Section one: Contracting authority
one.1) Name and addresses
NHS England
Wellington House, 133-135 Waterloo Rd
London
SE1 8UG
Contact
Russell Greenwood
Country
United Kingdom
Region code
UKJ1 - Berkshire, Buckinghamshire and Oxfordshire
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of UK ROC clinical database services for Specialist Rehabilitation
two.1.2) Main CPV code
- 85100000 - Health services
two.1.3) Type of contract
Services
two.1.4) Short description
UK ROC provides an essential service to Commissioners, Services and Patients, as follows:
• Commissioners: regular validated reports giving Commissioners valuable insights into their services activity against budget, complexity levels of patients, bed day costs (useful as PLICS data is currently unreliable), a rich dataset of patient demographics, patient inputs and outcomes (based on validated clinical tools), national and regional service provision as well as shortfall in provision, regular reporting against British Society of Physical and Rehabilitation Medicine (BSPRM) and NHSE national specification core standards, bespoke reports and answering Commissioner queries re their services and much more
• Services: use and training of invaluable day to day operational clinical tools to enable service planning, enhanced patient care and efficient use of scarce resources
• Patients: the rich and extensive UK ROC national dataset has allowed for multiple national and international research and peer reviewed papers, with cross border collaboration, resulting in significant advances in patient outcomes and care for this very vulnerable and often over-looked patient group
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £488,478.07
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
two.2.4) Description of the procurement
Database operation and maintenance:
• Routine operational and maintenance activities re the database, including software changes etc as new tools are added or updated and providing yearly updates of the software to all registered providers
• Support to providers regarding the tools and software – providing copies, assisting with queries, etc Docusign Envelope ID: 279BE2F2-F5AF-4B2E-A519-952E24E9F000
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• Development and updating of training materials made freely available on line to ensure accurate use of the tools by clinical, nursing and therapy teams
Data collation, checking and reporting:
• Receiving and checking data – with feedback to providers on accuracy / completeness / compliance / areas of improvement, etc
• Running and checking the monthly activity data and reporting to providers / commissioners
• Providing quarterly reports for benchmarking with feedback to commissioners as per the current format
• Producing triennial UK ROC reports for Commissioners giving an overview of progress against objectives, data analysis, published research, international collaborations, etc
• Supply Service costing data using the costing methodology developed with NHSE to provide updated costs for development of the Weighted Bed Day (WBD) tariffs for Level 1 and 2 specialist Services and development of Approved Costing Guidance for specialist rehabilitation services for use by costing practitioners during the annual PLICS submission cycle
• Update Service staff profiles based on annual returns from registered services
• Provide Service sign-posting for mandatory NHSE designation of service levels. (NB Signposting is not the same as service designation. Signposting provides a multi-faceted, transparent basis for designation as well as analysis against the NHSE service specification)
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
absence of competition for technical reasons
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 February 2026
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
LONDON NORTH WEST UNIVERSITY HEALTHCARE NHS TRUST
Northwick Park Hospital, Watford Road, Harrow, Middlesex,
London
HA1 3UJ
clcht.nwlicsps-sourcing-fm@nhs.net
Telephone
+44 2088643232
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
00000N/A
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £488,478.07
Total value of the contract/lot: £488,478.07
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
Country
United Kingdom