Scope
Reference
PAN3465
Description
To replace twelve existing vehicles currently used by Housing Repairs Service and Trees and Woodlands with vehicles more specific to the needs of the Services. The twelve vehicles that are proposed to be replaced are:
• 9 x Housing Services (Trades)
• 2 x Trees and Woodlands
• 1 x Civil Engineering (Street Lighting).
All of these vehicles have now reached / or will have exceed the scheduled replacement date by the time of vehicle delivery.
Total value (estimated)
- £780,000 excluding VAT
- £936,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 18 May 2026 to 17 May 2027
- Possible extension to 17 November 2027
- 1 year, 6 months
Description of possible extension:
An option to extend for a further period of 6-months
Main procurement category
Goods
CPV classifications
- 34000000 - Transport equipment and auxiliary products to transportation
Contract locations
- UKF21 - Leicester
Participation
Legal and financial capacity conditions of participation
Small and Medium-sized Enterprises (SMEs)
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
3 March 2026, 12:00pm
Tender submission deadline
18 March 2026, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
14 April 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | 60% Weightings |
Price | 60.00% |
| Quality | 40% Weightings |
Quality | 40.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
No preliminary market engagement was carried out because:
- the market is well-understood, mature, and does not require pre-market consultation to define the requirements.
- there is a high risk of critical service failure if the procurement does not proceed immediately.
Documents
Associated tender documents
https://procontract.due-north.com/Advert?advertId=d84e29f7-f10b-f111-813c-005056b64545
Contracting authority
Leicester City Council
- Public Procurement Organisation Number: PXRT-5737-VBQD
City Hall (4th Floor)
Leicester
LE1 1FZ
United Kingdom
Contact name: Stephen Ibrighademor
Telephone: +44 1164546184
Email: stephen.ibrighademor@leicester.gov.uk
Website: https://www.leicester.gov.uk
Region: UKF21 - Leicester
Organisation type: Public authority - sub-central government