Scope
Reference
RM6347
Description
Crown Commercial Service, as the Authority, intends to put in place an agreement for the provision of Transport Technologies for use by Central Government and UK public sector bodies.
A high level lotting structure being proposed is;
Lot 1 - Transport Professional Services
Lot 2 - Transport Data Services
Lot 3 - Parking Management
Lot 4 - Environmental Monitoring & Climate Resilience
Lot 5 - Enforcement, Security & Compliance
Lot 6 - Electric Vehicle Infrastructure
Lot 7 - Systems & Platforms
Lot 7a - System Integration
Lot 7b - Smart Ticketing
Lot 7c - Transport Network Management
Lot 8 - Passive & Active Infrastructure
Lot 8a - Network Devices
Lot 8b - Cabinets, Furniture, Storage & Ancillaries
Lot 8c - Lighting & Electrical
Lot 8d - Traffic Management Technologies
Lot 8e - Detectors, Informing systems & Communication technologies
Commercial tool
Establishes a framework
Total value (estimated)
- £3,498,000,000 excluding VAT
- £4,197,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 20 October 2025 to 19 October 2031
- Possible extension to 19 October 2033
- 8 years
Main procurement category
Services
CPV classifications
- 34000000 - Transport equipment and auxiliary products to transportation
- 71600000 - Technical testing, analysis and consultancy services
- 72000000 - IT services: consulting, software development, Internet and support
- 73000000 - Research and development services and related consultancy services
- 79300000 - Market and economic research; polling and statistics
Engagement
Engagement deadline
10 March 2025
The engagement was carried out before this notice was published.
Engagement process description
Market engagement for RM6347 began following project start in February 2024 with a phased approach. Firstly with "pre-market engagement" which was an open and honest retrospective analysis of the existing agreement. Conceptual options were then proposed to the market based on that feedback in "Market Engagement Phase 1". These concepts solicited specific insight into the agreement design and from there were refined into a shortlist of options to pursue and present back to the market in July 2024 as part of "Market Engagement Phase 2"
Pre-Market Engagement
Supplier
TechUK hosted supplier engagement sessions on the 7th March 2024. Existing CCS suppliers were invited to attend to solicit feedback on what did and didn't work within the current agreement..
Two sessions were held, one face to face on March 7th 2024 and one virtual on March 12th 2024.
65 attendees from ~40 TTAS suppliers from attended the pre-market sessions
Feedback from about 50 attendees actively contributing feedback
TechUK supported on marketing this agreement to their membership and contact base to involve SME's that are not incumbent within the existing agreement. We have also discussed SME involvement with Digicatapault, The DfT SME representatives, and ITS UK membership.
Customer
12 customer 1-2-1 sessions were held throughout March 2024 with existing TTAS customers to solicit feedback on their experience of using the agreement. Analysis of the pre-market engagement feedback lead to the following themes which were separated into agreement features, and wider CCS support;
Pre-Market Engagement Feedback
The team discussed the follow items with respect to a new agreement
Scope
Structure
Routes to Market
Terms and Conditions
Guidance
Customer Journey
Marketing
Market Engagement Phase 1
Phase 1 provided some high level conceptual options back to the market to seek feedback on their preferences.
High level lot structure options were proposed for discussion. Feedback from these sessions indicated a supply chain and contracting authority preferences
The possibility of a Dynamic Market to supplement the agreement was also discussed.
Specific feedback was sought on agreement mechanics regardless of the lotting format and structure. These questions were used to recommend agreement options to the project SRO and included;
Inclusion of AI
Call-off Duration cap
Open vs Closed agreement
How to approach Direct Award
Agreement engagement (RFI, EOI etc)
Levels of control applied to how to buy
Down Select & its mechanisms
Supplier number limits
Market Engagement Phase 2
Phase 2 provided the market with two options that were derived from the Phase 1 engagement. These options are covered in the section 4.2.4 options appraisal. Two face to face sessions were held supported by our customer account management teams. Firstly, in Manchester, which was attended by customers and suppliers, and secondly in London hosted by TechUK. Two structure options were proposed
Manchester was attended by 21 unique organisations, with the Department for Transport (DfT), Transport for Greater Manchester (TfGM) and West Yorkshire Combined Authority (WYCA) in attendance supporting the event.
London was attended by 50 unique organisations, with the Great British Rail Transition Team (GBRTT), UK Border Agency, Innovate UK, National Highways and Richmond and Wandsworth Councils supporting as customers
Feedback from these sessions indicated feedback on preferred options. 121's with suppliers were also offered.
The feedback aligned to them as follows;
Scope
Structure
Routes to Market
Terms and Conditions
Guidance
Customer Journey
Marketing
Terms and Conditions engagement
A series of supplier surgeries were hosted with specific industry input regarding terms and conditions covering:
Overview of Public Sector Contract T&Cs
Key challenges & barriers
IPR and how it affects commercial models
Termination & Exit
Feedback & reflection
Supplier Surgery - EV Group
24/10/2024
Supplier Surgery - Consultancy & Prof Services
30/10/2024
Supplier Surgery - ITS Suppliers or Product Providers
07/11/2024
The output from these sessions informed the contract development of requirements for legal support.
Transport Stakeholder Group
Following a February 2024 round table that hosted prominent members of the Transport Technology landscape, a key stakeholder group was established to support the development and design of RM6347. The group convenes monthly to discuss CCS progress against timescales and obtain a steer from those organisations in attendance.
ITS UK Membership collaboration
ITS UK supported round tables that enabled a deep dive into specific strategic areas covering:
Smart Ticketing
Commercial value in Transport
AI and Automation
Each session has been attended by prominent customers and suppliers, placing CCS at the centre of the conversation about transport procurement.
November PIN / Questionnaire
Category published a PIN and questionnaire in late November that shared the proposed lot structure, details about our plans and gave opportunity to prospective suppliers to give feedback. We obtained key data points;
Number of potential suppliers, measured by the number of responses and approximation of survey responses
Lot interest data, where suppliers specifically indicated interest in certain lots
Strategic steer regarding specification contents and scope
Of the prospective suppliers, who were SME, or Large
Early sight of frequently asked questions to enable us to produce effective engagement content prior to Invitation to Tender
The questionnaire was published and shared by our collaborators;
DfT SME lead within their network
Intelligent Transport Systems UK
TechUK
Category emails directly to suppliers with known details (440 issued)
The questionnaire received substantial supplier. This covers a large response rate against the total contacted. Included within were some central and local government bodies.
March 10th - Pre-ITT engagement
Category presented and published a slide deck showing final structure of the proposed agreement, and issued out comms regarding the upcoming tender.
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Contracting authority
Crown Commercial Service
- Public Procurement Organisation Number: PBZB-4962-TVLR
9th Floor, The Capital, Old Hall Street
Liverpool
L3 9PP
United Kingdom
Region: UKD72 - Liverpool
Organisation type: Public authority - central government