Scope
Reference
RHUL-25059
Description
UNDERTAKEN AND CONCLUDED: Owing to restricted timescales, a short period of preliminary market engagement has been undertaken to further understand the market for deliver a Converged Media Production Stage Solution for Research and Development usage by the United Kingdom (UK) Creative Sectors (film, games, live, and immersive) on behalf of the CoSTAR network, as part of a new National Laboratory for Research and Development (R&D) for creative technologies to ensure the UK's screen and performance industries have the innovation infrastructure needed to compete globally. Publication of an Open tender opportunity for this procurement is scheduled within the next few days via the University's Mercell tendering portal
Total value (estimated)
- £3,750,000 excluding VAT
- £4,500,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 10 July 2025 to 1 April 2029
- Possible extension to 1 April 2030
- 4 years, 8 months, 23 days
Main procurement category
Goods
Additional procurement category
Services
CPV classifications
- 32321200 - Audio-visual equipment
- 32000000 - Radio, television, communication, telecommunication and related equipment
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
- 51310000 - Installation services of radio, television, sound and video equipment
- 92110000 - Motion picture and video tape production and related services
Contract locations
- UK - United Kingdom
Engagement
Engagement deadline
11 April 2025
The engagement was carried out before this notice was published.
Engagement process description
Owing to resourcing constraints a short period of preliminary market engagement was undertaken in relation to this procurement; between five organisations (1 large supplier, 3 medium sized suppliers, and 1 small supplier) already known via previous engagements with the CoSTAR Network/StoryFutures Strategic Business Unit hosted at the University ahead of a planned procurement due to launch within the next few days.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
17 April 2025
Contracting authority
Royal Holloway and Bedford New College
- Public Procurement Organisation Number: PRVY-6462-QBVG
Egham Hill
Egham
TW20 0EX
United Kingdom
Contact name: Kim Cooper
Telephone: +44 1 784 414181
Email: procurement@rhul.ac.uk
Website: https://www.royalholloway.ac.uk/
Region: UKJ25 - West Surrey
Organisation type: Public authority - sub-central government