Section one: Contracting authority
one.1) Name and addresses
Rotherham Metropolitan Borough Council
Riverside House, Main Street
Rotherham
S60 1AE
Contact
Lorna Byne
Telephone
+44 1709334159
Country
United Kingdom
NUTS code
UKE3 - South Yorkshire
National registration number
GB173552264
Internet address(es)
Main address
Buyer's address
https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/104118
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=67652&B=UK
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=67652&B=UK
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Housing Related Support: Flexible Purchasing System
Reference number
21-282
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Housing Related Support Services are non-statutory services that support people experiencing homelessness or at risk of becoming homeless to live independently in the community. It is designed to complement the Council’s offer to alleviate and prevent homelessness.
.
The Council’s aim is to implement a single pathway of support for adults who struggle to live independently and maintain a stable housing situation, where resource can be quickly accessed to meet needs, especially around complexity and where service capacity can be better utilised.
.
two.1.5) Estimated total value
Value excluding VAT: £214,460,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Housing Related Support: Flexible Purchasing System
Lot No
1
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 85310000 - Social work services
- 85311000 - Social work services with accommodation
- 85312000 - Social work services without accommodation
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKE3 - South Yorkshire
Main site or place of performance
Within the Borough of Rotherham
two.2.4) Description of the procurement
The Council is seeking applications from providers with the capability and capacity to deliver Housing Related Support services in Rotherham.
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The FPS will be established on the basis of an initial 5-year period; the system may continue beyond this date subject to further Cabinet approval.
.
The FPS will comprise of a number of separate Lots. Each Lot will specify a Housing Related Support service as follows:-
.
Lot 1 – Floating Support (Non-Accommodation Based)
Lot 2 – Accommodation with Support
Lot X – Miscellaneous/Future Housing Related Support
.
The FPS will enable 'Call Off' contracts to be award on both a further competition and direct award basis as defined in the Application documentation.
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There are no TUPE implications at the point of applying to join the FPS however TUPE may able to 'Call Off' activity via the FPS.
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Values provided are indicative only and carry no guarantee of any volumes of activity or expenditure.
.
RMBC is acting as the lead authority to appoint providers for the provision of the services detailed in the application documentation. Applicants should also be aware that Barnsley Metropolitan Borough Council, City of Doncaster Council and Sheffield City Council are named as a Permitted Purchaser and may choose to access the Flexible Purchasing System and may create additional lots within the scope of Housing Related Support FPS, without creating any obligation on behalf of them to do so.
two.2.6) Estimated value
Value excluding VAT: £214,460,000
two.2.7) Duration of the contract or the framework agreement
Start date
2 October 2023
End date
1 October 2028
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The estimated values provided are based on estimated budgets at the time of publication and carry no guarantee of any volume or expenditure to be generated via the FPS.
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The FPS is advertised as an initial 5 year duration , however the rules of the FPS enable for it to continue as long as it remains fit for purpose for the Council subject to further Cabinet Approval.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
As defined in the Application documentation.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the Application documentation.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
As defined in the Application documentation.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 October 2028
Local time
11:59pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Applicants can read the Cabinet Report referring to the establishment of the FPS by following the link https://moderngov.rotherham.gov.uk/documents/s137857/Housing%20Related%20Support%20Pathway%20Cabinet%20Report.pdf
six.4) Procedures for review
six.4.1) Review body
High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
six.4.4) Service from which information about the review procedure may be obtained
High Court
The Royal Courts of Justice, The Strand,
London
WC2A 2LL
Country
United Kingdom