Section one: Contracting authority/entity
one.1) Name and addresses
Buckinghamshire Healthcare NHS Trust
Whielden Street
Amersham
HP7 0JD
Contact
Wim Klaucke
bht.procurement.tender@nhs.net
Country
United Kingdom
NUTS code
UKJ13 - Buckinghamshire CC
Internet address(es)
Main address
https://www.buckshealthcare.nhs.uk
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Patient Administration System/Electronic Patient Record System and associated services.
Reference number
C30101
two.1.2) Main CPV code
- 48814200 - Patient-administration system
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 48814400 - Clinical information system
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
Patient-administration system (PAS)/Electronic Patient Record (EPR) System, and associated Services.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
28 January 2015
End date
27 January 2025
In the case of framework agreements, provide justification for any duration exceeding 4 years
Originally agreed
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2014/S 053-088795
Section five. Award of contract/concession
Contract No
1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
28 January 2015
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
System C Healthcare Ltd
Arden Court, Arden Street Stratford Upon Avon Warwickshire CV37 6NT
Maidstone
ME14 5NZ
Country
United Kingdom
NUTS code
- UKJ - South East (England)
National registration number
01754990
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £8,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
NHS England
7-8 Wellington Place
Leeds
LS1 4AP
Country
United Kingdom
Internet address
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 48814200 - Patient-administration system
seven.1.2) Additional CPV code(s)
- 48814400 - Clinical information system
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
Modification of contract
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
28 January 2015
End date
18 September 2028
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Time period required to implement changes
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£19,000,000
seven.1.7) Name and address of the contractor/concessionaire
System C Healthcare Ltd
Arden Court, Arden Street Stratford Upon Avon Warwickshire CV37 6NT
Maidstone
ME14 5NZ
Country
United Kingdom
NUTS code
- UKJ - South East (England)
National registration number
01754990
Internet address
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Trust has procured a number of changes to its contract under Regulation 72(1)(a) which permits the Trust to modify its contract in accordance with pre-agreed terms and where the charges for those changes are clearly set out within the contract and with price review clauses.
The Trust has procured the following goods and services, all of which were included for both in the original contract notice and within the contract itself:
- PAS Upgrades and Reconfiguration
- Document Exchange Module
- Clinical Narrative Module
- Clinical Data Warehouse module
- Additional APIs
- ePMA Module
- Mobile ePMA Module
The Trust has procured the relevant implementation services and will incur the standard service and maintenance charges required to support the modules.
The Trust has also taken this opportunity to exercise its right to extend the contract in accordance with the pre-agreed term. The Trust has extended the contract by a further 3 years with expiry now in September 2028.
The Trust has made any relevant but immaterial changes to the contract to reflect its updated solution and also to accommodate new standards, regulations, and updates as is prudent on any contract modification.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
The Trust is obliged by NHSE to meet the DCF standard for its EPR solutions by early 2026. These change represent the minimum investment required to achieve this mandatory standard. The Trust is reciveing funding from the NHSE Frontline Digitsation programme for this uplift and has been approved to use the change control approach to achieve these outcomes.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £8,000,000
Total contract value after the modifications
Value excluding VAT: £19,000,000