Scope
Reference
CPU5378
Description
NOTE Site Visits Timings:
Suppliers wishing to view the early years provision at Lot 1 Meadows should be aware that the centre and nursery will be open for viewing by arrangement (please give at least 3 working days notice of intention to view) on Tuesday and Wednesday, 29th and 30th April from 6.30 pm after the early years provision has closed.
Suppliers wishing to view the early years provision at Lot 2 Broxtowe should be aware that access will be by arrangement with a minimum of 5 days' notice after 3.30 Monday - Friday after Wednesday 23rd April.
More details in at paragraph 9 of the Instructions and Procurement Detail document.
This is a light touch special regime concession contract as per Sections 8 and 9 of the Procurement Act 2023. The process to be used will be the Open Procedure as per Section 20 of the Procurement Act 2023. This means Suppliers will submit Core Supplier Information and a Procurement Specific Questionnaire alongside their Tender. Where a Supplier fails the Core Supplier and/or Procurement Specific Questionnaire requirement, their Tender will not be assessed.
The Authority wishes to invite tenders for the supply of works Early Years Provision under a Concession Contract. This opportunity is split into two Lots.
• Lot 1: Early Years Provision at Meadows Family Hub
• Lot 2: Early Years Provision at Broxtowe Family Hub
Please note that the Early Years Provision at Broxtowe Family Hub was previously advertised as CPU6575 with procurement identifier of ocds-h6vhtk-04e8dc under the Pipeline Notice (UK1) and Planned Procurement Notice (UK3). That procurement has now been terminated and the requirements will be purchase under this procurement process.
The Family Hubs purpose is to provide integrated services to support children and families in early years. There are a number of other services such as breast-feeding support, SEND support, domestic abuse support available at the hubs
The Supplier will be expected to provide a high-quality childcare service which meets the needs of the local population, giving priority to Children eligible for Early Years Entitlement funding and/or Children in Need and work collaboratively with the other services within the family hubs.
The Supplier will be expected to work alongside Nottingham City Council's Early Help Teams, which provide co-ordinated support services built around the needs of children, young people and their families at a local level. Early Help Teams provide effective integrated services that improve outcomes for children, young people and families by:
• Providing better co-ordinated support services built around the needs of children, young people and their families, at a local level.
• Improving access to universal and additional support by direct delivery through integrated teams, including wider partnerships; and
• Providing a wide range of extensive support for children, young people and families with more complex needs through Locality Teams.
The specification provides more detail of the Authority's requirements.
The successful Supplier deliver childcare services and will be required to have an existing OFSTED rating of good or above or, if 'satisfactory', are working at a good or above grade as indicated by the Local Authority Quality Improvement Process.
The Supplier will not receive any income from the Council. The Supplier will have the opportunity to generate income by operating their business from the Council's Family hub, benefitting from rent free provision and close connection to the other Family Hub services. In return, the Supplier will be expected to contribute to the running costs of the building, provide a high-quality childcare service which meets the need of the local population and work collaboratively with the other services within the family hubs. Income will be generated from individual families choosing the service, either utilising the government voucher scheme or paying privately.
The Supplier will provide a OfSTED-registered service for 0-5 year olds.
The Supplier will also sign a property lease agreement alongside the services contract.
TUPE
This is not a new service, and it is currently being supplied by an incumbent supplier. TUPE information has been collected. However, it is essential that potential Suppliers understand that the Council has no view as to whether TUPE applies on the award of this contract. Potential Suppliers are advised to seek their own legal advice regarding this issue.
Lots
The intention is that no single Supplier will be awarded more than one Lot, though this is dependent on suitable Tenders being received for both Lots.
Contract Term
The Authority proposes to enter into contracts of an initial period of 5 years, with a possible extension period of a further two years. Note the contract will end on the 31 August 2030, even if it starts later than the intended date of 1 September 2025.
PME
No Pre-market Engagement has been undertaken.
Clarifications
NOTE: All Bidders should access the 'Messages' section of the e-procurement system on a regular basis to check for any clarifications issued on this project and/or any public exchange of information between interested parties, before final submission of their bid. It is the sole responsibility of bidders to do so.
East Midlands Procurement Portal (the Portal)
Once the Tender Notice is published, Tender documents can be obtained from the East Midlands Procurement Portal at https://www.eastmidstenders.org/ by searching for CPU5378. You will need register on this website to use it Please note if you require any assistance regarding the registration on the East Midlands Procurement Portal please contact Proactis direct via Helpdesk on Tel: 0330 005 0352 or Email: procontractsuppliers@proactis.com. This is not a Council website, so we are unable help.
Central Digital Platform (CDP) - Also referred to as Find A Tender.
Suppliers participating in procurements are now required to register on the Central Digital Platform (CDP). Suppliers can submit their Core Supplier Information and, where a procurement opportunity arises, share this information with the contracting authority via the CDP. It is free to use and will mean suppliers should no longer have to re-enter this information for each public procurement but simply ensure it is up to date and subsequently shared with the appropriate Contracting Authority. Part 1 of the Procurement Specific Questionnaire provides confirmation that suppliers have taken these steps.
The CDP can be found here: https://www.find-tender.service.gov.uk/Search
You may have previously registered on the previous Find a Tender Service before the 24 February 2025. You will need to re-register on this enhanced platform.
Guidance can be found here:
https://www.gov.uk/government/collections/information-and-guidance-for-suppliers
Suppliers are required to fully complete the required information are part of the registration process on the CDP. Please note The Council has no influence on the operation, control and content required on this platform. It is advised that Suppliers interested in this opportunity register on the CDP as soon as possible. Even if you are not interested in this opportunity, registration will give you access to all contract opportunities published on this site.
Total value (estimated)
- £11,504,000 excluding VAT
- £11,504,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 August 2030
- Possible extension to 31 August 2032
- 7 years
Description of possible extension:
The contracts will also have an optional extension period of up to 2 years.
NOTE: Note the initial contract will end on the 31 August 2030, even if it starts later than the intended date of 1 September 2025.
Main procurement category
Services
CPV classifications
- 80110000 - Pre-school education services
- 85312110 - Child daycare services
Contract locations
- UKF14 - Nottingham
Lot constraints
Maximum number of lots a supplier can be awarded: 1
Description of how multiple lots may be awarded:
1. Subject to the suitability of Tenders received, the Authority is seeking to appoint different Suppliers for each Lot.
2. Suppliers may bid for both Lots. Each Lot will be evaluated individually using the responses submitted by the Supplier for that Lot.
3. Suppliers will only be awarded one Lot, subject to point 5., even if they come first in both Lots. In this scenario the successful Supplier will be awarded their preferred Lot, with the second ranked Supplier in the other Lot being classed as successful.
4. Suppliers are required to state their preferred Lot.
5. Where there are no suitable Tenders received for a Lot this may lead to a scenario where a Supplier is awarded both Lots as per point 6.
6. If a Lot receives no suitable Tenders (no bids, or Tender scores do not meet minimum score threshold) the Tenderers who submitted Tenders for the other Lot will be offered the remaining Lot in order of the ranking of that other Lot.
7. The Authority reserves the right to:
• not to award any contract for any Lots.
• award a contract for one Lot only.
• to award both Lots to one Supplier in the circumstances explained above.
Lot 1. Lot 1: Early Years Provision at Meadows Family Hub
Description
The Supplier will be expected to provide a high-quality childcare service which meets the needs of the local population, giving priority to Children eligible for Early Years Entitlement funding and/or Children in Need and work collaboratively with the other services within the Meadows Family Hub.
See Procurement Description in Scope section for more details.
Lot value (estimated)
- £6,025,000 excluding VAT
- £6,025,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2: Early Years Provision at Broxtowe Family Hub
Description
The Supplier will be expected to provide a high-quality childcare service which meets the needs of the local population, giving priority to Children eligible for Early Years Entitlement funding and/or Children in Need and work collaboratively with the other services within the Broxtowe Family Hub.
See Procurement Description in Scope section for more details.
Lot value (estimated)
- £5,479,000 excluding VAT
- £5,479,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Lot 1: Early Years Provision at Meadows Family Hub
Lot 2. Lot 2: Early Years Provision at Broxtowe Family Hub
See Associated Tender Documents
Technical ability conditions of participation
Lot 1. Lot 1: Early Years Provision at Meadows Family Hub
Lot 2. Lot 2: Early Years Provision at Broxtowe Family Hub
The successful Supplier deliver childcare services and will be required to have an existing OFSTED rating of good or above or, if 'satisfactory', are working at a good or above grade as indicated by the Local Authority Quality Improvement Process.
The Supplier must demonstrate their experience in the past 3 years of delivering requirements that are the same or similar* as asked for within the specification.
The Supplier must have a member of staff with a full and relevant Level 3 qualification in early years education.
The Supplier must have an Ofsted rating of above 'Requires Improvement' or 'Inadequate' for 50% or more of their Ofsted Rated settings.
The Supplier must make DBS checks every three years on relevant staff.
Also see Associated Tender Documents
Particular suitability
Lot 1. Lot 1: Early Years Provision at Meadows Family Hub
Lot 2. Lot 2: Early Years Provision at Broxtowe Family Hub
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
2 May 2025, 10:00am
Tender submission deadline
12 May 2025, 10:00am
Submission address and any special instructions
Tenders must be submitted via https://www.eastmidstenders.org
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 June 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 March 2030
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Split by 1. Working in Partnership - 15% 2. Ofsted Quality Standards - 15% 3. Supporting Health, Nutrition, and Well-being - 10% 4. Commitment to Equality and Diversity - 10% 5. Implementation and... |
Quality | 80% |
| Price | As split by: Price - Pricing Schedule - Per-day charges for private places not funded through Entitlement Funding - 10% Price - Pricing Schedule - Additional costs for Entitlement Funded places - 10% |
Price | 20% |
Other information
Payment terms
See Associated Tender Documents
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
- Concession
- Light touch
Contracting authority
Nottingham City Council
- Public Procurement Organisation Number: PZGG-1891-TDCX
Loxley House
Nottingham
NG2 3NG
United Kingdom
Region: UKF14 - Nottingham
Organisation type: Public authority - sub-central government