Scope
Reference
COM/1177/2026
Description
There is a requirement to tender for the provision of Cleaning Services at Buckinghamshire Council Corporate Offices and cross county sites, to ensure we are keeping our buildings clean and safe to fulfil our health and safety obligations. There are 74 sites in total.
The contract will be for an initial term of 3 years, commencing on 1st of August 2026 and ending on 31st July 2029. The contract may be extended by one further 2-year period, and then another further 1-year period, making a potential total contract length of 6 years. The total contract spend for the full 6 years is estimated at £ 9,252,939. This is only an estimate, and the actual spend maybe higher or lower than this figure.
This service is being procured using a two-stage procurement process which consists of:
• Stage 1 Invitation to Participate – A selection process using a Procurement Specific Questionnaire (PSQ)
• Stage 2 Suppliers successfully shortlisted at Stage 1 of the Procurement will be invited to submit tenders.
This advert is for Stage 1 only.
For the avoidance of doubt, bidders must only complete and return the PSQ (and any documents requested within the PSQ) at this stage 1.
The Council is of the opinion that TUPE will apply.
The In Procurement Specific Questionnaire (PSQ) and associated documents for this opportunity are published on the Council's procurement portal: https://in-tendhost.co.uk/buckinghamshire-council If you wish to participate and have not yet registered, please ensure you do so via the procurement portal in order to access the documentation. The Procurement Specific Questionnaire (PSQ) must be returned via the Council's procurement portal. The return date is midday on Friday 20th March 2026. Procurement Specific Questionnaire (PSQ) received after this time and date will not be accepted.
Total value (estimated)
- £9,252,939 excluding VAT
- £11,103,527 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2032
- 6 years
Description of possible extension:
The contract will be for an initial term of 3 years, commencing on 1st of August 2026 and ending on 31st July 2029. The contract may be extended by one further 2-year period, and then another further 1-year period, making a potential total contract length of 6 years
Main procurement category
Services
CPV classifications
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911200 - Building-cleaning services
- 90919200 - Office cleaning services
Contract locations
- UKJ13 - Buckinghamshire CC
Submission
Submission type
Requests to participate
Deadline for requests to participate
20 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 July 2026
Recurring procurement
Publication date of next tender notice (estimated): 2 August 2031
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price | Price | 60% |
| Quality | Quality | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
This service is being procured using a two-stage procurement process which consists of:
• Stage 1 Invitation to Participate – A selection process using a Procurement Specific Questionnaire (PSQ)
• Stage 2 Suppliers successfully shortlisted at Stage 1 of the Procurement will be invited to submit tenders.
This advert is for Stage 1 only.
For the avoidance of doubt, bidders must only complete and return the PSQ (and any documents requested within the PSQ) at this stage 1.
Contracting authority
Buckinghamshire Council
- Public Procurement Organisation Number: PCLJ-2677-YQXD
The Gateway, Gatehouse Road
Aylesbury
HP19 8FF
United Kingdom
Region: UKJ13 - Buckinghamshire CC
Organisation type: Public authority - sub-central government