Section one: Contracting entity
one.1) Name and addresses
NORTHERN GAS NETWORKS LIMITED
1100 Cetury Way,Thorpe Park Business Centre, Colton
LEEDS
LS158TU
Contact
Rebecca Handforth
Telephone
+44 7935077342
Country
United Kingdom
Region code
UKE42 - Leeds
Companies House
NORTHERN GAS NETWORKS LIMITED
Internet address(es)
Main address
www.northerngasnetworks.co.uk/procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.northerngasnetworks.co.uk/procurement
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Production, transport and distribution of gas and heat
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IT Hardware, Software and Consumables Framework
two.1.2) Main CPV code
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
two.1.3) Type of contract
Supplies
two.1.4) Short description
The purpose of this contract is for a selection of suppliers to be contracted under a Framework for the supply and delivery of IT Hardware, Software and Consumables ("Opportunity") across our delivery locations (subject to change) across the Northern Gas Networks region.
The current expectations are to add up to five (5) partners (dependent on tender qualification and subsequent award) to carry out the supply to NGN.
The IT Hardware, Software and Consumables Framework is to include (but is not limited to) products such as:
• IT Hardware e.g. laptops, tablets, phones, servers
• IT Software Licences (Off the Shelf software Products and support and maintenance)
• Data media Storage Products e.g. CD's, DVD's, Memory Sticks
• Networking Items e.g. cables, routers, access points
• Audio-visual Equipment
• IT Consumables
• Chargers & USB cables
• Encrypted USB sticks
• Video adapters / video cables
• Wireless keyboard & mice
• Phone holders
• Printer ink
• Microphone Headsets
• Docking Stations & adaptors
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
two.2.4) Description of the procurement
The purpose of this contract is for a selection of suppliers to be contracted under a Framework for the supply and delivery of IT Hardware, Software and Consumables ("Opportunity") across our delivery locations (subject to change) across the NGN network.
The current expectations are to add up to five (5) partners (dependent on tender qualification and subsequent award) to carry out the supply to NGN.
The IT Hardware, Software and Consumables Framework is to include (but is not limited to) products such as:
• IT Hardware e.g. laptops, tablets, phones, servers
• IT Software Licences (Off the Shelf software Products and support and maintenance)
• Data media Storage Products e.g. CD's, DVD's, Memory Sticks
• Networking Items e.g. cables, routers, access points
• Audio-visual Equipment
• IT Consumables
• Chargers & USB cables
• Encrypted USB sticks
• Video adapters / video cables
• Wireless keyboard & mice
• Phone holders
• Printer ink
• Microphone Headsets
• Docking Stations & adaptors
NGN are looking for suppliers to participate in a process for the quotation, purchase, supply and delivery of IT Hardware, Software and Consumables. This process will need to include (but may not be limited to) the below requirements:
• System based (email) method of requesting a quote
• Suppliers must quote on all requests - large and small
• Dedicated contact (email and phone details)
• Quotation turnaround time of 2 business day (based on a 9 hour day)
• Quotations to include stock availability and delivery times but all quotations must include free delivery
• Technical advice and suggestions on alternatives to what we are getting quotes for (i.e if a product has been superseded or in short supply etc). We often use Amazon as a guide to what we are wanting, but if there is a better product, or a product that has more availability, we would expect to be advised
• Supplier to reserve stock for up to 1 week minimum to ensure supply based on our authorisation process
• Free delivery on ALL items and delivery within 3 working days (unless other delivery date is specified and agreed at quotation stage)
• Supplier working hours to be in line with NGN working times (Monday to Friday 08:30 to 17:30)
• Weekly summary via email of all outstanding orders
• Details of the supplier's escalation process and kept up to date by the supplier
• Details of the supplier's Supply Chain escalation process and kept up to date by the supplier
• Return of faulty / damaged / not required items
• Proof of Delivery
• Accreditation status with major suppliers (Dell / Lenovo / Microsoft / Samsung / other)
NGN require a monthly summary of any outstanding purchase orders still awaiting payment, along with summary of all outstanding orders.
Alongside monthly reports, quarterly Service Reviews with key NGN business stakeholders will be required.
Framework partners will also be required to work with our account management teams at Dell, Lenovo, Microsoft, Samsung, EPOS Sennheiser.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
3 x 1 year extension provisions available for NGN to use at our discretion
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 June 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Northern Gas Networks
Leeds
Country
United Kingdom