Scope
Reference
ID 5831752
Description
Construction and Procurement Delivery (CPD) on behalf of the Northern Ireland Civil Service and participating bodies is seeking to establish a Contract for the provision of Postal services at locations throughout Northern Ireland. Further details of specific requirements are provided in the CfT documents. The Supplier will be responsible for managing and delivering the specified services in a flexible and responsive manner to suit the requirements of each location.
Suppliers should refer to the Mid-Tier Schedule 2 Specification and contract documents for full details of the deliverables of this contract.
Total value (estimated)
- £47,000,000 excluding VAT
- £56,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2033
- 7 years
Description of possible extension:
Following the initial contract period, there are 2 potential extension periods of up to 24 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.
Main procurement category
Services
CPV classifications
- 64110000 - Postal services
- 64112000 - Postal services related to letters
- 64113000 - Postal services related to parcels
Contract locations
- UKN - Northern Ireland
Participation
Technical ability conditions of participation
As per Tender documentation
Submission
Enquiry deadline
13 March 2026, 3:00pm
Tender submission deadline
23 March 2026, 3:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 April 2026
Recurring procurement
Publication date of next tender notice (estimated): 18 February 2033
Award criteria
| Name | Description | Type |
|---|---|---|
| AC1 - Implementation | 15 percent |
Quality |
| AC2 - Service Delivery | 18 percent |
Quality |
| AC3 - Contract Management | 6 percent |
Quality |
| AC4 - Business Continuity | 6 percent |
Quality |
| AC5 - Social Value | 15 percent |
Quality |
| AC6 - Fair Work | Pass/Fail Criterion |
Quality |
| AC7 - Total Cost | 40 percent |
Cost |
Weighting description
60 percent quality and 40 percent cost.
Other information
Payment terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/articles/account-ni-good-invoicing-practice
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
Description of risks to contract performance
Exclusions
If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become ‘excluded’ or ‘excludable’ as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Contracting authority
Department of Finance
- Public Procurement Organisation Number: PVTL-7513-YWVJ
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies & Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast