Scope
Reference
98348
Description
The West Yorkshire Combined Authority (the CA) is issuing this Planned Procurement Notice to inform potential Consultants of an upcoming procurement opportunity for the development and implementation of a West Yorkshire Creative Health System. This system aims to align, amplify, and connect the creative health sector across the region to improve health and wellbeing outcomes for the people of West Yorkshire. The CA intends to procure a service provider (or consortium) to manage and implement a 'Creative Health System' for a two-year period. The maximum budget for the initial two-year period is £470,000.00 with up to two optional 12-month extensions of £235,000.00 each, bringing the total potential contract value up to £940,000.00. Extensions are subject to the availability of additional funds beyond the initial £470,000.00 and are at the sole discretion of the Public Sector Body. Key deliverables for the Creative Health System include: • Coordinating the mapping of creative health work taking place in our region (including activity, evidence of impact, and cold spots). This will include the collation of existing mapping data where it exists (typically at a Local Authority level) and commissioning additional mapping where there is insufficient data. • Establishing a network of creative health activity providers. • Advocating for creative health activity with key decision-makers (including funders and clinicians). • Developing and publishing a West Yorkshire Creative Health Strategy. • Co-designing creative health programmes with community providers and those with lived experience. • Researching potential funding sources and preparing funding bids to roll out impactful creative health programmes. • Developing commercial strategy to become self-sustaining. • Coordinating workforce training in the health care system and with practitioners. Additional Information We are inviting Consultants that have interest in providing the services, to attend a briefing session. Please respond to this Planned Procurement Notice (PPN) to express your interest. Any Consultant that expresses interest will be invited to a Preliminary Market Engagement (PME) event which will be held on 24th April 2025 between 9:30 am - 11:00am (details to follow). The CA reserves the right to change its procurement approach after the Preliminary Market Engagement. Please respond to this PPN with an expression of interest in this opportunity by emailing: St David Deji-Adams - David.Deji-Adams@westyorks-ca.gov.uk You should include the following information: i. Company Name: ii. Registration Number: iii. Address: iv. Contact Name: v. Position: vi. Email/telephone no: vii. URL link to your Company Website: After the event, a questionnaire will be issued to attendees which may help inform the Statement of Requirements which will follow. Please Note: This Planned Procurement Notice is for prior information only and is not a 'Call for Competition'. Whilst we encourage your participation in this exercise, failure to respond to the Preliminary Market Engagement will not prohibit your involvement in any future procurement exercise if progressed via a publicly advertised tender opportunity. Any future opportunity where advertised will be available through our tender portal at https://uk.eu-supply.com/ctm/Company/CompanyRegistration/RegisterCompany?OID=1&B=UK and Consultants are encouraged to register in readiness for this.
Total value (estimated)
- £940,000 excluding VAT
- £1,128,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 2 October 2027
- Possible extension to 2 October 2029
- 4 years, 2 days
Description of possible extension:
Two optional extensions of 12 months each, subject to availability of additional funds.
Main procurement category
Services
CPV classifications
- 73000000 - Research and development services and related consultancy services
- 73110000 - Research services
- 73200000 - Research and development consultancy services
- 73210000 - Research consultancy services
Contract locations
- UKE4 - West Yorkshire
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Publication date of tender notice (estimated)
16 April 2025
Enquiry deadline
27 June 2025, 5:00pm
Tender submission deadline
11 July 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
21 August 2025
Other information
Payment terms
Available in the Tender Documents
Description of risks to contract performance
Available in the Tender Documents
Applicable trade agreements
- Government Procurement Agreement (GPA)
Procedure
Procedure type
Open procedure
Contracting authority
West Yorkshire Combined Authority
- Public Procurement Organisation Number: PHYG-7328-ZLQJ
Wellington House, 40-50 Wellington Street
Leeds
LS1 2DE
United Kingdom
Contact name: St David Deji-Adams
Telephone: +44 12344567
Email: david.deji-adams@westyorks-ca.gov.uk
Website: https://www.westyorks-ca.gov.uk
Region: UKE42 - Leeds
Organisation type: Public authority - sub-central government