Scope
Reference
CBC-PA23-0226
Description
The Council are seeking to expand the existing access control system that is in situ in the Town Hall to the rest of the Borough to allow central control of security and access throughout the facilities in the borough.
A direct award will be made to the incumbent supplier to ensure compatibility between the new and existing technology. This will mitigate any disproportionate technical difficulties in operation and maintenance.
Contract 1. Purchase of Access Control System
Supplier
Contract value
- £200,000 excluding VAT
- £240,000 including VAT
Above the relevant threshold
Earliest date the contract will be signed
1 April 2026
Contract dates (estimated)
- 1 May 2026 to 30 April 2027
- 1 year
Main procurement category
Goods
CPV classifications
- 42961100 - Access control system
Contract locations
- UKJ28 - West Sussex (North East)
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Direct award
Direct award justification
- Single supplier - technical reasons
- Additional or repeat goods, services or works - extension or partial replacement
The Create Building is already fitted with a Gallagher access control system, including the core server infrastructure and management software. This system is operational and provides the central platform for access control management. The proposal is to extend this existing system across the wider community estate using the same manufacturer, technology, and operating environment.
Introducing an alternative access control system or supplier would result in goods and services that are incompatible with the existing provision. This would either require the operation of parallel systems across the estate or the replacement of the existing system at the Create Building. Both options would introduce disproportionate technical difficulties in operation and maintenance, including increased system complexity, duplicated infrastructure, additional training requirements, higher support and maintenance costs, and increased operational risk.
Supplier
GALLAGHER SECURITY EUROPE LIMITED
- Companies House: 02668611
Tournament Fields, Agincourt Road
Warwick
CV34 6XZ
United Kingdom
Region: UKG13 - Warwickshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Contract 1. Purchase of Access Control System
Contracting authority
Crawley Borough Council
- Public Procurement Organisation Number: PRCZ-5935-JVMN
The Create Building, The Boulevard
Crawley
RH10 1UZ
United Kingdom
Email: procurement@crawley.gov.uk
Region: UKJ28 - West Sussex (North East)
Organisation type: Public authority - sub-central government