Scope
Reference
Cft_6333326
Description
The scope of this contract includes the following Car Park Equipment and Maintenance requirements:
• Decommissioning of existing car park equipment.
• Installation and commissioning of new equipment including barriers, cashless pay stations, entry/exit devices.
• Car park entrance / exit control including provision of ANPR technology.
• Car park management software, licensing and IT integration.
• Provision of customer car parking payment options.
• Compliance with Payment Card Industry Data Security Standard requirements.
• Reserved parking area control and management.
• Ticket validation process and equipment.
• Comprehensive maintenance (including software), PPM and reactive.
• Non-comprehensive maintenance - reactive.
• Campus IT infrastructure cabling maintenance.
The contract also has provision to exercise optional requirements on the following:
• Car parking equipment provision for Belfast, Coleraine and Jordanstown.
• DLD - MXA (Foyle House) car parking equipment provision.
• DLD - MXB (Timber Quay) car parking equipment layout design.
• DLD - MXB (Timber Quay) car parking equipment provision.
• Reserved parking booking system.
• Automated data upload for University online store permit purchases.
• Mobile Pay System.
Total value (estimated)
- £2,600,000 excluding VAT
- £3,120,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2026 to 31 August 2032
- Possible extension to 31 August 2038
- 12 years
Description of possible extension:
Initial term of 6 years with provision to extend for any periods up to and including 72 months.
Options
The right to additional purchases while the contract is valid.
The contract also has provision to exercise optional requirements on the following:
• Car parking equipment provision for Belfast, Coleraine and Jordanstown.
• DLD - MXA (Foyle House) car parking equipment provision.
• DLD - MXB (Timber Quay) car parking equipment layout design.
• DLD - MXB (Timber Quay) car parking equipment provision.
• Reserved parking booking system.
• Automated data upload for University online store permit purchases.
• Mobile Pay System.
ADDITIONAL INFORMATION
In the event that the Contract is terminated prior to expiry of the proposed initial six (6) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most advantageous Supplier from this Competition (second ranked Supplier), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a re-procurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to 72 months.
Entry into any replacement contract with the second ranked Supplier shall be subject to that second ranked Supplier’s offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked Supplier is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked Supplier is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked Supplier declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most advantageous Supplier from this Competition in turn on the same basis. This process may, at the University’s discretion, continue until all ranked Suppliers have been exhausted or the University decides, at its sole discretion, to undertake a re-procurement exercise.
Main procurement category
Services
CPV classifications
- 98351100 - Car park services
- 34926000 - Car park control equipment
Contract locations
- UKN - Northern Ireland
Justification for not using lots
The reason for not dividing into lots is uniformity to ensure one supplier, and one software system, is contracted for the provision of services at all campus locations. Awarding one contract should maximise potential economies of scale for the service provider and reduce contract management with multiple contractors.
Participation
Legal and financial capacity conditions of participation
As stated in the tender documentation.
Technical ability conditions of participation
As stated in the tender documentation.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 March 2026, 3:00pm
Tender submission deadline
20 March 2026, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 May 2026
Recurring procurement
Publication date of next tender notice (estimated): 5 January 2032
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial Submission | Price | 50% |
| Quality Submission | Quality | 50% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
The University published a Prior Information Notice (PIN) 2024/S 000-033188 on FTS, and Request for Information (RFI) on eSourcing NI, on 15 October 2024.
PIN Link: https://www.find-tender.service.gov.uk/Notice/033188-2024
The RFI questionnaires were completed by interested providers and submitted via eSourcing NI by 5 November 2024.
The purpose of this Prior Information Notice (PIN) and RFI was to invite potential providers to express an interest and provide information to assist with the procurement and development of the specification for Car Park Equipment and Maintenance at Ulster University.
RFI questionnaires were completed by interested service providers in response to this PIN and provided feedback on aspects including contract duration, contract maintenance options, inventory, technology & innovation, reserved parking, Jordanstown service reduction, IT network link to the University, equipment lifespan, equipment, mobilisation and pricing increases.
Contracting authority
Ulster University
- Companies House: RC000726
- Public Procurement Organisation Number: PDLT-6268-MWZV
Finance Office, Cromore Road
Coleraine
BT52 1SA
United Kingdom
Region: UKN0C - Causeway Coast and Glens
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Northern Ireland