Section one: Contracting authority
one.1) Name and addresses
Coventry University
Priory Street
COVENTRY
CV15FB
Contact
Thomas Hasson
Country
United Kingdom
Region code
UKG33 - Coventry
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/coventryuniversity/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PROJECT PLANNING MANAGEMENT SYSTEM
Reference number
FRAM-1101-24-TH
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
This proposal is for the procurement of single Group Wide Enterprise Project Portfolio Management (PPM) Software that can be used for management and reporting of projects, programmes, and portfolios.
The Strategic Programme Management Office (SPMO) and Digital Services have identified at least ten systems being used across different business areas. This proposal therefore looks to rationalise this approach into a single solution enabling greater visibility of the portfolio across the Group.
Through the retirement of current systems and the procurement of a single solution, this will be a cost neutral exercise.
Not only is a PPM vital in the provision of essential information but also serves as a system to understand investment and viability to all projects. Such a tool could therefore be invaluable in ensuring the Groups investments are financially sustainable as we make progress to achieving the 2030 strategy.
Please note this a 2+1+1 contract term.
https://in-tendhost.co.uk/coventryuniversity/aspx/Home
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
This proposal is for the procurement of single Group Wide Enterprise Project Portfolio Management (PPM) Software that can be used for management and reporting of projects, programmes, and portfolios.
The Strategic Programme Management Office (SPMO) and Digital Services have identified at least ten systems being used across different business areas. This proposal therefore looks to rationalise this approach into a single solution enabling greater visibility of the portfolio across the Group.
Through the retirement of current systems and the procurement of a single solution, this will be a cost neutral exercise.
Not only is a PPM vital in the provision of essential information but also serves as a system to understand investment and viability to all projects. Such a tool could therefore be invaluable in ensuring the Groups investments are financially sustainable as we make progress to achieving the 2030 strategy.
Please note this a 2+1+1 contract term.
https://in-tendhost.co.uk/coventryuniversity/aspx/Home
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
One plus year at the discretion of Coventry University. Total contract terms is 2+1+1 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
7 June 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 31 July 2026
four.2.7) Conditions for opening of tenders
Date
7 June 2024
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Coventry University
Coventry
Country
United Kingdom