha) which was originally constructed in 2008. It is intended to redevelop the site to meet current standards and improve the riding experience for a range of abilities. The site should remain as a dirt track, but may include solid ramps.
The successful contractor should be familiar with International Mountain Bike Association Standards and the proposal should comply with ROSPA (Royal Society for the Prevention of Accidents), UCI and British Cycling standards.
The contractor will be responsible for the design and implementation of all elements relating to the bike track. These will include:
• Redesign of the track
• All materials
• Installation
• Drainage solutions
• Signage
The proposal should include as a minimum:
• Extension of the start hill for ease of use and provide a larger waiting area - contractors should consider the needs of riders of varying abilities
• Three riding lines for more advanced riders at the west of the site
• Two riding lines for beginners/intermediates in the middle of the site
• One common return line for all riders to the east of the site
• All trails must feature berms, rollers and jumps etc
• Clear zones free of rocks, trees, posts, or hard obstacles and 3 metre clearance around the tracks
• Appropriate site and route signage
• Any drainage solutions must be maintainable and contained within the curtilage of the site
The proposal should also include:
• Details of method statement
• Proposed accessibility arrangements - the site is accessed through KGV Playing Fields which are owned by East Riding of Yorkshire Council
• Proposed working hours (maximum - 7.30am -6pm Mon-Fri, 8am - 2pm Sat)
• Proposals for site security during the works
• Details of insurance cover including public liability
• Lead times and anticipated duration of works
• Proposals for reinstatement/making good of the surrounding area where required
• Draft risk assessment for the Parish Council/users
• Scaled drawings suitable for submission to the Planning Authority (if necessary)
• Guidance for ongoing maintenance
• Details of warranties provided
• Costings for an annual maintenance contract
The preferred contractor will be expected to attend a consultation event on 30 March 2026 to share their proposals with riders and adjust proposals based on feedback.
Tenders will be scored as follows:
Experience 35%
Technical Ability 45%
Price 20%
Total value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 May 2026 to 30 September 2026
- 5 months
Options
The right to additional purchases while the contract is valid.
Options will relate to the proposed design within the broad specification and will also allow for some small amendments during construction to meet the needs of users and or/site constraints.
Main procurement category
Works
CPV classifications
- 45112720 - Landscaping work for sports grounds and recreational areas
- 45212140 - Recreation installation
- 45236290 - Repair work on recreational areas
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
UK suppliers
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
22 March 2026, 11:59pm
Submission address and any special instructions
Cottingham Parish Council
9, The Cottages
Market Green
Cottingham
HU16 4QG
Envelopes should be marked TENDER - 22-3-26
Tenders may be submitted electronically
No
Award criteria
Contracts will be awarded using the following weighting
Technical ability - 45%
Experience - 35%
Price - 20%
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Cottingham Parish Council
- Public Procurement Organisation Number: PZTN-6582-GCYP
9 The Cottages
Cottingham
HU16 5QG
United Kingdom
Region: UKE12 - East Riding of Yorkshire
Organisation type: Public authority - sub-central government