- Scope of the procurement
- Lot 1. English language print books for library stock
- Lot 2. Print books published in foreign languages or in countries where English is not the first language
- Lot 3. Standing Orders
- Lot 4.1. Individual title, DDA or package purchase for access on aggregator’s own platform, primarily UK languages
- Lot 4.2. Individual title, package or EBA purchase for access on a third-party platform
- Lot 4.3. Multi-publisher EBA for access via aggregator’s own platform
- Lot 4.4. Subscriptions for library access
- Lot 4.5. Individual title, DDA or package purchase for access on aggregator’s own platform, primarily non-UK languages
- Lot 5. E-textbook access, usually priced by specified number of core users and delivered via an e-textbook platform
- Lot 6. English language print books for institution department purchase (primarily non-library)
- Lot 7. Sales to individuals – staff and students (print or electronic)
Section one: Contracting authority
one.1) Name and addresses
Southern Universities Purchasing Consortium (SUPC)
Reading Enterprise Centre, The University of Reading, Whiteknights Road, Earley Gate
Reading
RG6 6BU
Contact
Gavin Phillips
Telephone
+44 1189357081
Country
United Kingdom
NUTS code
UK - United Kingdom
National registration number
111357
Internet address(es)
Main address
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/86623
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/ctm/Supplier/Documents/Folder/30082
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/ctm/Supplier/Notice/26376
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Books, e-books, e-textbooks and associated services
Reference number
LIB4044 SU
two.1.2) Main CPV code
- 22113000 - Library books
two.1.3) Type of contract
Supplies
two.1.4) Short description
Southern Universities Purchasing Consortium (SUPC) is seeking to establish framework
agreements for the purchase of books, e-books, e-textbooks, and associated services for use within the Library and wider University community.
This requirement automatically covers the members of the following higher education regional purchasing consortia: Southern Universities Purchasing Consortium (SUPC), North East Universities Purchasing Consortium (NEUPC), North West Universities Purchasing Consortium (NWUPC), London Universities Purchasing Consortium (LUPC), Higher Education Purchasing Consortium Wales (HEPCW).
This requirement automatically covers the members of the following higher education Academic Library consortia: MUAL, NEYAL, NoWAL, Academic Libraries North, and WHELF.
Advanced Procurement for Universities and Colleges (APUC) may join at a later date.
two.1.5) Estimated total value
Value excluding VAT: £360,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders may submit tenders for any combination of Lots with the exception of submitting for both of Lot 4.1 and Lot 4.5. If relevant then the Bidder should submit for whichever of the two Lots is most relevant.
two.2) Description
two.2.1) Title
English language print books for library stock
Lot No
1
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across the UK.
two.2.4) Description of the procurement
This lot covers the Award Questionnaire that applies to Lot 1 only
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £70,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This agreement is initially for a period of 24 months with options for extensions up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in research institutions in the UK.
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, including European Union (EU) and potentially other research bodies.
two.2.14) Additional information
This Contract Notice is being published on OJEU in addition to Find a Tender in order to satisfy potential EU funding requirements. The rights of EU bidders to participate in this procurement process are set out in the UK/EU Trade and Co-operation Agreement.
two.2) Description
two.2.1) Title
Print books published in foreign languages or in countries where English is not the first language
Lot No
2
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across the UK.
two.2.4) Description of the procurement
This lot covers the Award Questionnaire that applies to Lot 2 only.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This agreement is initially for a period of 24 months with options for extensions up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in research institutions in the UK.
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, including European Union (EU) and potentially other research bodies.
two.2.14) Additional information
This Contract Notice is being published on OJEU in addition to Find a Tender in order to satisfy potential EU funding requirements. The rights of EU bidders to participate in this procurement process are set out in the UK/EU Trade and Co-operation Agreement
two.2) Description
two.2.1) Title
Standing Orders
Lot No
3
two.2.2) Additional CPV code(s)
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across the UK.
two.2.4) Description of the procurement
This lot covers the Award Questionnaire that applies to Lot 3 only
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £5,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This agreement is initially for a period of 24 months with options for extensions up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in research institutions in the UK.
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, including European Union (EU) and potentially other research bodies.
two.2.14) Additional information
This Contract Notice is being published on OJEU in addition to Find a Tender in order to satisfy potential EU funding requirements. The rights of EU bidders to participate in this procurement process are set out in the UK/EU Trade and Co-operation Agreement
two.2) Description
two.2.1) Title
Individual title, DDA or package purchase for access on aggregator’s own platform, primarily UK languages
Lot No
4.1
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across the UK
two.2.4) Description of the procurement
This lot covers the Award Questionnaire that applies to Lot 4.1 only.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This agreement is initially for a period of 24 months with options for extensions up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in research institutions in the UK.
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, including European Union (EU) and potentially other research bodies.
two.2.14) Additional information
This Contract Notice is being published on OJEU in addition to Find a Tender in order to satisfy potential EU funding requirements. The rights of EU bidders to participate in this procurement process are set out in the UK/EU Trade and Co-operation Agreement.
two.2) Description
two.2.1) Title
Individual title, package or EBA purchase for access on a third-party platform
Lot No
4.2
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across the UK.
two.2.4) Description of the procurement
This lot covers the Award Questionnaire that applies to Lot 4.2 only
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £35,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This agreement is initially for a period of 24 months with options for extensions up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in research institutions in the UK.
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, including European Union (EU) and potentially other research bodies
two.2.14) Additional information
This Contract Notice is being published on OJEU in addition to Find a Tender in order to satisfy potential EU funding requirements. The rights of EU bidders to participate in this procurement process are set out in the UK/EU Trade and Co-operation Agreement.
two.2) Description
two.2.1) Title
Multi-publisher EBA for access via aggregator’s own platform
Lot No
4.3
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across the UK.
two.2.4) Description of the procurement
This lot covers the Award Questionnaire that applies to Lot 4.3 only
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £70
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This agreement is initially for a period of 24 months with options for extensions up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in research institutions in the UK.
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, including European Union (EU) and potentially other research bodies.
two.2.14) Additional information
This Contract Notice is being published on OJEU in addition to Find a Tender in order to satisfy potential EU funding requirements. The rights of EU bidders to participate in this procurement process are set out in the UK/EU Trade and Co-operation Agreement.
two.2) Description
two.2.1) Title
Subscriptions for library access
Lot No
4.4
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across the UK.
two.2.4) Description of the procurement
This lot covers the Award Questionnaire that applies to Lot 4.4 only
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This agreement is initially for a period of 24 months with options for extensions up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in research institutions in the UK.
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, including European Union (EU) and potentially other research bodies.
two.2.14) Additional information
This Contract Notice is being published on OJEU in addition to Find a Tender in order to satisfy potential EU funding requirements. The rights of EU bidders to participate in this procurement process are set out in the UK/EU Trade and Co-operation Agreement.
two.2) Description
two.2.1) Title
Individual title, DDA or package purchase for access on aggregator’s own platform, primarily non-UK languages
Lot No
4.5
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across the UK.
two.2.4) Description of the procurement
This lot covers the Award Questionnaire that applies to Lot 4.5 only.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This agreement is initially for a period of 24 months with options for extensions up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in research institutions in the UK.
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, including European Union (EU) and potentially other research bodies.
two.2.14) Additional information
This Contract Notice is being published on OJEU in addition to Find a Tender in order to satisfy potential EU funding requirements. The rights of EU bidders to participate in this procurement process are set out in the UK/EU Trade and Co-operation Agreement.
two.2) Description
two.2.1) Title
E-textbook access, usually priced by specified number of core users and delivered via an e-textbook platform
Lot No
5
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across the UK
two.2.4) Description of the procurement
This lot covers the Award Questionnaire that applies to Lot 5 only.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This agreement is initially for a period of 24 months with options for extensions up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in research institutions in the UK.
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, including European Union (EU) and potentially other research bodies.
two.2.14) Additional information
This Contract Notice is being published on OJEU in addition to Find a Tender in order to satisfy potential EU funding requirements. The rights of EU bidders to participate in this procurement process are set out in the UK/EU Trade and Co-operation Agreement.
two.2) Description
two.2.1) Title
English language print books for institution department purchase (primarily non-library)
Lot No
6
two.2.2) Additional CPV code(s)
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across the UK.
two.2.4) Description of the procurement
This lot covers the Award Questionnaire that applies to Lot 6 only.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £20,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This agreement is initially for a period of 24 months with options for extensions up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in research institutions in the UK. It is anticipated that some of the future call-off contracts under this framework will be part or fully
funded from external streams, including European Union (EU) and potentially other research bodies.
two.2.14) Additional information
This Contract Notice is being published on OJEU in addition to Find a Tender in order to satisfy potential EU funding requirements. The rights of EU bidders to participate in this procurement process are set out in the UK/EU Trade and Co-operation Agreement.
two.2) Description
two.2.1) Title
Sales to individuals – staff and students (print or electronic)
Lot No
7
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 22100000 - Printed books, brochures and leaflets
- 22110000 - Printed books
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Various locations across the UK.
two.2.4) Description of the procurement
This lot covers the Award Questionnaire that applies to Lot 7 only.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
This agreement is initially for a period of 24 months with options for extensions up to a further 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various projects funded by EU in research institutions in the UK.
It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, including European Union (EU) and potentially other research bodies.
two.2.14) Additional information
This Contract Notice is being published on OJEU in addition to Find a Tender in order to satisfy potential EU funding requirements. The rights of EU bidders to participate in this procurement process are set out in the UK/EU Trade and Co-operation Agreement.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 209-511767
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
11 August 2021
Local time
5:00pm
Changed to:
Date
18 August 2021
Local time
5:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 August 2021
Local time
5:00pm
Place
Via Mercell (formerly EU Supply), SUPC's eTendering System.
Information about authorised persons and opening procedure
Two authorised SUPC persons will open the tenders.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The entire tender process will be conducted electronically and suppliers will need to register
their interest online at: https://uk.eu-spply.com/login.asp?B=SUPC
All documents will be issued and will need to be returned online.
The Southern Universities Purchasing Consortium (SUPC) is an operating unit of Southern Universities Management Services, a Company limited by guarantee. Registered in England and Wales No. 2732244.Registered Charity No. 1042175.
An electronic auction will not be used for the award of the framework agreement. Institutions
may choose to use an electronic auction if undertaking a further competition under the
Framework Agreement.
six.4) Procedures for review
six.4.1) Review body
Southern Universities Purchasing Consortium
Reading Enterprise Centre, Earley Gate, Whiteknights Road
Reading
RG6 6BU
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
SUPC will incorporate a standstill period at the time information on the award of the contract is
communicated to tenderers. That notification will provide full information on the award decision.
The standstill period, which will be for a minimum of 10 calendar days, provides time for
unsuccessful tenderers to challenge.