Section one: Contracting authority
one.1) Name and addresses
YPO
41 Industrial Park
Wakefield
WF2 0XE
Contact
Contracts Team
Telephone
+44 1924664685
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://procontract.due-north.com/register?ReadForm
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/register?ReadForm
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/register?ReadForm
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
YPO 001187 - Supply of Natural Gas and Associated Services
Reference number
001187
two.1.2) Main CPV code
- 09121200 - Mains gas
two.1.3) Type of contract
Supplies
two.1.4) Short description
YPO are looking for a sole supplier to be appointed onto a Framework for natural gas as well as related associated services for all public sector organisations. This Framework is designed to meet the needs of both YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Provider and the Provider will deliver direct to the end customer.
two.1.5) Estimated total value
Value excluding VAT: £1,560,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 09121200 - Mains gas
- 09123000 - Natural gas
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
YPO are looking for a sole supplier to be appointed onto a Framework for natural gas as well as related associated services for all public sector organisations. This Framework is designed to meet the needs of both YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Provider and the Provider will deliver direct to the end customer.
YPO requires the ability to trade volumes of gas from the framework award date which is anticipated to be at 8 months before the Framework start date of 1st April 2025. This will allow YPO to purchase the gas requirements on behalf of our customers prior to the Framework start date, in readiness for the start of the Framework.
YPO requires the option to trade gas volumes beyond the Framework period and to ‘sleeve’ onto the next Framework agreement. YPO may also require the ability to ‘sleeve’ volume onto this Framework Agreement. These transactions will be completed free of charge and will be determined by the price of the gas secured through hedging activity.
The supply will also include an ability to provide additional services along the theme of providing innovation and energy efficiencies that are set out within the tender documentation.
Due to the restrictions on the notice format, the award criteria, including the cost/quality split can be found within the "other" section of this notice at VI.3..
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2033
This contract is subject to renewal
Yes
Description of renewals
There is a possibility that this Framework will be subject to renewal after 6.5 years from the commencement date
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework Agreement will cover the period from 01 April 2025 to 31 March 2029 with two options to extend for an additional 24 months.
The first decision to extend the Framework period will be taken by the end of December 2028 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures.
The maximum Framework period will therefore be 8 years, from 01 April 2025 to 31 March 2033 (subject to an annual review, incorporating price negotiations and KPI performance).
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the Framework Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The justification for a 4+2+2 (possible 8 years in total) length Framework, is due to the complexity of the proposed Framework Agreement, taking account of the national procurement policy around tackling climate change and given the nature of the service/product, to ensure customers can gain the maximum benefits from using the Framework without compromising the potential for open competition in the wider market.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 June 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 June 2024
Local time
12:05pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: There is a possibility that this Framework will be subject to renewal after 6.5 years from the commencement date
six.3) Additional information
YPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users.
The Cost/Quality split for the evaluation of this tender will be Cost 34% Quality 66% with the Cost elements embedded across elements A,B and D of the evaluation criteria. The specified criteria for the full procurement is as follows:
A - Portfolio Actualisation and Trading Services (Including trading fees) 30%
B - Price Determination and Payment Terms 30%
C - Customer Service – Framework Customer and Authority 25%
D - Additional Services 5%
E - Social Value and Sustainability 10%
YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderer's to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom