Scope
Description
Timeline:
Issue of Invitation to Tender - 4th April 2025
Bidding Companies to Visit Sites - 24th April 2025
Deadline for return of Tender Responses - 5th May 2025 - 5pm
Evaluation of Responses, Red Box - May 2025
Presentations - 22nd May 2025
Contract Awarded by - 1st June 2025
Contract Commencement - 1st September 2025
Aims of the Service:
Crossflatts Primary School wish to be at the forefront of school catering and as such require a modern, branded offer that reflects the leading trends in the industry.
At this time, the School's wish is to commence a catering contract, with a partner who shares their vision for a customer-focused service that attracts the maximum number of students. The meals that are to be provided must be appealing to customers, imaginative, provide good value for money and be nutritionally balanced to encourage all students to make an educated choice.
The School's objectives for the new contract are as follows:-
• Natasha's Law (2021): Full allergen labelling on all pre-packed food.
• HFA Halal Compliance where required.
• Healthy eating promotion & food education initiatives.
• Seasonal, locally sourced produce prioritised.
• A catering service that is well managed and requires minimal involvement from the Schools' management team.
• A strong Contractor Area Manager who will develop and lead the team to deliver exceptional customer service, a consistently high quality food offer and spend a substantial amount of time on site at the outset to undertake this.
• The ability of the Contractor to provide a high level of support for the catering tea in light of their difficult working conditions.
• A Contractor who is proactive in their relationship management with the School.
• Investment in the Schools' Catering service through increased marketing in return for a tenure of contract.
• A higher number of students and staff using the facilities by providing a high quality, affordable and nutritious meal.
• A catering service that encourages students to take a heathy and balanced meal.
• Food and drinks that look appetising and are attractively presented.
• A Contractor that adopts a flexible and proactive approach to all Trust activities, especially in the need to have local facilities to support the School on occasion when the provision cannot be provided in the temporary facilities for whatever reason.
• A service that is professionally merchandised and marketed with discretion and to the mutual benefit of the School and the Contractor.
• A Contractor that operates using the optimum level of staffing.
Total value (estimated)
- £290,000 excluding VAT
- £348,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2028
- Possible extension to 31 August 2030
- 5 years
Description of possible extension:
• Initial Term: 3 years (with 2 optional one-year extensions).
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract locations
- UKE4 - West Yorkshire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
5 May 2025, 5:00pm
Submission address and any special instructions
Please email all Tender responses to admin@redboxcs.com FAO Neil Meadows.
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Commercial Scoring | Cost | 52% |
| Quality Section | Quality | 48% |
Procedure
Procedure type
Below threshold - open competition
Special regime
Light touch
Documents
Associated tender documents
http://www.redboxcs.com
Please request documents from admin@redboxcs.com
Contracting authority
Crossflatts Primary School
- UK Register of Learning Providers (UKPRN number): 10068771
- Public Procurement Organisation Number: PYNH-9865-LWXY
Crossflatts Primary School, Morton Lane, Morton Lane
BINGLEY
BD16 2EP
United Kingdom
Region: UKE41 - Bradford
Organisation type: Public authority - sub-central government