- Scope of the procurement
- Lot One. Photocopying/Printer Papers
- Lot Two. Tints 80 G S M (Pastels, Mid, Deep and Neon)
- Lot Three. Tints 160 GSM (Pastels, Mid & Deep + White)
- Lot Four. Whitebox/Generic Brand Copier Paper
- Lot Zero. HCC 06/21- Framework Agreement for the Supply of Cut Paper & Card and Whitebox/Generic Brand Copier Paper
Section one: Contracting authority
one.1) Name and addresses
HertsFullstop Ltd
Mundells
Welwyn Garden City
AL7 1FT
Contact
Simon Hastings
simon.hastings@hertfordshire.gov.uk
Country
United Kingdom
NUTS code
UKH23 - Hertfordshire
Internet address(es)
Main address
http://www.hertfordshire.gov.uk
Buyer's address
http://www.supplyhertfordshire.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://www.supplyhertfordshire.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HCC 06/21- Framework Agreement for the Supply of Cut Paper and Card and Whitebox/Generic Brand Copier Paper
Reference number
HCC2012361
two.1.2) Main CPV code
- 30197630 - Printing paper
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of a Framework Agreement for the supply of Cut Paper and Card. Further information with regards to this opportunity can be found in II.2.4) Description of the procurement field. Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
two.1.5) Estimated total value
Value excluding VAT: £7,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Photocopying/Printer Papers
Lot No
One
two.2.2) Additional CPV code(s)
- 30197643 - Photocopier paper
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Photocopying/Printer PapersItem 1: General everyday office papersItem 2: Higher spec papersItem 3: Recycled papers
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £562,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework will will be reviewed at the end of the 12 month core period and can be extended at the discretion of the Council
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tints 80 G S M (Pastels, Mid, Deep and Neon)
Lot No
Two
two.2.2) Additional CPV code(s)
- 30197630 - Printing paper
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Tints 80 GSM (Pastels, Mid, Deep and Neon)- Item 4a: Pastels, Mid, Deep and NeonItem 4b: Rainbow Colours
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £410,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework will be reviewed at the end of the 12 month core period and can be extended at the discretion of the Council
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Tints 160 GSM (Pastels, Mid & Deep + White)
Lot No
Three
two.2.2) Additional CPV code(s)
- 30197630 - Printing paper
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Tints 160 GSM (Pastels, Mid & Deep + White)-Item 5: Pastels, Mid & Deep + White
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £380,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework will be reviewed at the end of the 12 month core period and can be extended at the discretion of the Council
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Whitebox/Generic Brand Copier Paper
Lot No
Four
two.2.2) Additional CPV code(s)
- 30197643 - Photocopier paper
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Whitebox/Generic Brand Copier Paper-Item 6: Whitebox/Generic Brand Copier Paper
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £6,200,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework will be reviewed at the end of the 12 month core period and can be extended at the discretion of the Council
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
HCC 06/21- Framework Agreement for the Supply of Cut Paper & Card and Whitebox/Generic Brand Copier Paper
Lot No
Zero
two.2.2) Additional CPV code(s)
- 30197630 - Printing paper
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
two.2.4) Description of the procurement
Hertfordshire County Council ‘The Council’- wishes to procure a Framework Agreement for the supply of Cut Paper and Card (A4 and A3) and Whitebox/Generic Brand Copier Paper. (hereinafter referred to as ‘Goods’) and is seeking suitably qualified Contractors to supply the Goods under any Agreement resulting from this tendering exercise. A comprehensive list of the Goods required is given in the Specification attached to this project.The requirement covers Cut Paper and Card and Whitebox/Generic Brand Copier Paper to be delivered in bulk drops to the central stores of the Contracting Authority.There may be a requirement for orders placed by the contracting authority to be delivered directly to the end user, to various locations throughout mainland U.K.The Framework Agreement will consist of the following Lots: Lot 1- Photocopying/Printer Papers. Lot 2- 80 G S M Tints (Pastels, Mid, Deep and Neon) Lot 3- 160 G S M Tints (Pastels, Mid and Deep) and White Lot 4- Whitebox/Generic Brand Copier PaperThe estimated total value of the Framework Agreement is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extensions, together with the Call-Off Contracts. For the avoidance of doubt, the estimated annual value of the Contract will be approximately GBP 1,900,000.00The Framework Agreement will be awarded for an initial term of 1 year, with the option to extend the Framework Agreement up to 3 further years. Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands. There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement. Organisations should be aware that due to the nature of the Goods provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
two.2.5) Award criteria
Price
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Framework will be reviewed at the end of the 12 month core period and can be extended at the discretion of the Council
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
Minimum level(s) of standards possibly required
Tenderers must have both ISO 9001 & ISO 14001 in order to be considered.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
Minimum level(s) of standards possibly required
Tenderers must have both ISO 9001 & ISO 14001 in order to be considered.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The Framework will not exceed 4 years
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 August 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend. To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you mustcomplete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.co.uk or Telephone: +44 1144070065 for any website/technicalquestions, Monday to Friday, 8:30-17:00.The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result. The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisationsbidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the Framework Agreement.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract/Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.
six.4.4) Service from which information about the review procedure may be obtained
Chief Legal Officer
Hertfordshire County Council, County Hall
Welwyn Garden City
SG13 8DE
Country
United Kingdom