Scope
Reference
OPEN2024213
Description
Gateshead Council would like to appoint a single supplier to modernise and maintain the IT and Audiovisual (AV) equipment in the Civic Centre's Council Chamber. The Civic Centre's Council Chamber is an essential resource for the Council to hold its meetings of the Full Council which are required under legislation and the Council's Constitution and are fundamental to the Council's democratic decision-making.
Total value (estimated)
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 June 2025 to 20 June 2030
- Possible extension to 20 June 2034
- 9 years, 1 day
Description of possible extension:
60 months plus 2 x 24 month extensions
Main procurement category
Services
CPV classifications
- 32320000 - Television and audio-visual equipment
- 32340000 - Microphones and loudspeakers
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
Contract locations
- UKC - North East (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
14 May 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
20 June 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality and Social Value | Quality | 60% |
| Total price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The market engagement opportunity was publicised via Contracts Finder due to the total value being unknown.
Contracting authority
Gateshead Borough Council
- Public Procurement Organisation Number: PPGY-1151-NJQN
Civic Centre, Regent Terrace
Gateshead
NE8 1HH
United Kingdom
Email: procurement@gateshead.gov.uk
Region: UKC22 - Tyneside
Organisation type: Public authority - sub-central government