Section one: Contracting authority
one.1) Name and addresses
Department of Health and Social Care
39 Victoria Street
London
SW1H 0EU
Country
United Kingdom
NUTS code
UKI32 - Westminster
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-of-health-and-social-care
Buyer's address
https://www.gov.uk/government/organisations/department-of-health-and-social-care
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Express Freight Service
Reference number
C33038
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
two.1.3) Type of contract
Services
two.1.4) Short description
The Express Freight Service (EFS) forms part of the Department of Health and Social Care’s (DHSC’s) National Supply Disruption Response, which is part of the multi-layered approach to help mitigate the impact of disruption to supply of medicines, medical products & ancillary health services. The EFS was originally designed to help mitigate disruption in the event of a no deal exit from the EU and has since been used as part of COVID 19 response arrangements when all other options have been exhausted. It is DHSC’s intention to re-procure a similar service to ensure continued contingency in case of any unforeseen event. The new solution is designed to incorporate all 3 current services into one agile solution. The key elements of the new service will include: - continuity of flow to and from the UK (mainly from Europe but with capability to extend its reach globally); flexibility & responsiveness; value for money. The service has to be operational by the 24/10/2021 as stated in II.2.4.1.
two.1.5) Estimated total value
Value excluding VAT: £6,700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 60400000 - Air transport services
- 63521000 - Freight transport agency services
- 60140000 - Non-scheduled passenger transport
- 64000000 - Postal and telecommunications services
- 64121000 - Multi-modal courier services
- 60100000 - Road transport services
- 60420000 - Non-scheduled air transport services
- 60161000 - Parcel transport services
- 60600000 - Water transport services
- 64120000 - Courier services
- 64100000 - Post and courier services
- 60421000 - Non-scheduled airmail transport services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The service requirement is for a managed service to provide access to a Premium freight service for the transportation of medicines, medical products, medical devices/components of and/ or services related to such products in the event that a supplier’s own logistics arrangements are disrupted, and contingency measures fail. The solution may utilise any mode of transport, subject to these being compatible with the transit timescale requirements, conditions of carriage, and the effective mitigation of foreseeable disruption to services. The service will be available for use by Crown Bodies and Crown Dependencies.The nature of the majority of goods for which the Authority wishes to facilitate transport for will be standard, non-temperature controlled, non-hazardous, and require no extra security measures. The Provider should also be capable of handing the following goods:• active temperature-controlled products (e.g. Frozen below -15 °C; Chilled or refrigerated 2 to 8°C; Cold/Cool 8-15°);• controlled drugs – which will require compliance with Home Office requirements in relation to their storage and transit; and• medicines – where compliance with Good Distribution Practice (GDP) is required.And provide access to a Specials delivery service. “Specials” meaning anything outside of a standard parcel or pallet dimension and/or requires specialised conditions of carriage, which include:• time sensitive shipments (e.g. within 24hrs);• substances of human origin (e.g. blood, cell cultures, human tissues and organs);• hazardous materials - being any item or agent (biological, chemical, radiological and/or physical) which has the potential to cause harm to humans, animals or the environment, either by itself or through interaction with other factors (such as but not limited to: - medical gases; radioactive isotopes and flammable liquids;• Oversize Products; and• Half and full trailer load deliveriesMobilisation to commence on the 22 Sept; to be tested & fully operational by 24 Oct 2021 ready for a contract service commencement date of 1 Nov 2021.Providers to note: The stated contract value in this notice is an estimated cost of mobilisation and the projected total management fee payable by the Authority for the duration of the contract. This cost does not include payments that will be made directly by suppliers for use of the express delivery network. The anticipated value of direct payments by suppliers for use of the network is unknown and impossible to predict as this solution is purely for contingency. For this reason, we have separated the managed service element (control tower) which continues to be paid for the duration of the contract, from the supplier service charge which is paid directly by the supplier for usage of the service volume of service is based on unforeseen events. Further information relating to the approval/triage process is included within the tender documentation.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
22 September 2021
End date
31 October 2022
This contract is subject to renewal
Yes
Description of renewals
One year
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-012311
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 August 2021
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 29 October 2021
four.2.7) Conditions for opening of tenders
Date
3 August 2021
Local time
11:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority intends to use the Department of Health and Social Care Atamis eTendering system to manage the tender. Information relating to the tender is available within Atamis. Select this link to access the Atamis system https://health-family.force.com/s/Welcome
six.4) Procedures for review
six.4.1) Review body
The High Court
Strand
London
WC2A 2LL
generaloffice@administrativecourtoffice.justice.gov.uk
Country
United Kingdom