Section one: Contracting authority
one.1) Name and addresses
Defra Network eTendering Portal
17 Nobel House
London
SW1P 3JR
Contact
Network procurment
Network.Procurement@defra.gov.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
Buyer's address
https://defra-family.force.com/s/Welcome
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://defra-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Defra Group Driver Training
two.1.2) Main CPV code
- 80511000 - Staff training services
two.1.3) Type of contract
Services
two.1.4) Short description
Defra is committed to providing and maintaining a safe and healthy working environment, work practices, equipment, materials and substances to ensure the health, safety and wellbeing of employees, temporary workers, contractors, visitors and any other people who may be affected by its work. Defra aims to reduce the risk of driving incidents and harm to staff when undertaking their duties.
The training is required to meet our departmental driving policy. Defra Group employ staff that in their operational delivery capacity require additional driver training. Either because they assessed as being high risk or they use specialist vehicles and/or tow trailers in their role.
Defra Group are looking for supplier(s) that can provide driver assessments and practical driver training for geographically dispersed teams across Great britain
two.1.5) Estimated total value
Value excluding VAT: £354,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
0. Qualification Envelope
Lot No
Qualification Envelope
two.2.2) Additional CPV code(s)
- 80511000 - Staff training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
National
two.2.4) Description of the procurement
Qualification Information
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
let on an initial 2 year period with the ability to extend to 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1 - High Risk Drivery Training
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 80511000 - Staff training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
national
two.2.4) Description of the procurement
Lot 1 Higher Risk Driver Training:
We currently require higher Risk driver training to be provided in the following formats but are considering a classroom based offer.
• Face to face for people who have been identified as high risk by the business
• Online training to individuals who have been identified as suitable by the business for online training or online refresher training (we see this as the same product).
Face to Face requirements
Learning outcomes as mentioned below and provided based on a 1:1 and 1:2 ratio (one instructor for one or two staff members). Defra Group do not require bespoke content so ‘off the shelf’ products would be suitable.
We expect the potential supplier to use trained and accredited trainers to deliver this specialist on the road driver training.
We expect the training to include a classroom or pre-learning theory element prior to the practical driving.
We require copies of relevant certification as part of the tender evidence process.
We will require evidence of how you can provide this training either using *supplier’s equipment, or Defra group equipment (vehicles) or combination of both.
*Please including relevant insurance details if you intend to provide vehicles. If you require Defra group to provide the vehicles, please outline what documentation you require.
Face to face and online training must be accredited to a professional institute standard, such as Rospa or Institute of Advanced Motorists.
Target audience for face to face and online : Employees who drive over 6,000 miles a year for their role.
Additional High-Risk Drivers are employees who are identified at being at additional risk due to being an
· Inexperienced/newly passed driver,
· People with additional points on their licence,
· People who have recorded an accident or near miss at work,
· Employees who learned to drive on international/non-UK roads.
Delivery Methods:
Face to face training involving in vehicle training and assessment. We expect the training to include a classroom or pre-learning theory element prior to the practical driving.
Online Method: accessible via Defra group devices, compliant with MS based products including edge and chrome browsers
Approximate predicted numbers for face to face or online learning are estimated to be approx. 2500
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
let on an initial 2 year period with the ability to extend to 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2 - ATV 4x4 and Trailer Driving training
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 80511000 - Staff training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
National
two.2.4) Description of the procurement
Lot 2 4x4, trailer towing and ATV Driver Training:
Defra Group do not require bespoke content so ‘off the shelf’ practical course would be suitable. Lot 2 to be provided by face to face training.
We expect the potential supplier to use trained and accredited trainers to deliver this specialist driver training and will requires copies of relevant certification prior to contract award. The training must be accredited to a professional institute standard, such as Lantra, Borda or Rospa. Quotations should be provided based on a 1:1 and 1:2 ratio (one instructor for one or two staff members).
4x4 training
Training for Drivers are employees who are required to drive 4x4 on and off road as part of their duties. We require the supplier to provide venues across the Great Britain which are close within reasonable travelling distance of Defra group geographical locations and demonstrate relevant insurance compliance.
Trailer Towing
Training for employees who are required to tow trailers up to their DVLA combined weight as listed on and off road as part of their duties. Website: https://www.gov.uk/towing-with-car
Venues across the Great Britain which are close within reasonable travelling distance of Defra group geographical locations and demonstrate relevant insurance compliance.
ATV
Training for employees who are required to drive a range of ATV’s i.e. side by side and sit astride machines, for example quad bikes.
Venues across the Great Britain which are close within reasonable travelling distance of Defra group geographical locations and demonstrate relevant insurance compliance.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
let on an initial 2 year period with the ability to extend to 4 years
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-012509
four.2.2) Time limit for receipt of tenders or requests to participate
Date
21 June 2023
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 21 December 2023
four.2.7) Conditions for opening of tenders
Date
24 May 2023
Local time
12:00pm
Place
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: To be confirmed
six.3) Additional information
Please note that Defra procurement uses an E-tendering system for Procurement activities. This is currently provided by Atamis. To access appropriate tendering and contractual documents, please access the E-Tendering portal at https://defra-family.force.com/s/Welcome, ensuring that your registration includes "Defra". If you have any problems with this system, please contact the helpline at the address above
six.4) Procedures for review
six.4.1) Review body
Defra Network eTendering Portal
17 Nobel House
London
SW1P 3JR
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs