Scope
Reference
CPD126211
Description
The Ministry of Housing, Communities and Local Government (MHCLG) is seeking to contract a supplier to manage the Windrush Day Grant Scheme for up to five Grant Funding Cycles.
The Supplier will deliver the Windrush Day Grant Scheme in partnership with MHCLG and the stakeholder Grant Panel over five phases including:
Phase 1 - Preparation (pre-application window)
Phase 2 - Promotion (during application window)
Phase 3 - Assessment and moderation (post-application window)
Phase 4 - Grantee Project Support
Phase 5 - Evaluation (post-project completion)
Further details are available in the Specification.
Total value (estimated)
- £330,000 excluding VAT
- £396,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 August 2025 to 30 September 2028
- Possible extension to 30 September 2030
- 5 years, 1 month, 1 day
Description of possible extension:
The contract will be for an initial period of 3 years, where 1 year is
defined as one Windrush Day Grant Scheme Funding Cycle. There will be the option to extend this contract in yearly increments (+1+1) representing up to two additional Windrush Day Grant
Funding Cycles (this is subject to ministerial approval,
approval from HMT and the suppliers performance in years 1, 2 and 3)
Main procurement category
Services
CPV classifications
- 75100000 - Administration services
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
2 May 2025, 5:00pm
Tender submission deadline
16 May 2025, 5:00pm
Submission address and any special instructions
All submissions will be managed and received via the eSourcing Portal detailed in the Documents section of this notice.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 June 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Response | The award criteria will be based on the most advantageous tender (MAT) using a Price per Quality Point (PQP) model, which assesses the quantitative relationship between the Supplier's quality score... |
Quality | 100% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The preliminary market engagement was conducted in May 2024 prior to the implementation of the PA23 and regulations.
Documents
Associated tender documents
http://www.http://atamis-5407.my.site.com/login
The key documents supporting this procurement can be found and accessed in the Log on to the MHCLG Atamis e-procurement supplier website. The Authority will be administering the Procurement Process electronically via this eSourcing Portal. All communications with the Authority must be conducted via the Portal.
Support is available to help Suppliers to understand and use the Portal or query any issues with the eSourcing Portal via the following link:
https://suppliersupport.atamis.co.uk/hc/en-gb/sections/4612344115359
If you can't find what you're looking for there, the customer support team is available to assist you from 8 am - 6 pm (UK time in the English Language), excluding holidays by submitting a request;
https://suppliersupport.atamis.co.uk/hc/en-gb/requests/new
For urgent technical assistance please call the helpdesk, Phone 44 29 2280 9277 Operational Hours 08:00-18:00
Monday - Friday Excluding Public Holidays
Access Tender in Portal.pdf
Guide to accessing the tender documents
Contracting authority
Ministry of Housing, Communities & Local Government
- Public Procurement Organisation Number: PWCX-8281-CLPR
2 Marsham Street
London United Kingdom
SW1P 4DF
United Kingdom
Email: commercialtenders@communities.gov.uk
Website: https://www.gov.uk/government/organisations/ministry-of-housing-communities-local-government
Region: UKI32 - Westminster
Organisation type: Public authority - central government