Scope
Reference
C425464
Description
UHL & UHN Group requires the Provision of the AI Services relate to the provision of a Theatre Productivity application built on the FDP canonical data model and deployed entirely within the Trusts’ FDP tenant. The Group is seeking to appoint a Service Provider to deliver an AI services pilot that includes the design, deployment, and early-use evaluation of a real time, predictive theatre productivity platform.
Total value (estimated)
- £1 excluding VAT
- £1.20 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 March 2026 to 30 March 2027
- 1 year
Main procurement category
Services
CPV classifications
- 72212517 - IT software development services
Engagement
Engagement deadline
20 March 2026
Engagement process description
UHL & UHN Group requires the Provision of the AI Services relate to the provision of a Theatre Productivity application built on the FDP canonical data model and deployed entirely within the Trusts’ FDP tenant.
The Group is seeking to appoint a Service Provider to deliver an AI services pilot that includes the design, deployment, and early-use evaluation of a real time, predictive theatre productivity platform, including these product capabilities:
Product Capabilities in Scope of Pilot:
• Real time, historical & forecast theatre performance metrics (utilisation, delays, overruns, cancellations)
• AI powered predictive & prescriptive analytics (identifying risks, recommending operational actions)
• Interactive dashboards tailored to clinicians, ops teams, and execs
• Benchmarking across sites & specialties to identify unwarranted variation
• Early Warning System for late starts, overruns, utilisation risks
• Outlier detection (repeated delays, underused theatres)
• Planned vs Actual auto matching to surface operational variances quickly
• Impact tracking to measure which interventions work
• Conversation AI for generating custom insights
• Digital twin for demand, schedule, attendance
• Seamless FDP integration using UHL & UHN canonical data model
• Standardised definitions & metrics to support consistent decision making
• Employ and train users; and provide change management support for successful adoption including but not limited to communications, SOPs, training, floor-walking, post-go live support
Services in Scope of Pilot:
• Co-design with UHL & UHN Theatre Operational, Clinical, and Improvement teams
• Deployment within UHL & UHN FDP tenant
• Governance & assurance activities (NHSE IG, UHL & UHN Tech Design Assurance, IG, Cyber, clinical safety, and AI Governance)
• Operational improvement support and KPI baseline setup
• Product development to MVP and incremental feature releases (subject to scoping and timelines agreed to by project team)
• Evaluation of benefits jointly with UHL & UHN
• Training, user adoption support, and theatre operational enablement
• Participation in NHSE FDP solution exchange
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
30 March 2026
Contracting authority
University Hospitals of Leicester NHS Trust
- Public Procurement Organisation Number: PWXN-8614-MPHH
Leicester Royal Infirmary
Leicester
LE1 6WW
United Kingdom
Contact name: Peter Burlingham-Hall
Email: peter.burlinghamhall@nhs.net
Website: https://www.leicestershospitals.nhs.uk/
Region: UKF21 - Leicester
Organisation type: Public authority - central government