Scope
Description
For Catering Services for Orchard Hill Academy Trust Sites - Brantridge, Carew, Dysart, Link Sites, St Philip’s and Unified Academies
Total value (estimated)
- £2,493,400 excluding VAT
- £2,992,080 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 31 July 2031
- 5 years
Description of possible extension:
Initial contract term of 3 years with the option to extend by 2 further periods of 12 months
Main procurement category
Services
CPV classifications
- 55520000 - Catering services
Contract locations
- UK - United Kingdom
Lot 1. Brantridge School
Description
Catering Service for Brantridge School, Staplefield Place, Staplefield, Haywards Heath RH17 6EQ Specialist primary-aged school for boys aged 6–11, focusing on SEMH and related needs. Estimated lot value based on spend over previous academic year £78,037
Lot value (estimated)
- £390,185 excluding VAT
- £468,222 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Carew Academy
Description
Catering Services for Carew Academy, 33 Headley Avenue, Wallington, Surrey, SM6 8NQ Specialist academy for pupils aged 7-18 with a wide range of ability levels and additional learning needs, including complex needs. Estimated annual lot value based on last academic years spend £97,663
Lot value (estimated)
- £488,315 excluding VAT
- £585,978 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Dysart School
Description
Catering services for Dysart School, 190 Ewell Rd, Surbiton KT6 6HL Specialist school for 180 pupils aged 4 to 19 who have a range of severe and complex learning difficulties. Estimated annual spend is based on the previous academic years spend £73,201
Lot value (estimated)
- £366,005 excluding VAT
- £439,206 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Link Schools - includes Primary and Secondary
Description
Catering services for Link Schools - Link Primary, 138 Croydon Rd, Croydon. CR0 4PG. Link Secondary 82-86 Croydon Rd, Croydon. CR0 4PD Specialising in meeting the needs of students who have Speech, Language and Communication difficulties. Estimated annual spend for this lot is calculated on the previous academic years spend - £49073
Lot value (estimated)
- £245,365 excluding VAT
- £294,438 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 5. St Philip's School
Description
Catering services for St Philip’s School, St Philip’s School, Harrow Cl, Chessington KT9 2HR Specialist school with a pupils aged 9 to 19. It serves children with complex autism and other special educational needs. Estimated annual spend for this lot is based on the previous academic years spend £60,233
Lot value (estimated)
- £301,165 excluding VAT
- £361,398 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 6. Unified Academy
Description
Catering Services for Unified Academy, Chart Ln S, Dorking RH5 4DB Boys aged 9-16 with social, emotional and mental health needs. The estimated annual spend for this lot is based on the previous academic years spend £140,473
Lot value (estimated)
- £702,365 excluding VAT
- £842,838 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot 1. Brantridge School
Lot 2. Carew Academy
Lot 3. Dysart School
Lot 4. Link Schools - includes Primary and Secondary
Lot 5. St Philip's School
Lot 6. Unified Academy
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
13 March 2026, 4:18pm
Tender submission deadline
20 March 2026, 4:18pm
Submission address and any special instructions
Full details about this procurement can be accessed at https://portal.proquro.co.uk/Suppliers/Tenders/Details?id=1038
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 May 2026
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Price criteria | Price | 55% |
| OHC&AT Requirements & Quality | Quality | 25% |
| Quality -Tasting | Quality | 10% |
| Sustainability & Social Value | Quality | 10% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
Please note that OHC&AT have not issued a Preliminary Market Engagement Notice for this contract. This is due to prior understanding that this is a competitive market without any complex tender requirements.
Contracting authority
Orchard Hill College & Academy Trust
- Public Procurement Organisation Number: PHXQ-2999-QPMT
Copthall House, 9 The Pavement, Grove Road
Sutton
SM1 1DA
United Kingdom
Contact name: Elaine Keen
Telephone: 03454020453
Email: Procurement@orchardhill.ac.uk
Website: https://www.ohcat.org/
Region: UKI63 - Merton, Kingston upon Thames and Sutton
Organisation type: Public authority - sub-central government