Scope
Reference
FD2025
Description
Description
Scope and Delivery of Work:
Mixed procurement (Goods/Works) focused on the supply and installation of fire door sets across our estate over a 3-4yr period. The successful tenderer will be expected to supply and install approximately 250 fire doors per annum inline with the Specification provided. We expect them to engage a Resident Liaison Officer (RLO) and liaise directly with the
residents regarding, surveys, installation dates, general updates, correspondents, access arrangements and any issues that arise before, during and after the works.
Programme scale and duration:
We intend appointing for an initial contract period of 3 years with the option to extend for a further 12 months. We operate a two year budget but estimate our 2026-27 - 2028-29 budget will be up to £1.8m for fire door replacements and we expect to maintain similar budgets in future years. Therefore we estimate the max term spend to be up to £2.5m.
Geographical distribution:
Housing Solutions was originally formed from transferred Local Authority homes in Maidenhead. These still form the majority of our homes (at least 70%), although there are post-1995 developments in Reading, High Wycombe, Slough, Bracknell, Farnborough, Wokingham, and other locations in Berkshire and Buckinghamshire.
CDM:
We will appoint the Quoin Consultancy as Principal Designer, successful bidder will be appointed Principal Contractor. We expect them to prepare the key documents and Quoin will check them against the regulations.
Pricing:
All relevant pricing is to be submitted via the Pricing Matrix as all-inclusive (meaning they must include all aspects required to supply and install full fire door sets). To ensure a fair and like-for-like comparison; Tender prices are to be offered and agreed on the basis that pricing will be fixed for the first 2 years of the contract.
Contract 1. Supply and installation of Fire Doors
Supplier
Contract value
- £2,500,000 excluding VAT
- £3,000,000 including VAT
Above the relevant threshold
Date signed
22 January 2026
Contract dates
- 1 February 2026 to 18 January 2029
- Possible extension to 18 January 2030
- 3 years, 11 months, 18 days
Description of possible extension:
Initial term of contract is for 3 years, with option to extend for a further 12 month period.
Main procurement category
Goods
Options
The right to additional purchases while the contract is valid.
The right to additional purchases while the contract is valid.
All fire door replacement works should fall within the scope of this contract and no longer be carried out under other contracts in an ad hoc way. Additionally, Housing Solutions would also require any appointed contractor to manage responsive replacement requests as part of the Association’s general responsive repairs obligations as and when required – so more doors could fall within scope of this contract over the term.
CPV classifications
- 44221220 - Fire doors
- 45421131 - Installation of doors
- 45343000 - Fire-prevention installation works
Contract locations
- UK - United Kingdom
Key performance indicators
| Name | Reporting frequency |
|---|---|
| Installs per Week | 14 days |
| Install Timeframe | 1 months |
| Resident Satisfaction | 1 months |
| Appointment Kept | 1 months |
| Client Handover Pass Rate | 1 months |
| Client Health and Safety Inspections | 1 months |
Signed contract documents
HS Fire Doors Contract (2026 - 2030) - Gunfire Ltd (Redacted Version).pdf
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Supplier
Gunfire Ltd
- Public Procurement Organisation Number: PXTT-6257-RZCQ
409-411 Croydon Road
Beckenham
BR3 3PP
United Kingdom
Email: bid-team@gunfirepfp.co.uk
Region: UKI61 - Bromley
Small or medium-sized enterprise (SME): Yes
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Supply and installation of Fire Doors
Contracting authority
Housing Solutions
- Public Procurement Organisation Number: PGDY-4627-RBZL
Crown House, Crown Square
Berkshire
SL6 8BY
United Kingdom
Contact name: Jon Richardson
Telephone: +441628543120
Email: jon.richardson@housingsolutions.co.uk
Website: https://www.housingsolutions.co.uk/
Region: UKJ11 - Berkshire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)