Section one: Contracting entity
one.1) Name and addresses
London Luton Airport Operations Limited
Percival House, Percival Way
Luton
LU2 9NU
Contact
Michaela Caulfield
Country
United Kingdom
NUTS code
UKH21 - Luton
Internet address(es)
Main address
https://in-tendhost.co.uk/llaol/aspx/Home
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://in-tendhost.co.uk/llaol/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/llaol/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/llaol/aspx/Home
one.6) Main activity
Airport-related activities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
L23033-T-MC - Solar Farm at London Luton Airport site
Reference number
L23033-T-MC
two.1.2) Main CPV code
- 09300000 - Electricity, heating, solar and nuclear energy
two.1.3) Type of contract
Supplies
two.1.4) Short description
London Luton Airport has an ambitious strategy to reduce carbon emissions across the airport. One of LLA’s first major steps is to create less reliance on the grid through the provision of a Solar Farm within the airport boundary. Our aim is to produce renewable energy on-site in line with our internal target of at least 25% of electricity consumption in LLA through on-site / behind the meter generation.LLA are seeking the most economically viable solution to meet this target and will award a single contract to design, install, commission and maintain a solar farm south of the runway by Q4 2025. This could be in the form of an Engineering, Procurement and Construction (EPC) approach or via a Power Purchase Agreement (PPA).Please see the tender document set for full details.
two.1.5) Estimated total value
Value excluding VAT: £27,201,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
LOT 1 - EPC
Lot No
1
two.2.2) Additional CPV code(s)
- 09300000 - Electricity, heating, solar and nuclear energy
- 09331000 - Solar panels
- 45000000 - Construction work
- 45120000 - Test drilling and boring work
- 45200000 - Works for complete or part construction and civil engineering work
- 09331200 - Solar photovoltaic modules
- 09330000 - Solar energy
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 45220000 - Engineering works and construction works
- 31200000 - Electricity distribution and control apparatus
- 09332000 - Solar installation
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport - Airside
two.2.4) Description of the procurement
Lot 1 is an Engineering, Procurement and Construction (EPC) option where LLA will own the works post project Completion. LLA will require the performance of the solar farm to meet the requirements stated in Works Information. The performance of the solar farm should not be less than 10GWh per annum of usable electricity for LLA. Please see tender document set for all details.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £27,201,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
84
This contract is subject to renewal
Yes
Description of renewals
1-2 years for works then a full Operations and Maintenance (O&M) service agreement for Works Area B for a minimum of 2 years from project completion, with an option to extend the contract for another 3 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option 1 - 25% energy produced onsite / 10GWh per annum (as detailed in tender documents) - Base Case proposalOption 2 - Full use of space available to reach maximum GWh per annum - Maximum Case proposal
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents
two.2) Description
two.2.1) Title
Lot 2 - PPA
Lot No
2
two.2.2) Additional CPV code(s)
- 09300000 - Electricity, heating, solar and nuclear energy
- 09330000 - Solar energy
two.2.3) Place of performance
NUTS codes
- UKH21 - Luton
Main site or place of performance
London Luton Airport - Airside
two.2.4) Description of the procurement
For Lot 2 (PPA), LLA’s requirement is that the installed generation can meet the requirements of the airport and recommends that bidders use the detail above and in Works Information as a guide for the installed solution, but for completeness the performance of the solar farm should not be less than 10GWh per annum of usable electricity for LLA. Please see tender documents for details.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £27,201,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
300
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Option 1 - 25% energy produced onsite / 10GWh per annum (as detailed in tender documents) - Base Case proposalOption 2 - Full use of space available to reach maximum GWh per annum - Maximum Case proposal
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please see tender documents
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see tender documents for details
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
Please see tender documents for details
three.1.6) Deposits and guarantees required
Please see tender documents for details
three.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Please see tender documents for details
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please see tender documents for details
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 July 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please see tender documents for details
six.4) Procedures for review
six.4.1) Review body
London Luton Airport - The Legal Team
Percival House, Percival Way
Luton
LU2 9NU
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Luton Airport - The Legal Team
Percival House, Percival Way
Luton
LU2 9NU
Country
United Kingdom