Section one: Contracting authority
one.1) Name and addresses
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
Contact
Michelle Thomas
m1-thomas@southwales-fire.gov.uk
Telephone
+44 1443232082
Fax
+44 1443232180
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
https://www.southwales-fire.gov.uk
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Grounds Maintenance
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
South Wales Fire and Rescue Service is seeking to appoint suitably qualified and experienced contractor(s) to provide Grounds Maintenance Services and Tree Works on premises throughout South Wales Fire and Rescue Service.
The contract will be split into 3 lots and contractors will have the opportunity to bid for 1 or multiple lots.
Lot 1 – General Grounds Maintenance Services – Zone 1
Lot 2 – General Grounds Maintenance Services – Zone 2
Lot 3 – Tree works
The contract will be in line with the NEC4 Term Service contract.
The contract will be for an initial period of 3 years with an option to extend for a further 24 months from the 1st April 2025.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £225,785
two.2) Description
two.2.1) Title
General Grounds Maintenance Services – Zone 1
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77342000 - Hedge trimming
- 03451300 - Shrubs
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix A – Lot 1. The service shall include grass cutting, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35
Quality criterion - Name: Social Value / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
General Grounds Maintenance Services – Zone 2
Lot No
2
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77342000 - Hedge trimming
- 03451300 - Shrubs
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The service shall comprise of the maintenance and care of the grounds of the South Wales Fire and Rescue Service (SWF&RS) as per Appendix B – Lot 2. The service shall include grass cutting, hedge cutting, shrub and flower bed maintenance, trimming and litter picking, herbicide treatment, and weed control. All hard surfaces including paths, car parks, perimeter fence lines, wall lines and other areas specified by SWFRS shall be free of debris and moss.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35
Quality criterion - Name: social value / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tree Works
Lot No
3
two.2.2) Additional CPV code(s)
- 77211400 - Tree-cutting services
- 77211300 - Tree-clearing services
- 77211500 - Tree-maintenance services
- 77341000 - Tree pruning
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
The services shall comprise of a biannual inspection and maintenance of trees on premises of the South Wales Fire & Rescue Service as per Appendix C – Lot 3. A copy of the SWFRS property list is included in Appendix C, together with ad hoc tree works as deemed necessary by the service.
The successful contractor work must conform to BS3998 and have the following qualifications
Essential
CS 30 – maintain the Chainsaw
CS 31 – fell small trees (up to 15” diameter)
CS 38 – tree climbing & aerial rescue
CS 39 – use a chainsaw from a rope & harness
CS 40 – carry out pruning operations
CS 41 – carry out dismantling operations
Desirable qualifications
Level 2 certificate or higher in arboriculture or related environmental discipline e.g. arboricultural/forestry degree.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35
Quality criterion - Name: social value / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-000463
Section five. Award of contract
Lot No
1
Title
General Grounds Maintenance Services – Zone 1
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 March 2025
five.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 13
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Crown Garden Services
56 Maes y Sarn, Pentyrch
Cardiff
CF159QR
Telephone
+44 2920890037
Fax
+44 2920890037
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £134,085
Section five. Award of contract
Lot No
2
Title
General Grounds Maintenance Services – Zone 2
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 March 2025
five.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received from SMEs: 11
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 13
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Crown Garden Services
56 Maes y Sarn, Pentyrch
Cardiff
CF159QR
Telephone
+44 2920890037
Fax
+44 2920890037
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £81,285
Section five. Award of contract
Lot No
3
Title
Tree Works
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 March 2025
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 11
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Crown Garden Services
56 Maes y Sarn, Pentyrch
Cardiff
CF159QR
Telephone
+29 20890037
Fax
+29 20890037
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £10,415
Section six. Complementary information
six.3) Additional information
(WA Ref:149966)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom