Scope
Reference
ID 5830221
Description
The Northern Ireland Prison Service (NIPS) is an executive agency of the Department of Justice (DOJ). NIPS is seeking to establish a contract for the supply and delivery of Rugged Kiosk.
The solution will be to provide inmates access to a standalone secure rugged kiosk to perform a number of self-service tasks namely meal selection and Inmates Personal Cash (IPC) balance query and extend the solution across the whole NIPS estate to include HMP Magilligan and Hydebank Wood College and Female Prison. This will also enable inmates to improve/maintain their digital skills and empower them to handle their own transactions on-line e.g. placing a tuckshop order interactively which should improve the current service they receive.
The contract shall be for period of three (3) years, starting from date of award or until the contract value has been exhausted, whichever occurs first.
Total value (estimated)
- £250,000 excluding VAT
- £300,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 23 June 2025 to 22 June 2028
- 3 years
Main procurement category
Goods
CPV classifications
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
Contract locations
- UKN - Northern Ireland
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
5 May 2025, 11:59pm
Tender submission deadline
14 May 2025, 3:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details below.
Paper submissions will not be accepted or considered.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 June 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| AC2 Price | Price | 90% | |
| AC1 Product Supply | As per Tender documentation. |
Quality | 10% |
Other information
Payment terms
For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Contracting authority
Northern Ireland Prison Service
- Public Procurement Organisation Number: PRMX-2692-MXQX
Castle Buildings, Upper Newtownards Road
Belfast
BT4 3SU
United Kingdom
Email: Justice.CPD@finance-ni.gov.uk
Website: https://www.justice-ni.gov.uk/articles/northern-ireland-prison-service-recruitment
Region: UKN06 - Belfast
Organisation type: Public authority - central government
Devolved regulations that apply: Northern Ireland
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
CPD - Supplies and Services Division
Summary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland
- Public Procurement Organisation Number: PVWG-8426-YWXV
Clare House, 303 Airport Road West
Belfast
BT3 9ED
United Kingdom
Region: UKN06 - Belfast