Section one: Contracting authority/entity
one.1) Name and addresses
FIRST MTR SOUTH WESTERN TRAINS LIMITED
London
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
07900320
Internet address(es)
Main address
https://www.southwesternrailway.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Urban railway, tramway, trolleybus or bus services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SWR - SOROS Subscription Agreement
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
It is our intention to undertake an extension of an existing contract. This is a business-critical system for fleet maintenance containing all policies, procedures and instructions relating to the maintenance of our fleet. It is also used for concession and engineering change management.
Such extension will provide an interim solution pending review and definition of the required longer term strategy and subsequent procurement process.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,090,507.80
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
It is our intention to undertake an extension of an existing contract. This is a business-critical system for fleet maintenance containing all policies, procedures and instructions relating to the maintenance of our fleet. It is also used for concession and engineering change management.
Such extension will provide an interim solution pending review and definition of the required longer term strategy and subsequent procurement process.
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Due to a number of factors not least business continuity and system resilience, affordability and minimisation of change impact, this contract award and extension is deemed to be the optimal approach to provide a sustainable solution for the period concerned as it is clear that any change in contracting partner at this juncture would cause significant disruption and substantial duplication of costs. Such award and extension allows for continuation of services to support business continuity. It is understood that this is an interim solution pending further review which will take into account influencing factors impacting future solutions and any activity thereafter will be in accordance with the regulations with respect to prior publication.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
5 March 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
DANBURYKLINE LIMITED
Guilford
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
08085378
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £1,090,507.80
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
FIRST MTR SOUTH WESTERN TRAINS LIMITED
London
Country
United Kingdom