Section one: Contracting authority
one.1) Name and addresses
The Common Services Agency (more commonly known as NHS National Services Scotland) ("NSS")
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
EH12 9EB
Telephone
+44 1698794410
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nhsscotlandprocurement.scot.nhs.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NP57421 Condoms and related Products
two.1.2) Main CPV code
- 33712000 - Condoms
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Common Services Agency (more commonly known as National Services Scotland) (“the Authority”) acting through its division
National Procurement, is undertaking this procurement of Condoms and Related Products including delivery(“Products”) on behalf of all
entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. all NHS Scotland Health Boards, Special Health
Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards
established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014(collectively hereafter referred to as “Participating
Authorities”).
two.1.5) Estimated total value
Value excluding VAT: £2,370,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 33712000 - Condoms
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The provision of Condoms and Related Products for Healthcare Providers in NHS Scotland. The scope for this contract is as follows:
Male Condoms
Female Condoms
Lubricants
Associated Marketing Material
Service and Delivery of Product
two.2.5) Award criteria
Quality criterion - Name: Implementation & Roll out / Weighting: 30
Quality criterion - Name: Change Management Process / Weighting: 10
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £2,370,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Authority at its discretion, can utilise 2 optional extension periods of 12 months.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Authority envisages that three (3) Potential Framework Participants will be awarded (subject to submission of admissible Tenders as determined in accordance with the provisions of the ITT). Suppliers will be awarded on a ranked basis.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
(1) Potential Framework Participants will be required to provide a statement covering the 3 years previous financial years including the
overall turnover of the Potential Framework Participants in respect of the activities which are of a similar type to the subject matter of this
notice.
(2)Potential Framework Participants will be required to provide statements of account or extracts relating to their business.
(3) Please attach your bankers statement outlining the current cash and credit facility position and confirming the Contractor’s economic
and financial standing.
(4)see contract/tender documentation which incorporates the requirements of the ESPD (Scotland) and the financial period of reporting is
the previous 3 financial years.
(5) Potential Framework Participants will be required to provide confirmation of Employers Liability, Public Liability and any other
relevant insurances.
Minimum level(s) of standards possibly required
Potential Framework Participants must confirm the limits of indemnity per occurrence and aggregate for Public Liability, and any other
relevant insurances are above the minimum of 2 million UKGBP for any one incident in any one year. Potential framework participants
must confirm Employer liability of 5 million UKGBP.
three.1.3) Technical and professional ability
Minimum level(s) of standards possibly required
Bidders must possess the following certification/accreditations-
UKCA Marking of tendered Products and compliance to relevant Medical Device Directive regulations 2002
Bidders must possess the following ISO accreditations relevant to specific tendered products-
ISO4074
ISO23409
ISO25841
Minimum shelf life of 12 months for lubricant Products, 36 months for condom Products.
Potential Framework Participants must submit with their tenders at least two (current) references from NHS bodies or registered healthcare
providers attesting to the appropriate nature, quality and effectiveness of services provided by the potential Framework Participant.
UKCA / CE Marking and Expiry date must be visible on individual units of tendered Products
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Implementation of this framework is time consuming due to the supply and delivery implications from potential migration.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 15 December 2021
four.2.7) Conditions for opening of tenders
Date
13 August 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The value in Section II.1.5 of this tender covers the full duration of the framework including any optional extensions.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is
For more information see:
http://www.publiccontractsscotland.gov.uk
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 18137. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Potential Framework Participants must provide Community Benefits for health boards who spend a minimum of 75k GBP per annum.
These can include, but not limited to,
- support of identified charitable organisations through volunteering, service, equipment and other resource donation
- allocation of work experience, internship, student places in line with local education strategies
- support to environmental and rejuvenation projects
- support of bringing long term unemployed back into the jobs market
- support and working with 3rd sector and supported businesses within the geographical area
(SC Ref:602517)
(SC Ref:634269)
(SC Ref:648656)
six.4) Procedures for review
six.4.1) Review body
Sheriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
Internet address
http://www.nhsscotlandprocurement.scot.nhs.uk/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will notify economic operators who submitted a tender or (where no deselection process has previously been made) applied
to be selected to tender, of its decision to award the Framework Agreement which notification will contain, among other information, a
summary of the reasons as to why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a
minimum of 10 (ten) clear calendar days (or a minimum of 15 (fifteen) if the communication method used is not electronic) between the
date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant Framework
Agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition
on entering into the Framework Agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim
order, brings to an end the prohibition. The remedies that may be awarded by the courts before the Framework Agreement has been entered
into include the setting aside of the decision to award the Framework Agreement to the winning tenderer(s). The bringing of court
proceedings against the Authority after the Framework Agreement has be enentered into will not affect the Framework Agreement unless
grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the
remedies that may be awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages.