Section one: Contracting authority
one.1) Name and addresses
University of Aberdeen
University Office, King's College
Aberdeen
AB24 3FX
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.abdn.ac.uk/procurement
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00102
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
PROVISION OF MARQUEE, TEMPORARY STRUCTURES AND EQUIPMENT HIRE, WITH ASSOCIATED SERVICES - University of Aberdeen
Reference number
AU23/57
two.1.2) Main CPV code
- 79952000 - Event services
two.1.3) Type of contract
Services
two.1.4) Short description
Award of contract for provision of Marquee, Temporary Structures and Equipment Hire with Associated Services for events held by the University of Aberdeen such as graduations, freshers fairs etc.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £315,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79952000 - Event services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
two.2.4) Description of the procurement
Award ofcontract for the provision of marquee, temporary structures and equipment hire with associated services for an initial term of 3 years with 4 possible extensions periods, each of 1 year, subject to mutual agreement.
The University utilises marquees to hold events during the course of the academic year. The primary use is for set activities such as for Graduation twice per year and also for May Festival, Freshers’ Week and other high profile University events.
In addition, there are other ad hoc and special events which are organised throughout the year and overall activities therefore vary from year to year. Activities taking place within the marquees include catered events (both hot and cold), drinks receptions, meals/dinners, performances / music and student activities such as Freshers’ Fayres.
The University may vary the marquee requirements based on the type of event, as institutional or event needs change and would discuss these with the Supplier at the earliest possible opportunity. Any changes to requirements or additional works will be confirmed in writing and a fresh quote requested for the change in services.
two.2.5) Award criteria
Quality criterion - Name: Technical / Weighting: 50
Price - Weighting: 50
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-027482
Section five. Award of contract
Contract No
AU23/57
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 April 2025
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Esslemont Marquees
The Rock, Westfield, Contlaw Road, Milltimber
Aberdeen
AB13 0EX
Country
United Kingdom
NUTS code
- UKM7 - Eastern Scotland
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £315,000
Section six. Complementary information
six.3) Additional information
(SC Ref:796218)
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sherriff Court
Aberdeen
Country
United Kingdom