Section one: Contracting authority
one.1) Name and addresses
Secretary of State for the Home Department
Home Office, 2 Marsham Street
London
SW1P 4DF
Contact
IRCs Procurement Team
IRChassockfieldproc@homeoffice.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for the provision of operational, management and maintenance services at Hassockfield (now known as Derwentside) Immigration Removal Centre.
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
Contract for the provision of operational, management and maintenance services at Hassockfield (now known as Derwentside) Immigration Removal Centre.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £16,600,000
two.2) Description
two.2.2) Additional CPV code(s)
- 45112700 - Landscaping work
- 55500000 - Canteen and catering services
- 60130000 - Special-purpose road passenger-transport services
- 79710000 - Security services
- 79993000 - Building and facilities management services
- 80000000 - Education and training services
- 90911100 - Accommodation cleaning services
- 92000000 - Recreational, cultural and sporting services
- 98131000 - Religious services
- 98341000 - Accommodation services
- 98341100 - Accommodation management services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Authority is responsible under the Immigration Act 1971 and the Immigration and Asylum Act 1999, for the detaining and/or enforcing the removal of certain persons (Detainees), being persons detained under the Acts and assigned by the Authority to an Immigration Removal Centre (IRC) from the United Kingdom (UK).
At any one time, approximately 3,400 Detainees are held overnight in one of seven IRCs, two residential Short-Term Holding Facilities, Pre-Departure Accommodation (PDA), prisons and police stations across the UK. In addition, persons can be detained for shorter periods of time in Short Term Holding Facilities (Rooms) at Reporting Centres, air and seaports, including locations overseas at the juxtaposed controls in Calais and Coquelles.
The Authority sought a commercial partner to provide services at Hassockfield (now known as Derwentside) IRC. Services at the IRC include (but are not limited to): Overall management of the IRC; Security and Guarding services; Safeguarding and welfare; Well-being and cleaning; Local escorting and hospital bed watches; Recreational, Sporting and Educational facilities; Catering and Shop Services; Religious and welfare facilities; Provision of furniture and equipment; and Facilities Management and Cleaning Services; and Landscaping services.
This procurement was undertaken using the Negotiated Procedure Without Prior Publication under regulation 32 (2) (c) of the Public Contracts Regulations 2015 (PCRS) due to extreme urgency, resulting from the unexpected closure of Morton Hall IRC.
This urgent requirement was created by the Ministry of Justice giving notice that they would be closing Morton Hall IRC. The closure could not be delayed by the Ministry of Justice due to an urgent need for prison beds, nor could the loss of the Morton Hall IRC detention beds be accommodated by the Home Office.
To address this urgent need a search for an alternative site was commissioned, which resulted in the Home Office purchasing the Hassockfield (now known as Derwentside) site. This site needed extensive refurbishment, which left insufficient time to conduct a procurement under regulations 27 to 30 of the PCRs and fitout and mobilise the new site for commencement of IRC services at Hassockfield (now known as Derwentside).
Under regulation 32(2)(c), publication of a formal Contract Notice to commence a procurement is not required, and a contracting authority can negotiate directly with a chosen supplier. Incumbent IRC suppliers were invited to submit short high level proposals to identify which supplier might be negotiated with, to provide the solution for Hassockfield (now known as Derwentside) IRC.
This Hassockfield (now known as Derwentside) IRC contract is a short-term 2-year contract (+ 3 month extension option), required as an immediate mitigation to the loss of Morton Hall IRC. This contract covers the minimum time period required to procure and mobilise a longer term solution for Derwentside.
A Prior Information Notice was issued on 5/2/2021 on Find a Tender (find-tender.service.gov.uk) for the replacement longer term contract. (Publication Reference : 2021/S 000-002422). It is anticipated that a contract notice for the replacement longer term contract might be published on 20/7/2021.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Quality criterion - Name: Price / Weighting: 35
Price - Weighting: 35
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- Extreme urgency brought about by events unforeseeable for the contracting authority
Explanation:
This procurement was undertaken using the Negotiated Procedure Without Prior Publication under regulation 32 (2) (c) of the Public Contracts Regulations 2015 (PCRS) due to extreme urgency, resulting from the unexpected closure of Morton Hall IRC.
This urgent requirement was created by the Ministry of Justice giving notice that they would be closing Morton Hall IRC. The closure could not be delayed by the Ministry of Justice due to an urgent need for prison beds, nor could the loss of the Morton Hall IRC detention beds be accommodated by the Home Office.
To address this urgent need a search for an alternative site was commissioned, which resulted in the Home Office purchasing the Hassockfield (now known as Derwentside) site. This site needed extensive refurbishment, which left insufficient time to conduct a procurement under regulations 27 to 30 of the PCRs and fitout and mobilise the new site for commencement of IRC services at Hassockfield (now known as Derwentside).
Under regulation 32(2)(c), publication of a formal Contract Notice to commence a procurement is not required, and a contracting authority can negotiate directly with a chosen supplier. Incumbent IRC suppliers were invited to submit short high level proposals to identify which supplier might be negotiated with, to provide the solution for Hassockfield (now known as Derwentside) IRC.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Title
Contract for the provision of operational, management and maintenance services at Hassockfield (now known as Derwentside) Immigration Removal Centre
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 June 2021
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mitie Care & Custody Limited
The Shard, Level 12, 32 London Bridge Street
London
SE1 9SG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £166,000,000
Section six. Complementary information
six.3) Additional information
Negotiated Procedure Without Prior Publication under regulation 32 (2) (c) of the Public Contracts Regulations 2015.
£16.6m whole life costs, including passthrough costs, indexation estimate, and 3 months optional extension.
six.4) Procedures for review
six.4.1) Review body
N/A
N/A
Country
United Kingdom