- 1. NHS Castle Point and Rochford Clinical Commissioning Group
- 2. NHS Basildon and Brentwood Clinical Commissioning Group
- 3. NHS North East Essex Clinical Commissioning Group
- 4. NHS Southend Clinical Commissioning Group
- 5. NHS Thurrock Clinical Commissioning Group
- 6. NHS West Essex Clinical Commissioning Group
- 7. NHS Mid Essex Clinical Commissioning Group
Section one: Contracting authority
one.1) Name and addresses
NHS Castle Point and Rochford Clinical Commissioning Group
Pearl House, 12 Castle Road
Rayleigh
SS6 7QF
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
https://castlepointandrochfordccg.nhs.uk/
one.1) Name and addresses
NHS Basildon and Brentwood Clinical Commissioning Group
Phoenix House, Christopher Martin Road
Basildon
SS14 3HG
Contact
Amy Wilson
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
https://basildonandbrentwoodccg.nhs.uk/
one.1) Name and addresses
NHS North East Essex Clinical Commissioning Group
Aspen House, Stephenson Road
Colchester
CO4 9QR
Contact
Amy Wilson
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
https://www.neessexccg.nhs.uk/
one.1) Name and addresses
NHS Southend Clinical Commissioning Group
6th Floor, Civic Centre, Victoria Avenue
Southend-on-Sea
SS1 9SB
Contact
Amy Wilson
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
one.1) Name and addresses
NHS Thurrock Clinical Commissioning Group
Civic Offices 2nd Floor, New Road
Grays
RM17 6SL
Contact
Amy Wilson
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
https://www.thurrockccg.nhs.uk/
one.1) Name and addresses
NHS West Essex Clinical Commissioning Group
Building 4 Spencer Close, The Plain
Epping
CM16 6TN
Contact
Amy Wilson
Country
United Kingdom
NUTS code
UKH35 - West Essex
Internet address(es)
Main address
one.1) Name and addresses
NHS Mid Essex Clinical Commissioning Group
Wren House, Colchester Road
Chelmsford
CM2 5PF
Contact
Amy Wilson
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://attain.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://attain.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Pan Essex Keyworker Service for Children and Young People with a diagnosed learning disability and/or autism
Reference number
ACE-0548-2022-ALC
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority invites responses from suitably qualified and experienced providers to deliver a (non-clinical) Keyworker Service for children and young people with a diagnosed learning disability and / or autism, from 1st October 2022 to 31st March 2025.
Hereafter all references to the Authority incorporates: NHS Castle Point and Rochford Clinical Commissioning Group (CCG) (as Coordinating Commissioner), NHS Basildon & Brentwood CCG, NHS Southend CCG, NHS Mid Essex CCG, NHS Thurrock CCG, NHS North East Essex CCG and NHS West Essex CCG. (Please note, as of the 1st July 2022, the seven aforementioned CCG's will transition into three separate Integrated Care Boards (ICB's) namely; NHS Suffolk and North East Essex ICB, Mid and South Essex ICB and Hertfordshire and West Essex ICB, which will be named as the Contracting Authorities in any future Contract Award Notices associated with this procurement.
The aggregate value of the contract over the 30 months term is £2,483,405 excluding VAT (£2,980,086 including VAT), which will act as an affordability envelope for the purposes of bidding. Any bids received in excess of such affordability envelope will be rejected as non-compliant.
Further information can be found at sections II.2.4, II.2.14 and VI.3 and within the Procurement documents.
two.1.5) Estimated total value
Value excluding VAT: £2,483,405
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 85000000 - Health and social work services
- 85140000 - Miscellaneous health services
- 85323000 - Community health services
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
- UKH35 - West Essex
Main site or place of performance
Essex, including: North East Essex, West Essex, Mid Essex, Basildon & Brentwood, Thurrock, Southend-on-Sea and Castle Point and Rochford
two.2.4) Description of the procurement
The Authority invites responses from suitably qualified and experienced providers to deliver a (non-clinical) Keyworker Service from 1st October 2022 to 31st March 2025.
The Keyworker Service for Southend, Essex & Thurrock is a local and direct response to the NHS Long Term Plan commitment that by 2023/24, C&YP with learning disabilities, autism, or both with the most complex needs will have a designated Keyworker. Initially, Keyworker support will be provided to C&YP who are at risk of being admitted to hospital (or whom are already inpatients), but it is envisaged that support will also be extended to those who face multiple vulnerabilities such as looked after and adopted children, and C&YP in transition between services. The service will aim to reduce the risk of unnecessary/avoidable hospital admissions or other forms of institutional care; expedite the safe and timely discharge when admissions are necessary; and enable more C&YP to safely remain within their own community. The Service will achieve this through having a Keyworker assigned to each eligible child, young person and their family who can build an established and trusted relationship in order to advocate for that individual and their needs, whilst simultaneously bringing about challenge and accountability within the system. The role of the Keyworker is fundamentally patient facing, whilst also working across the geographical footprint and alongside the services that operate within it. This is not a clinical service, and it is anticipated that organisations and employees within it are likely to span a wide variety of skill and expertise that will be applicable to the delivery of this function to ensure its success.
The Authority is looking to appoint a single Preferred Bidder to manage all aspects of the Service. As such, a Lotting Strategy is deemed inappropriate as it risks creation of unnecessary fragmentation and complexity. Accordingly, the service will be offered as a single contract awarded to a single Preferred Bidder (either as a lead provider in it's own right, as a such as a Special Purpose Vehicle (SPV) or consortium of providers, or in association with sub-contractors). Bidders will be required to confirm their Bidding Model including the legal form it takes. The Authority reserves the right to require members of any bidding group to assume a specific legal form if awarded the contract, if considered necessary for the satisfactory performance of the contract.
As per advice from NHSE, the contract to be entered into by the Authority and the Preferred Bidder for the procurement will be based on the NHS Terms and Conditions for the Provision of Services.
Further information can be found at sections II.2.14 and VI.3 and in the Procurement documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,483,405
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
31 March 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The scored Quality Evaluation includes a Presentation to be delivered by the Bidder to a small group of children and young people (experts by experience).
Indicatively the Authority is planning for presentations to occur between 22nd June and 6th July 2022, but this may be subject to change. Bidders will receive confirmation via the eProcurement Portal within 48 hours of the meeting.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
In accordance with Regulations 56 to 58 of The Public Contracts Regulations 2015 (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020) and as set out in the qualification envelope which is available with the procurement documents.
three.1.2) Economic and financial standing
List and brief description of selection criteria
In accordance with Regulations 56 to 58 of The Public Contracts Regulations 2015 (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020) and as set out in the qualification envelope which is available with the procurement documents.
Minimum level(s) of standards possibly required
The Authority will use a Financial Evaluation Methodology as set out in the procurement pack at clauses 5.21 - 5.29 in the ITT Process Overview, to confirm the economic and financial standing, identity and solvency of the Bidder and all other Relevant Organisations (any individual organisation or person connected with a response to the ITT and / or connected with a bid submission whether as part of a consortium or sub-contracting arrangement or any other bidding model being proposed).
Bidders should note that turnover is one of the elements evaluated as part of Financial Standing. The Bidders minimum annual turnover required must be at least once the contract value (£2,483,405).
three.1.3) Technical and professional ability
List and brief description of selection criteria
In accordance with Regulations 56 to 58 of The Public Contracts Regulations 2015 (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020) and as set out in the qualification envelope which is available with the procurement documents.
Minimum level(s) of standards possibly required
Standard selection questionnaire (Parts 1 and 2) as well as a number of requirement specific areas relevant and proportionate to the subject matter of this contract, including;
-Technical and Professional Ability (up to three contract examples demonstrated)
-Relevant commercial organisations meet the requirements of the Modern Slavery Act 2015
-Supplier has in place a minimum level of cover per claim of the greater of five million pounds (£5,000,000) or any sum as required by law in respect of employer's liability, public liability, and professional indemnity insurance.
- Self-certification that your organisation (and any sub-contractors) has up to date Policies that comply with current legislation (including Health & Safety, Equality and Diversity, processes and practices that comply with the NHS Employment Check Standards, recruitment policy, processes and practices that comply with current DBS regulations and guidance, Safeguarding Policy and Procedure that complies with current Safeguarding legislation, the Safeguarding children, young people and adults at risk in the NHS: Safeguarding accountability and assurance framework and the SET Safeguarding and Child Protection Procedures / SET Safeguarding Adults Procedures and the intercollegiate documents, provided within the procurement documents.
-Evidence that the organisation has met all mandatory assertions of the NHS Data Security and Protection 'Self-Assessment' Toolkit
-Demonstration of ability through examples, to ensure the necessary IT infrastructure and information sharing agreements are in place for successful service delivery, in time for service commencement.
-Declaration that the organisation has read fully, understood and accepts the terms and conditions that will govern any future Keyworker Service, which are the NHS Terms & Conditions for Provision of Services published by the Department of Health & Social Care
-Evidence of examples from previous contracts, of the mechanism(s) by which you have managed and deployed a devolved budget before in a similar contract or for a similar service.
-Declaration of Conflicts of Interest
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
See the form of Contract supplied with the procurement documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
This is a voluntary notice for best practice purposes to confirm that an accelerated process being adopted by the commissioner, under the Light Touch Regime (LTR).
Under LTR there is no stipulation regarding minimum timescales. The Contracting Authority must design the procurement in such a way as to be compliant with the principles of equal treatment and transparency, carries out the procedure in conformity with information included in the notice and sets time limits that are reasonable and proportionate.
As such, this tender will be live for 20 consecutive days in order to ensure the Authority can meet the ambitious timescales set by NHSE to deliver on the metrics within this contract.
The procurement included market engagement in the pre-procurement phase, that included an opportunity for potential providers to offer feedback, and has been designed specifically in order to ensure that the tender can be responded to without jeopardising the quality of bids, within this period.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-009876
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 June 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
21 June 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The Services within this procurement fall within Section 7 of the Public Contract Regulations 2015 (the "Regulations"). Neither the inclusion of the Bidder at Qualification Stage nor the use of the terms Process Overview, Selection Questionnaire, or Invitation to Tender nor any other indication shall be taken to mean that the Authority intends to hold themselves bound by any of the Regulations save those applicable to Public Contracts for social and other specific services listed in Schedule 3 of the Regulations (the "Light Touch" Regime).
The Authority may wish to expand the Keyworker Services during the lifetime of the contract ("Contract modification(s)"). To this end, the Bidder should be aware that after the award of contract, there is a possibility that the successful Bidder may be offered a variation(s) to the contract in accordance with Regulation 72 (1) (a) of the Public Contracts Regulations 2015 (as amended The Public Procurement (Amendment etc.) (EU Exit) Regulations 2020), in the following potential circumstances and or situations where necessary;
a) Appropriate alignment of the Service / Contract with the planned expansion of the DSR function for the SET TCP.
b) As a result of changes to the anticipated demand in the expanded phase of the Keyworker Service, to support the successful Bidder to evolve the service slowly and sustainability to ensure success.
c) As a result of changes associated with the expansion phase of the service in relation to the mechanisms around the Adult DSR, to expand that function to include autistic adults as well as those facing multiple other vulnerabilities.
d) where additional funding becomes available to the Authority for delivery of service requirements that are similar and or complementary to the Keyworker Services already included in the Specification, at any given time, and do not modify the overall nature of the contract and or for delivery of the Keyworker Service over a longer duration in order to support sustainability of the Service and thorough evaluation of its effectiveness across the SET TCP. Such expansion would be by the addition of services commissioned by the Authority, where the Business Case provides objective evidence that contract variation is the most appropriate course of action, taking account of one or more of the following considerations; service safety, financial and economic impact, innovation, patient and public acceptability, impact on health inequalities, strategic alignment with National/Regional/Local strategic priorities, ability to improve multiple pathways, positive contribution to improved supply / improving service responsiveness, patient experience and health economy impact.
Disclaimer: The Authority shall not be responsible for any costs or expenses incurred by respondents to this procurement in preparing and/or submitting such responses.
To access the procurement documentation, please go to the Attain eProcurement Portal (Bravo powered by Jaggaer) at: https://attain.bravosolution.co.uk
Click on 'Register here' and follow the on-screen instructions. You can access the ITT: 'itt_94 - Keyworker Service for Children and Young People with a diagnosed learning disability and/or autism' by clicking on the link called 'View current opportunities' on the Home Page. Please note that the tender will not be accepted by any means other than through the Attain e-Procurement Portal.
six.4) Procedures for review
six.4.1) Review body
High Court of Justice of England and Wales
London
WC2A 2LL
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
NHS Castle Point and Rochford Clinical Commissioning Group
Pearl House, 12 Castle Rd
Rayleigh
SS6 7QF
Country
United Kingdom