Scope
Reference
RBC 00002198
Description
Reading Borough Council are seeking providers to deliver a range of fire safety and compliance related goods, works and services, including:
Lot 1 - Risk assessments, Inspections and surveys
• Fire risk assessments
• Building Fabric Fire compartmentation surveys
• Fire door (flat entrance and communal) inspections.
Lot 2 - Remediation works
• Fire door-set supply (with Primary Test Evidence)
• Fire door installation and compartmentation remedial works
Lot 3 - Fire Safety Equipment (Active & Passive) Maintenance.
• Fire alarm and refuge alarm maintenance
• Emergency lights maintenance
• Wet and dry riser maintenance
• Fire extinguisher maintenance
• Automatic opening smoke ventilation maintenance
• Fire sprinklers and misting systems maintenance
• Bin chute maintenance
The required goods, works and services are to be provided and carried out across the entirety of the high, medium and low risk blocks of flats, houses of multiple occupancy (HMOs), sheltered housing schemes and supported housing stock within the portfolio managed by Reading Borough Council.
The schedules setting out the level of work for each contract year can be found in the respective specifications for each area of the contract.
Tenders are invited for the supply of:
Lot 1 - Fire Risk Assessments, Fire Compartmentation Surveys, and the Fire Door Inspection Programme
Lot 2 - Supply of Fire Doors, Fire Door Installation and Building Fabric Compartmentation Remedial Works
Lot 3 - Fire Alarm and Refuge Alarm Maintenance, Emergency Lighting Maintenance, Wet and Dry Riser Inspection, Servicing and Maintenance, Fire Extinguisher Inspection, Servicing and Maintenance, Automatic Opening Smoke Ventilation System Inspection, Service and Maintenance, Bin Chute Maintenance, and Fire Sprinkler and Misting Systems Maintenance
There are three lots that form this tender; whilst bidders can submit bids for each of the lots, there are limits to the lots that can be awarded to the same bidder, namely:
The same bidder can win lot 1 and lot 3
The same bidder can win lot 2 and lot 3
The same bidder cannot win lot 1 and lot 2
In the event that the same bidder is the highest scoring bidder for lot 1 and lot 2, they will be asked to choose their preferred lot, and the next highest scoring bidder will be appointed to the lot not chosen.
Total value (estimated)
- £3,680,000 excluding VAT
- £4,416,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 July 2025 to 14 July 2027
- Possible extension to 14 July 2029
- 4 years
Description of possible extension:
Two periods not exceeding twelve months each
Main procurement category
Services
Contract locations
- UKJ11 - Berkshire
Lot constraints
Maximum number of lots a supplier can be awarded: 2
Description of how multiple lots may be awarded:
There are three lots that form this tender; whilst bidders can submit bids for each of the lots, there are limits to the lots that can be awarded to the same bidder, namely:
The same bidder can win lot 1 and lot 3
The same bidder can win lot 2 and lot 3
The same bidder cannot win lot 1 and lot 2
In the event that the same bidder is the highest scoring bidder for lot 1 and lot 2, they will be asked to choose their preferred lot, and the next highest scoring bidder will be appointed to the lot not chosen.
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Fire Risk Assessment, Fire Door Inspections, and Building Fire Compartmentation
Description
Provision of Fire Risk Assessment, Fire Door Inspections, and Building Fire Compartmentation
Lot value (estimated)
- £600,000 excluding VAT
- £720,000 including VAT
CPV classifications
- 71315300 - Building surveying services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Fire Door Installation and Compartmentation
Description
Provision of Fire Door Installation and Compartmentation
Lot value (estimated)
- £1,600,000 excluding VAT
- £1,920,000 including VAT
CPV classifications
- 44221220 - Fire doors
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Fire Safety Equipment Maintenance
Description
Provision of Fire Safety Equipment Maintenance
Lot value (estimated)
- £1,480,000 excluding VAT
- £1,776,000 including VAT
CPV classifications
- 51700000 - Installation services of fire protection equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Submission
Tender submission deadline
19 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 June 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Price | A completed pricing schedule will be required for all submissions. |
Price |
| Quality | All bidders must complete and return the quality questions published with the tender documents |
Quality |
Weighting description
Full details of the award criteria to be used can be found in the tender documents
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Reading Borough Council
- Public Procurement Organisation Number: PWBJ-9435-VXQQ
Bridge Street
Reading
RG1 2LU
United Kingdom
Email: pchub@reading.gov.uk
Region: UKJ11 - Berkshire
Organisation type: Public authority - sub-central government