Section one: Contracting authority
one.1) Name and addresses
Broadland Housing Association Limited
Norwich City Football Club, Carrow Road, Carrow Road
Norwich
NR1 1HU
Contact
Barry Ashby
barry.ashby@broadlandgroup.org
Telephone
+44 1603750261
Country
United Kingdom
Region code
UKH15 - Norwich and East Norfolk
Internet address(es)
Main address
https://www.broadlandgroup.org/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Legal-services./D7Y9T25APE
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Legal Services segregated into two lots relating to Housing Management (Lot 1) and Development (including Property Sales) (Lot 2) respectively.
Reference number
23-013
two.1.2) Main CPV code
- 79100000 - Legal services
two.1.3) Type of contract
Services
two.1.4) Short description
This Invitation to Tender (ITT) from Broadland Housing Association (the client) is issued to potential suppliers (tenderers) for the purpose of submitting a tender for the legal services segregated into two lots relating to Housing Management (Lot 1) and Development (including Property Sales) (Lot 2) respectively.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Housing Management
Lot No
1
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKH15 - Norwich and East Norfolk
Main site or place of performance
Norwich and East Norfolk
two.2.4) Description of the procurement
Lot 1 - Housing Management to include:-
i) Preparation, in conjunction with Broadland’s staff, of all necessary documentation for contested eviction and possession proceedings as instructed by Broadland.
ii)Attendance at Court and presentation of such cases above as required.
iii)Attendance at Court and presentation on uncontested but more complex eviction and possession cases and advice relating to such cases.
iv)Preparation, in conjunction with Broadland’s staff, of all necessary documentation in obtaining an Injunction Order relating to Gas Safety Checks and electrical inspections.
v)Other general advice in relation to housing management matters, including advice on other tenancy related matters, e.g. drafting tenancy agreements, service charges and leaseholder matters and complex rent arrears cases.
vi)Advice on non commercial leases, support services agreements and management agreements at schemes as Broadland has a number of homes which are managed by third parties and from time to time it may become necessary to review or terminate these and guidance will be required.
vii)Advise Broadland’s staff on the handling of complex tenant complaints.
Provide advice or attend eviction appeal panels as required to provide Broadland with Legal Advice.
When required, source and appoint a barrister, taking into consideration value for money and expertise.
Anti-Social Behaviour to include:-
i)General advice on the approach to specific anti-social behaviour cases.
ii)Advice on the use of starter and demoted tenancies.
iii)Preparation, in conjunction with Broadland’s staff, of all necessary documentation to obtain demotion orders and injunctions.
iv)Preparation, in conjunction with Broadland’s staff, of all necessary documentation for eviction and possession proceedings in relation to anti-social behaviour legislation.
v)Attendance at Court and presentation of such cases above.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There will be an optional 2 year extension period which will be exercised at the sole discretion of Broadland.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/D7Y9T25APE
two.2) Description
two.2.1) Title
Development (including Property Sales)
Lot No
2
two.2.2) Additional CPV code(s)
- 79100000 - Legal services
two.2.3) Place of performance
NUTS codes
- UKH15 - Norwich and East Norfolk
Main site or place of performance
Norwich and East Norfolk
two.2.4) Description of the procurement
Lot 2 — Development (including Property Sales) will include the following subject areas:
— development acquisitions and related matters,
— property sales,
— planning advice,
— construction contract advice,
— stock rationalisation,
— property charging,
— third party development partnerships,
— asset management matters.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There will be an optional 2 year extension period which will be exercised at the sole discretion of Broadland.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
4 July 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 July 2023
Local time
12:00pm
Place
Norwich
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Legal-services./D7Y9T25APE" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Legal-services./D7Y9T25APE
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/D7Y9T25APE" target="_blank">https://www.delta-esourcing.com/respond/D7Y9T25APE
GO Reference: GO-2023530-PRO-23083708
six.4) Procedures for review
six.4.1) Review body
Broadland Housing Association
Norwich City Football Club, Carrow Road
Norwich
NR1 1HU
Telephone
+44 1603750261
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
RICS
RICS Headquarters, Parliament Square
London
SW1P 3AD
Telephone
+44 1603750261
Country
United Kingdom