Section one: Contracting authority
one.1) Name and addresses
OFGEM
10 South Colonnade, Canary Wharf
London
E14 4PU
Contact
Ruksar Din
Telephone
+44 2079017000
Country
United Kingdom
NUTS code
UKI - London
Internet address(es)
Main address
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA10021
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Combined Social Media, Community Engagement, Media Evaluation and Media Monitoring Service
two.1.2) Main CPV code
- 79310000 - Market research services
two.1.3) Type of contract
Services
two.1.4) Short description
Ofgem is seeking to establish a contract for combined social media, community engagement, media evaluation and media monitoring service. The scope of the requirement includes, but is not limited to:
Social Media and Community Engagement:
-Track own-brand insights and channel performance metrics (media outlets, web and social media)
- Identify target audiences and build segmented audience profiles using social media intelligence/machine learning to inform engagement and activation tactics
-Build and define tracked searches by profile, keyword or theme (media outlets, web and social media)
- Build and automate scheduled custom reporting for conversation summaries / data insights, including via data visualisation. To include capability for alert notifications where tracked data spike above a volume threshold. For example, across mentions/conversations/sentiment (media outlets, web and social media)
- Receive traditional media print news and broadcast monitoring summaries 7 days a week with access to a national journalist database [Ofgem has a separate NLA licence]
- Access and build custom reports across print and broadcast media for defined topics, and with capability to support media evaluation and analysis incl. opinion analysis, favourability, share of voice/equivalent advertising value, and reach of Ofgem
- Plan, manage and schedule posts across its social media channels, including accessible multimedia (eg with image alt text and .srt captions for video content)
- Use an in-platform inbox to monitor and respond to all social media conversations in one place and track response rate where required (private messages, comments and replies, direct messages etc).
Media Monitoring and Evaluation:
- Print monitoring – complete daily monitoring of specified keywords and topics within regional, national and international print media, including industry and consumer titles. This should be presented within a daily morning summary and include a downloadable PDF copy of each relevant printed article. It should also be available to view and download on the supplier’s online portal.
- Online monitoring – complete daily monitoring of specified keywords and topics within regional, national and international news website content, as well as monitoring of non-written online content such as infographics and imagery. Links and PDF copies of each relevant online mention should be presented within the daily morning media summary and on the online portal.
- Broadcast media – complete daily monitoring of specified keywords and topics on regional and national television, radio and web broadcasts. Broadcasted items shall be made available in digital form for Ofgem to access via the morning summary and on the online portal.
- Online portal – provision of a secure, online portal in which Ofgem can access, analyse and evaluate media coverage whenever necessary
- Evaluation and reporting – the provision of human-driven evaluation and reporting of the monitored media for Ofgem, which could be provided monthly or quarterly
- All media monitoring, analysis and evaluation services detailed in this specification will be provided remotely, i.e. via email and online portal, so no specific sites or facilities are required.
two.1.5) Estimated total value
Value excluding VAT: £267,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79342000 - Marketing services
- 79340000 - Advertising and marketing services
- 79300000 - Market and economic research; polling and statistics
- 79310000 - Market research services
- 79311000 - Survey services
- 79311300 - Survey analysis services
- 79312000 - Market-testing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Ofgem is seeking a combined social media, community engagement, media evaluation and media monitoring service.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.3) Estimated date of publication of contract notice
18 July 2022
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.5) Scheduled date for start of award procedures
16 September 2022
Section six. Complementary information
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This Prior Information Notice is to invite suppliers to be part of the early supplier engagement for this procurement. The following engagement activities are currently envisaged:
1.Supplier Questionnaire
Interested suppliers are asked to complete and submit the attached questionnaire by midday on Tuesday 14th June 2022.Information collated will be used to understand the market overlap for requirements to assist in developing the contracting strategy
2.Supplier Meetings
Suppliers will be invited to attend a meeting with the project team during w/c 27/06/2022. Please note, this will be on a first come first served basis. Information collated will be used to define the scope of the requirement
Any diversions, updates, or further ESE needs related to this PIN, will be communicated via My Tenders, or company contact details on My Tenders, therefore please ensure your company details are up-to date.
Please submit completed questionnaires, and request to arrange meeting (when asked), to procurement2@ofgem.gov.uk
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=225909.
(MT Ref:225909)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit