Section one: Contracting authority
one.1) Name and addresses
West Midlands Combined Authority
16 Summer Lane
Birmingham
B19 3SD
Telephone
+44 3453036760
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://wmca.bravosolution.co.uk/web/login.html
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://wmca.bravosolution.co.uk/web/login.html
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Regional Strategic Model
Reference number
2021-03542
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The aim of this project is to provide a step-change improvement in transport planning across the West Midlands, allowing Transport for West Midlands (TfWM) and its partner Local Highway and Transport Authorities to accurately consider comprehensive information and insights about the likely impacts of schemes and policies in the region. It should also provide valuable insight into existing travel behaviours and patterns which are drawn from different sources of basic observations of the transport system and homogenised through the RSM model environment into a single view of movements and demand. Such insights should be structured to provide intelligence which is relevant to a broad cohort of transport planners and that can be used to support the targeted promotion of new mobility services to end users (or modifications to existing services).
The expectation is that the RSM will utilise a mixture of existing platforms and/or software products (which may be licensed from the RSM supplier or third parties), and bespoke software/services, or tooling, or processes and protocols.
two.1.5) Estimated total value
Value excluding VAT: £2,500,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71000000 - Architectural, construction, engineering and inspection services
- 72222000 - Information systems or technology strategic review and planning services
- 72222300 - Information technology services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The aim of this project is to provide a step-change improvement in transport planning across the West Midlands, allowing Transport for West Midlands (TfWM) and its partner Local Highway and Transport Authorities to accurately consider comprehensive information and insights about the likely impacts of schemes and policies in the region. It should also provide valuable insight into existing travel behaviours and patterns which are drawn from different sources of basic observations of the transport system and homogenised through the RSM model environment into a single view of movements and demand. Such insights should be structured to provide intelligence which is relevant to a broad cohort of transport planners and that can be used to support the targeted promotion of new mobility services to end users (or modifications to existing services).
The commission will involve:
• the initial build and testing of the RSM model;
• the provision of full suite of detailed protocols, tools and manuals that will allow every aspect of the re-basing, use for testing, operation and maintenance of the model to be undertaken by any competent professional not involved in the initial build;
• the upskilling and training of local authority staff such that they can undertake key tasks and activities and appropriately specify subsequent commissions for work either using the RSM for transport planning studies, or to further develop the RSM capabilities; and
• Technical support on modelling and data relevant to the RSM to the client team for a period of time as the RSM is adopted into Business as Usual operations and following the initial handover for a further period of up to four years.
The expectation is that the RSM will utilise a mixture of existing platforms and/or software products (which may be licensed from the RSM supplier or third parties), and bespoke software/services, or tooling, or processes and protocols.
WMCA reserves the right to award the Contract based solely on the Detailed Tender responses if it
decides that it has a Detailed Tender response which scores highest and requires no Negotiation. If
there are less than three Candidates following submission of the Detailed Tenders, WMCA reserves
the right to move straight to the Negotiation (as defined below) phase.
The second stage bidders will be invited to submit a detailed tender.
The valuation of this procurement has been determined by reference to an anticipated budget for the delivery of the initial deliverable (items 1 to 4 above) of £1million with the remaining financial scope being available should the ad hoc services referred to in the final 4 years be required.
The scope of the commission is further detailed in the procurement documents.
WMCA is seeking a suitable and properly qualified service provider experienced in providing services similar to the services being let under this contract
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 6
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
WMCA reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the services at its sole discretion. WMCA shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applican
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-034090
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 June 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Please see the below which provides further information regarding the opportunity:
1. Please register your company on our e-tendering portal (Bravo Solution). Instructions on how to register are located at:
https://www.wmca.org.uk/media/1692/wmca_etendering_supplier_registration_guide_2016.pdf
Further key details around expressing an interest in this exercise are listed below:
Portal Website: https://wmca.bravosolution.co.uk
Bravo Solution Project Reference: project_642 Regional Strategic Model
Bravo Solution Response Reference: pqq_178 Regional Strategic Model
Once registered on the portal, please access Project_642 on our e-tendering portal and respond to PQQ_178 to submit company information and confirm your interest in participating in this procurement.
The deadline to respond to PQQ_178 is the 30th June @ 17:00pm
six.4) Procedures for review
six.4.1) Review body
: Royal Courts of Justice
Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
Internet address
https://courttribunalfinder.service.gov.uk/courts/royal-courts-of-justice
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
WMCA will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015
six.4.4) Service from which information about the review procedure may be obtained
Cabin Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom