- Scope of the procurement
- Lot 1. Oil Based Modelling Material
- Lot 2. Plant Based Modelling Material
- Lot 3. Soft Dough
- Lot 4. Air Hardening Soft Dough
- Lot 5. Premium Branded Dough
- Lot 6. Foam and Silk Clay
- Lot 7. Air Drying Clay
- Lot 8. Firing Clay
- Lot 9. Powders
- Lot 10. Glazes
- Lot 11. Modelling Wires & Mesh
- Lot 12. Modelling Tools - Plastic
- Lot 13. Modelling Tools – Metal and Wooden
Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO - 001171 The Supply of Modelling Materials
Reference number
001171
two.1.2) Main CPV code
- 14221000 - Clay
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Modelling Materials for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers of Lots 1-13 are to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.
Providers of Lot 6, items 16 and 19 to be appointed onto the Framework Agreement for the supply of Modelling Materials for use primarily in the education market. These products on the Framework are designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.
two.1.5) Estimated total value
Value excluding VAT: £2,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Oil Based Modelling Material
Lot No
1
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Oil Based Modelling Material. Goods will be required to be delivered to YPO distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the
commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Plant Based Modelling Material
Lot No
2
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Plant Based Modelling Material. Goods will be required to be delivered to YPO distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Soft Dough
Lot No
3
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Soft Dough. Goods will be required to be delivered to YPO distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Air Hardening Soft Dough
Lot No
4
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Air Hardening Soft Dough . Goods will be required to be delivered to YPO distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Premium Branded Dough
Lot No
5
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Premium Branded Dough. Goods will be required to be delivered to YPO distribution centre in Wakefield.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Foam and Silk Clay
Lot No
6
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
This lot will cover Foam and Silk Clay. Goods will be required to be delivered direct to the customer.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Air Drying Clay
Lot No
7
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Air Drying Clay. Goods will be required to be delivered to YPO distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Firing Clay
Lot No
8
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Firing Clay. Goods will be required to be delivered to YPO distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Powders
Lot No
9
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Powders. Goods will be required to be delivered to YPO distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Glazes
Lot No
10
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Glazes. Goods will be required to be delivered to YPO distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Modelling Wires & Mesh
Lot No
11
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Modelling Wires & Mesh. Goods will be required to be delivered to YPO distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Modelling Tools - Plastic
Lot No
12
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Modelling Tools - Plastic. Goods will be required to be delivered to YPO distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
two.2) Description
two.2.1) Title
Modelling Tools – Metal and Wooden
Lot No
13
two.2.2) Additional CPV code(s)
- 14221000 - Clay
two.2.3) Place of performance
NUTS codes
- UKE45 - Wakefield
two.2.4) Description of the procurement
This lot will cover Modelling Tools – Metal and Wooden. Goods will be required to be delivered to YPO distribution centre in Wakefield
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40%
Quality criterion - Name: Delivery and Customer Service / Weighting: 10%
Quality criterion - Name: Social Value/Sustainability / Weighting: 10%
Price - Weighting: 40%
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2023
End date
31 August 2027
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
A +/- 10% tolerance of the physical weight of the product is available.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web
address can be found under ‘Procurement Documents’ in ‘Communication’ section in this
notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located
on our E-Procurement system. The web address can be found under Procurement
Documents in ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
3 July 2023
Local time
2:00pm
Changed to:
Date
20 July 2023
Local time
2:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
3 July 2023
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this framework will be subject to renewal after 3.5 years
from the commencement date.
six.3) Additional information
YPO are purchasing on the behalf of other contracting authorities. Please see the below link
for details: https://www.ypo.co.uk/about/customers/permissible-users .
YPO will incorporate a standstill period at the point of notification of the award of the contract
is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and
provides time for unsuccessful tenderers to challenge the award decision before the contract
is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High
Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom