Section one: Contracting authority
one.1) Name and addresses
NHS Dumfries & Galloway
Bankend Road
Dumfries
DG14AP
Contact
Colin McKie
Telephone
+44 1387246246
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00065
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NHSDG - Estates & Property - Term Refrigeration & Air Conditioning Engineer
Reference number
NHSDG0062023
two.1.2) Main CPV code
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Dumfries & Galloway (NHSDG) is seeking to appoint a contractor to carry out refrigeration, freezer & ventilation unit reactive
maintenance & annual servicing on all NHSDG properties in a professional manner leading to a speedy resolution of any problems that
may affect the efficient delivery of services by NHSDG. Scope of works could range from rudimentary annual servicing to repairs of large
refrigerators and individual pharmacy, ward drug and patient fridges as well as catering refrigerators / freezers and individual ventilation
units of various sizes. The key services being sought are planned works, routine maintenance works, and unplanned reactive
works/emergency call outs. From time to time and in spite of the controls in place to prevent them, emergency repair or maintenance works
may need to be carried out.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £461,565
two.2) Description
two.2.1) Title
Nithsdale
Lot No
1
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
All bidders responding to this opportunity are to complete the accompanying Single Procurement Document (SPD Scotland) pre-qualification questionnaire. The basis for selection of those bidders to be invited to tender is fully described in the Scope of Works document enclosed with this Contract Notice.
The Contract will be let in four individual lots relating to the historical regions of Dumfries and Galloway. Lot 1, Nithsdale; Lot 2, Annandale and Eskdale; Lot 3, Stewartry and Lot 4, Wigtown. Tendering bidders will be required to bid for all four (4) lots.
At the invitation to tender stage, the tender pricing element will be assessed on the hourly rates, percentage mark up on materials and travel time.
Specific Requirements
A detailed specification will be included in the ITT. However some of the main features are as follows:
NHSDG have strict controls in place in respect of Infection Control. These are called HAI-SCRIBE Healthcare Association Infection System for Controlling Risk in the Built Environment. Infection Control Measures are strictly enforced on all projects carried out in NHSDG premises.
It is a mandatory requirement for selection for participation in this procurement exercise that all bidders and their sub-contractors are certified members of CHAS.
two.2.5) Award criteria
Quality criterion - Name: Quality Criterion / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Annandale & Eskdale
Lot No
2
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
All bidders responding to this opportunity are to complete the accompanying Single Procurement Document (SPD Scotland) pre-qualification questionnaire. The basis for selection of those bidders to be invited to tender is fully described in the Scope of Works document enclosed with this Contract Notice.
The Contract will be let in four individual lots relating to the historical regions of Dumfries and Galloway. Lot 1, Nithsdale; Lot 2, Annandale and Eskdale; Lot 3, Stewartry and Lot 4, Wigtown. Tendering bidders will be required to bid for all four (4) lots.
At the invitation to tender stage, the tender pricing element will be assessed on the hourly rates, percentage mark up on materials and travel time.
Specific Requirements
A detailed specification will be included in the ITT. However some of the main features are as follows:
NHSDG have strict controls in place in respect of Infection Control. These are called HAI-SCRIBE Healthcare Association Infection System for Controlling Risk in the Built Environment. Infection Control Measures are strictly enforced on all projects carried out in NHSDG premises.
It is a mandatory requirement for selection for participation in this procurement exercise that all bidders and their sub-contractors are certified members of CHAS.
two.2.5) Award criteria
Quality criterion - Name: Quality Criterion / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stewartry
Lot No
3
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
All bidders responding to this opportunity are to complete the accompanying Single Procurement Document (SPD Scotland) pre-qualification questionnaire. The basis for selection of those bidders to be invited to tender is fully described in the Scope of Works document enclosed with this Contract Notice.
The Contract will be let in four individual lots relating to the historical regions of Dumfries and Galloway. Lot 1, Nithsdale; Lot 2, Annandale and Eskdale; Lot 3, Stewartry and Lot 4, Wigtown. Tendering bidders will be required to bid for all four (4) lots.
At the invitation to tender stage, the tender pricing element will be assessed on the hourly rates, percentage mark up on materials and travel time.
Specific Requirements
A detailed specification will be included in the ITT. However some of the main features are as follows:
NHSDG have strict controls in place in respect of Infection Control. These are called HAI-SCRIBE Healthcare Association Infection System for Controlling Risk in the Built Environment. Infection Control Measures are strictly enforced on all projects carried out in NHSDG premises.
It is a mandatory requirement for selection for participation in this procurement exercise that all bidders and their sub-contractors are certified members of CHAS.
two.2.5) Award criteria
Quality criterion - Name: Quality Criterion / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Wigtownshire
Lot No
4
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
two.2.4) Description of the procurement
All bidders responding to this opportunity are to complete the accompanying Single Procurement Document (SPD Scotland) pre-qualification questionnaire. The basis for selection of those bidders to be invited to tender is fully described in the Scope of Works document enclosed with this Contract Notice.
The Contract will be let in four individual lots relating to the historical regions of Dumfries and Galloway. Lot 1, Nithsdale; Lot 2, Annandale and Eskdale; Lot 3, Stewartry and Lot 4, Wigtown. Tendering bidders will be required to bid for all four (4) lots.
At the invitation to tender stage, the tender pricing element will be assessed on the hourly rates, percentage mark up on materials and travel time.
Specific Requirements
A detailed specification will be included in the ITT. However some of the main features are as follows:
NHSDG have strict controls in place in respect of Infection Control. These are called HAI-SCRIBE Healthcare Association Infection System for Controlling Risk in the Built Environment. Infection Control Measures are strictly enforced on all projects carried out in NHSDG premises.
It is a mandatory requirement for selection for participation in this procurement exercise that all bidders and their sub-contractors are certified members of CHAS.
two.2.5) Award criteria
Quality criterion - Name: Quality Criterion / Weighting: 40
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-002718
Section five. Award of contract
Lot No
1
Title
Nithsdale
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 May 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cool & Easy Ltd
Unit 209 Bomber Harris Green, Heathhall Industrial Estate
Dumfries
DG1 3PH
Telephone
+44 1387261818
Country
United Kingdom
NUTS code
- UKM92 - Dumfries & Galloway
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £187,980
Section five. Award of contract
Lot No
2
Title
Annandale & Eskdale
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 May 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cool & Easy Ltd
Unit 209 Bomber Harris Green, Heathhall Industrial Estate
Dumfries
DG1 3PH
Telephone
+44 1387261818
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £110,265
Section five. Award of contract
Lot No
3
Title
Stewartry
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 May 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cool & Easy Ltd
Unit 209 Bomber Harris Green, Heathhall Industrial Estate
Dumfries
DG1 3PH
Telephone
+44 1387261818
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £81,660
Section five. Award of contract
Lot No
4
Title
Wigtownshire
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 May 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Cool & Easy Ltd
Unit 209 Bomber Harris Green, Heathhall Industrial Estate
Dumfries
DG1 3PH
Telephone
+44 1387261818
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £81,660
Section six. Complementary information
six.3) Additional information
(SC Ref:733625)
six.4) Procedures for review
six.4.1) Review body
NHS Dumfries & Galloway
Bankend Road
Dumfries
DG14AP
Country
United Kingdom