Scope
Reference
UOG/25/757/FAC
Description
The University of Gloucestershire (UoG) requires an experienced, reputable and accredited supplier to provide servicing and reactive maintenance for the organisation's Fire Alarm detection systems, Disabled Refuge, Fire Safety Systems, Emergency Lighting & Fire Fighting Equipment. Please be aware that all of the fire alarm systems are remotely monitored, the maintenance of these remote monitoring systems are covered by a separate maintenance agreement, therefore only the physical link between the fire alarm systems and the remote monitoring systems are deemed to be included in this maintenance agreement.
The contract will be for a period of three years from 01 August 2025, with an option to extend for up to a further 2 years subject to agreement.
Appendix A - Tender Costings Summary contains a list of the buildings covered by this contract. It should be noted that should the University dispose of any of these buildings, the proportional amount of cost associated with that building will be removed from that contract from the date the maintenance is no longer required.
Total value (estimated)
- £600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 1 August 2028
- Possible extension to 1 August 2030
- 5 years, 1 day
Description of possible extension:
The initial contract period is for three years and can be extended at the sole discretion of the University
Main procurement category
Services
CPV classifications
- 50000000 - Repair and maintenance services
Contract locations
- IE053 - South-West
Submission
Enquiry deadline
8 May 2025, 1:00pm
Submission type
Tenders
Tender submission deadline
14 May 2025, 5:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
13 June 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 February 2028
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | 50% Price and 40% Quality and 10% Social Value |
Price |
Weighting description
50% Price and 40% Quality and 10% Social Value
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Please refer to timetable on page 4 of ITT document in published tender pack
Justification for not publishing a preliminary market engagement notice
Preliminary market engagement was not undertaken
Contracting authority
UNIVERSITY OF GLOUCESTERSHIRE
- Companies House: 06023243
Fullwood House, Park campus, The Park
Cheltenham
GL50 2RH
United Kingdom
Region: UKK13 - Gloucestershire
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)