Tender

Cleaning services

Huddersfield New College

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2026/S 000-014993

Procurement identifier (OCID): ocds-h6vhtk-06578a

Published 18 February 2026, 5:22pm

Scope

Description

HNC wishes to appoint a cleaning services company to provide regular cleaning across site to ensure that the college maintains a welcoming, hygienic and safe educational environment for its staff and students.

We require an all-encompassing daily cleaning service to cover all areas of the college, working to a cleaning regime designed around our requirements.

Cleaning activities during term time are not to impact on the daily experience of staff and students. Morning shifts are set at 6am - 9am and evening shifts are 4pm - 7pm (Monday to Friday).

We are to require on a daily basis :

X 6 morning shifts (total of 18 hrs cleaning to be provided during hours of 6am and 9am Monday to Friday Term Time only - 38 weeks)

X 15 evening shifts (total of 45 hrs cleaning to be provided during hours of 4pm - 7pm Monday to Friday Term Tiem only - 38 weeks)

Additional cleaning support will be required out of term time during the holidays - approximately 630 hrs per year. Majority of which will be required in the two weeks leading up to the start of the new academic year when deep cleaning can take place.

HNC would like to secure a 3 year contract with the successful company in the first instance with the option to extend by two further years thereafter.

We currently have 20 cleaners and 1 cleaning manager employed by the College. Tupe will apply given that our in-house cleaning team is to be moved to the successful external contractor.

The appointment will be made following a process of competitive tendering.

The requirement is set out in the Specification, which is in Part 2 of the ITT document.

Total value (estimated)

£690,000 excluding VAT
£828,000 including VAT

Above the relevant threshold

Contract dates (estimated)

4 May 2026 to 4 May 2029
Possible extension to 4 May 2031
5 years, 1 day

Description of possible extension:

option for up to x 2 year extension.

Main procurement category

Services

CPV classifications

90910000 - Cleaning services

Contract locations

UKC - North East (England)
UKD - North West (England)
UKE - Yorkshire and the Humber
UKF - East Midlands (England)
UKG - West Midlands (England)
UKH - East of England
UKI - London
UKJ - South East (England)
UKK - South West (England)

Participation

Particular suitability

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

27 February 2026, 11:59pm

Tender submission deadline

28 February 2026, 12:00pm

Submission address and any special instructions

Www.huddnewcoll.ac.uk

The Tender must be received by the College no later than 12.00pm (noon) on 28.02.26

Please submit an electronic copy of your tender by the delivery date and time to clairec@huddnewcoll.ac.uk. The words "Tender for Cleaning Services" should be stated in the title of email.

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

4 May 2026

Award criteria

This table contains award criteria for this lot
Name	Description	Type	Weighting
Price	The lowest overall cost will score the maximum points available. The other tenderers percentage scores will be scored on a pro rata comparative basis.	Cost	30%
Service requirements	identify how you will meet the Service Requirements for cleaning should your Tender be successful. Please also indicate the deployment of staff and other resources necessary to achieve this.	Quality	20%
General requirements (part 1 )	1,1 Please provide full details of your Firm Specialities that may be advantageous to the College for the services required (max 500 words) 1.2 Please explain how you would approach any unique... challenges at HNC? (max 500 words) 1.3 Please provide an anonymised sample of work where we can see an illustration of how your firm usually presents quality assurance reports. (max 500 words)	Quality	20%
General requirement (part 2)	2.1 HNC regards maintaining a high degree of continuity of staff involved from the appointed firm as very desirable. Respondents should set out their position on this issue and indicate how successful... this approach has been before. 2.2 Please provide details on the key personnel who you are proposing to provide the service for HNC and why. Response should include: - overview of your company structure, including total numbers of employees - the location of the office from which the majority of the activity for HNC will be run - Details on whether there will be a dedicated team or teams - Details on whether you intend to draw on pooled resources - Number of staff you anticipate to deliver on the contract - Detailed information on the individuals you are proposing to work on this Contract - Relevant qualifications or training they are undertaking	Quality	20%
General requirements (part 3)	In your opinion what are the issues and challenges that face a Sixth Form College of HNC's size in regards to delivering high standard cleaning ? How will you address these on our behalf ?(no more... than 500 words)	Quality	10%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Special regime

Concession

Reduced tendering period

Yes

State of urgency - minimum 10 days

Documents

Associated tender documents

https://www.huddnewcoll.ac.uk/current-tenders/