Section one: Contracting authority
one.1) Name and addresses
Islington
7 Newington Barrow Way
London
N7 7EP
Contact
Procurement Team
Telephone
+44 2075278118
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=5f512f4a-3d03-ef11-812a-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=5f512f4a-3d03-ef11-812a-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2223-0250-Purchase,installation,ongoing maintenance,data and hosting for Electronic Notice Boards (ENB) on housing estates
Reference number
DN721381
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The council currently have an infrastructure of 368 Electronic Notice Boards (ENB) and utilise this mobile technology to transmit information to our estate residents and community centres. Electronic notice boards can show images, posters, film, animation, web pages and potentially integrate with other software packages to show live data.
All boards have three interactive buttons to enable internal and external stakeholders to navigate around the electronic notice boards content on the four priority areas. The council has an existing contract for the maintenance, hosting a bespoke media platform and provision of the data sim cards for the council. This re-procurement is to acquire a new contract to ensure service and supply continuity to our ENB’s.
This procurement is to acquire a new contract to ensure the goods and services continue to be supplied by the new Service Provider without any break in continuity.
The screens are backlit LED and are energy rated A. They are housed in a vandal proof casing and are predominately placed within communal areas i.e. lobby areas, lifts and walkways to ensure that they are seen by most residents. These locations are identified in collaboration with internal and external stakeholders to ensure there is adequate power and space for the board.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30192170 - Notice boards
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Requirement:
The contract is for the maintenance of our existing 356 electronic noticeboards and future installations and maintenance at other sites where required. The provider will be expected to host and provide a platform for the council to utilise its ENB’s for the purposes of conveying messages and information to our residents.
The provider will also be responsible for resolving any network or hardware related issues, ensuring services to residents is maintained throughout the duration of the contract.
Further details will be provided in the invitation to tender.
two.2.5) Award criteria
Quality criterion - Name: Proposed approach to Social value / Weighting: 20
Quality criterion - Name: Proposed approach to quality of electronic notice boards, technical merit / Weighting: 20
Quality criterion - Name: Proposed approach to logistics and delivery capabilities / Weighting: 5
Quality criterion - Name: Proposed approach to maintenance / Weighting: 5
Quality criterion - Name: Proposed approach to installation / Weighting: 5
Quality criterion - Name: Proposed approach to software data hosting / Weighting: 5
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Contract period
The duration will be 24 months from an estimated start date July 2024 with options to extend for (2) periods of up to 12 months each (maximum 24 months).
This contract may be renewed after contract period.
Contract value
The estimated total value of this contract is £892,000 over the maximum 48 months. This is based on £223,000 per annum. However, the council is confident the bids received will be lower than the estimated value.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
13 June 2024
Local time
12:00pm
Changed to:
Date
5 July 2024
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
13 June 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Islington Council Islington Town Hall
London
N1 2UD
Country
United Kingdom