- Scope of the procurement
- Lot 1a - Individual Independent advocacy services for people with mental health issues
- Lot 2a - Individual Independent advocacy services for people with problematic substance use issues
- Lot 3a - Individual Independent advocacy services for people with a learning/ intellectual disability, autistic people, older people, dementia and physical disability or sensory impairment
- Lot 4a - Individual Adult Unpaid Carers Independent Advocacy Service
Section one: Contracting authority
one.1) Name and addresses
The City of Edinburgh Council
Waverley Court, 4 East Market Street
Edinburgh
EH8 8BG
Contact
Anna Penman
Telephone
+44 1314693922
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00290
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CT0863 - Independent Advocacy
Reference number
CT0683
two.1.2) Main CPV code
- 85000000 - Health and social work services
two.1.3) Type of contract
Services
two.1.4) Short description
Award of Contracts
The Council and NHS Lothian, through the EHSCP, have a statutory duty to provide access to independent advocacy services to people who meet the requirements of Adults with Incapacity (Scotland) Act 2000, the Adult Support and Protection (Scotland) act 2007, the Carers (Scotland) Act 2016, The Children (Scotland) Act 1995 and the Mental Health (Care and Treatment)(Scotland) Act 2003. Section 259 of the 2003 Act sets out the main provisions for independent advocacy. Independent advocacy supports an advocacy partner's right to have their own voice heard in decisions made about their health and well-being. Independent advocacy enables vulnerable people to be heard and promotes social inclusion.
Independence is key in the advocacy partners right to advocacy, because it is vital that the role of independent advocacy is not compromised in any way. Independence ensures that the advocacy services provided are divorced from the interests of those persons concerned with the advocacy partner's care and welfare.
Independent advocacy services can only be provided by organisations who meet the requirements of the Scottish Independent Advocacy Alliance (SIAA) or equivalent. The SIAA define an independent advocacy organisation as “an organisation that only provides independent advocacy and all the activities it undertakes are about providing, promoting, supporting and defending independent advocacy. Independence means that it does not provide any other services and is structurally, financially and psychologically separate from other organisations and interests”.
Information about independent advocacy services will need to be communicated to advocacy partners in a way which each advocacy partners can understand, taking account of any special communication needs they may have. Such needs may arise, for example, where the advocacy partners is deaf or hard of hearing or has a visual impairment, a learning disability or where their first language is not English. n addition, any information provided in writing should be clear and in a style and language which can be easily understood by the individual advocacy partner.
The Service shall be predominately provided face to face to Advocacy Partners within the city of Edinburgh from either the office premises or in an agreed venue or space within the locality where the Advocacy Partner resides. If the Advocacy Partner is in a hospital ward, then the Service shall be delivered there.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £7,378,942
two.2) Description
two.2.1) Title
Lot 1a - Individual Independent advocacy services for people with mental health issues
Lot No
1
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
City of Edinburgh
two.2.4) Description of the procurement
Independent advocacy services for people with mental health needs.
This lot covers both individual and collective advocacy requirements
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is considered this procurement is covered under the light touch regime of the Public Contracts (Scotland) Regulations 2015
B ECONOMIC AND FINANCIAL STANDING:
4B.1.1 The minimum turnover will be 864,000 GBP
4B.1.4 Financial Ratios: The financial current ratio is 1.15
More detail can be found in III.1.4)
two.2) Description
two.2.1) Title
Lot 2a - Individual Independent advocacy services for people with problematic substance use issues
Lot No
3
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
City of Edinburgh
two.2.4) Description of the procurement
Independent advocacy services for people with problematic substance use issues for individual and collective requirements
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is considered this procurement is covered under the light touch regime of the Public Contracts (Scotland) Regulations 2015
B ECONOMIC AND FINANCIAL STANDING:
4B.1.1 The minimum turnover will be 69,000 GBP
4B.1.4 Financial Ratios: The financial current ratio is 1.10
More detail can be found in III.1.4)
two.2) Description
two.2.1) Title
Lot 3a - Individual Independent advocacy services for people with a learning/ intellectual disability, autistic people, older people, dementia and physical disability or sensory impairment
Lot No
5
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
City of Edinburgh
two.2.4) Description of the procurement
Independent advocacy services for people with a learning/ intellectual disability, autistic people, older people, people with dementia and people with a physical disability or sensory impairment for individual and non-instructed advocacy.
This lot 3a is for adults aged 16 or older (no upper age limit).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is considered this procurement is covered under the light touch regime of the Public Contracts (Scotland) Regulations 2015
B ECONOMIC AND FINANCIAL STANDING:
4B.1.1 The minimum turnover will be 518,000 GBP
4B.1.4 Financial Ratios: The financial current ratio is 1.10
More detail can be found in III.1.4)
two.2) Description
two.2.1) Title
Lot 4a - Individual Adult Unpaid Carers Independent Advocacy Service
Lot No
7
two.2.2) Additional CPV code(s)
- 85300000 - Social work and related services
- 98000000 - Other community, social and personal services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
City of Edinburgh
two.2.4) Description of the procurement
Adult unpaid Carers independent advocacy service for individual and collective carers advocacy services
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
It is considered this procurement is covered under the light touch regime of the Public Contracts (Scotland) Regulations 2015
B ECONOMIC AND FINANCIAL STANDING:
4B.1.1 The minimum turnover will be 289,000 GBP
4B.1.4 Financial Ratios: The financial current ratio is 1.10
More detail can be found in III.1.4)
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Procedure involving negotiation
four.1.11) Main features of the award procedure
Contracts were awarded in relation to the most economically advantageous offer made for each lot with a price weighting of 20% against a quality weighting of 80%.
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 022-190473
Section five. Award of contract
Lot No
1
Title
Lot 1a - Individual Independent advocacy services for people with mental health issues
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 March 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
five.2.3) Name and address of the contractor
AdvoCard
c/o Andrew Duncan Clinic, Royal Edinburgh Hospital, Morningside Place
Edinburgh
EH10 5HF
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,781,834
Section five. Award of contract
Lot No
3
Title
Lot 2a - Individual Independent advocacy services for people with problematic substance use issues
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 March 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
five.2.3) Name and address of the contractor
AdvoCard
c/o Andrew Duncan Clinic, Royal Edinburgh Hospital, Morningside Place
Edinburgh
EH10 5HF
Country
United Kingdom
NUTS code
- UKM - Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £322,399
Section five. Award of contract
Lot No
5
Title
Lot 3a - Individual Independent advocacy services for people with a learning/ intellectual disability, autistic people, older people, dementia and physical disability or sensory impairment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 March 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
five.2.3) Name and address of the contractor
Partners in Advocacy
FLAT 1, 229A, NIDDRIE MAINS ROAD
EDINBURGH
EH164PA
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,015,013
Section five. Award of contract
Lot No
7
Title
Lot 4a - Individual Adult Unpaid Carers Independent Advocacy Service
A contract/lot is awarded: Yes
five.2.1) Date of conclusion of the contract
20 March 2023
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
five.2.3) Name and address of the contractor
VoiceAbility
Tay House, 300 Bath Street, Blythswood Hill
Glasgow
G2 4JR
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,259,696
Section six. Complementary information
six.3) Additional information
Please note that Lot's awarded cover both independent and collective advocacy requirements. These services will be developed with the needs and outcomes of Edinburgh Citizen’s being a priority. Throughout the life of the contract, if evidence suggests there is a need to do so, the Council may modify the contract as required due to change in client groups, change in funding, change in delivery focus or as may be required to respond to necessary changes such as the introduction of a National Care Service. Development over the life of the contract will be in line with the Ethical Commissioning Principles and with consultation of the contracted providers and service users.
It is a mandatory requirement of these contractual arrangements that a prompt payment clause is present in all supply chain Contracts used in the delivery of the requirements. This ensures payment of sub-contractors at all stages of the supply chain within 30 days and includes an obligation to provide a point of contact for sub-contractors to refer to in the case of payment difficulties. This will require active monitoring of payment performance as well as the provision of evidence and reports to the Council on request.
(SC Ref:733649)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Appeals Procedure - A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next working day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.