Scope
Reference
DN806980
Description
The Authority invites response to this Invitation to Tender (ITT) from suitably qualified suppliers ("Suppliers") for the provision of Body Removal and Body Transfers from the Isle of Wight. This opportunity has 3 lots:
• Lot 1 Body Removal West Wight
• Lot 2 Body Removal East Wight
• Lot 3 Body Transfers
The service is required to transport deceased persons from the place of death (eg homes, hospitals, public places) to the designated area. At times it may be necessary to transport deceased persons from the Isle of Wight to the mainland for post-mortem examinations or other legal requirements.
Tenders can be submitted for either Lot 1, Lot 2, Lot 3, or all 3 lots.
The estimated annual budget for this Tender will be split into three lots and is set out below:
a) The Body Removal West Wight budget is £34,747.20 (exc. VAT)
b) The Body Removal East Wight budget is £34,747.20 (exc. VAT)
c) The Body Transfers budget is £17,373.60 (exc. VAT)
For full details of the specification requirements can be found in the Specification Document.
The contract period is from 1st June 2026 until 31st May 2029, with the option to extend for up to two (2) additional years at the sole discretion of the Authority, subject to satisfactory performance and service delivery.
Total value (estimated)
- £434,340 excluding VAT
- £521,208 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 June 2026 to 31 May 2029
- Possible extension to 31 May 2031
- 5 years
Description of possible extension:
Option to extend for up to two (2) additional years at the sole discretion of the Authority, subject to satisfactory performance and service delivery.
Main procurement category
Services
CPV classifications
- 85000000 - Health and social work services
- 98370000 - Funeral and related services
Contract locations
- UKJ34 - Isle of Wight
Lot 1. Lot 1 Body Removal West Wight
Description
For all body removals covering the west Wight area, the Supplier must provide a dignified, respectful, and safe body removal service, using properly equipped, clean vehicles and trained staff who follow all relevant health and safety legislation, industry guidance, and robust contingency processes. They must ensure timely responses, secure handling of bodies and personal data, maintain appropriate facilities and backup capacity, and meet all operational, documentation, and identification requirements set by the Council and HM Coroner
Lot value (estimated)
- £173,736 excluding VAT
- £208,483.20 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 Body Removal East Wight
Description
For all body removals covering the east Wight area, the Supplier must provide a dignified, respectful, and safe body removal service, using properly equipped, clean vehicles and trained staff who follow all relevant health and safety legislation, industry guidance, and robust contingency processes. They must ensure timely responses, secure handling of bodies and personal data, maintain appropriate facilities and backup capacity, and meet all operational, documentation, and identification requirements set by the Council and HM Coroner
Lot value (estimated)
- £173,736 excluding VAT
- £208,483.20 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Lot 3 Body Transfers
Description
The Suppliers will be required to transport bodies to the mainland for postmortems as and when necessary. These shall be undertaken as directed by HM Coroner. These requests will be made by the Coroner and shall be undertaken by the Supplier within 48 hours of the body being originally removed, unless an alternative timeframe has been agreed on a case specific basis between the Coroner's Office and receiving mortuary.
Lot value (estimated)
- £86,868 excluding VAT
- £104,241.60 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
This procurement is reserved for
UK suppliers
Submission
Enquiry deadline
2 March 2026, 2:00pm
Tender submission deadline
9 March 2026, 2:00pm
Submission address and any special instructions
https://procontract.due-north.com/Opportunities/Index?v=2 please register free of charge, and search reference DN806980
Tenders may be submitted electronically
Yes
Award criteria
Price 35%
Quality 65%:
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Contracting authority
Isle of Wight Council
- Public Procurement Organisation Number: PGYX-7387-YJXG
County Hall
Newport
PO30 1UD
United Kingdom
Email: procurement@iow.gov.uk
Region: UKJ34 - Isle of Wight
Organisation type: Public authority - sub-central government