Section one: Contracting authority
one.1) Name and addresses
Robert Gordon University
Central Services Building, Garthdee Road
Aberdeen
AB10 7FY
Contact
Rod Strachan
Telephone
+44 1224262000
Fax
+44 1224262660
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00399
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for 24-hour Security Patrol Services
Reference number
001/21/RS
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
The contract requirement is for a full time, 24 hours per day, 7 days per week building external perimeter patrolling security service. The Contract will commence on 1st September 2021 and will operate for twelve months. The University will retain the option to extend the contract by agreement by a maximum of 12 months. This contract will also allow scope for a degree of variation (up to 50% of original contract value), should the University require similar additional monitoring services for other specific areas.
two.1.5) Estimated total value
Value excluding VAT: £160,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Robert Gordon University
Garthdee Road
Aberdeen
two.2.4) Description of the procurement
The contract requirement is for a full time, 24 hours per day, 7 days per week building external perimeter patrolling security service, for the full duration of the contract. The University requires that this service be tendered for based on a single staff member on shift with break periods agreed, provided and covered by RGU operatives.
Staff are required to carry out continuous exterior patrols around the perimeter of the building, completing a visual inspection of the building externals and associated walkways and access points. We require patrols to specifically observe and monitor the exterior of the building and areas immediately adjacent to the building.
TUPE 2006 Regulations may apply to this Contract.
two.2.5) Award criteria
Quality criterion - Name: Ability to meet stated requirements / Weighting: 25
Quality criterion - Name: Staff suitability and vetting / Weighting: 20
Quality criterion - Name: Account management and supervision / Weighting: 5
Quality criterion - Name: Complaints Procedure / Weighting: 5
Quality criterion - Name: Continuity of service / Weighting: 15
Price - Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £160,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2021
End date
31 August 2022
This contract is subject to renewal
Yes
Description of renewals
One 12-month renewal extension is available
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
This section refers to SPD (Scotland) Section IV Question 4A.2:
Bidders must confirm if they hold the particular authorisation or memberships:
- Registered with National Security Inspectorate (NSI) or equivalent, and gold level accreditation.
three.1.2) Economic and financial standing
List and brief description of selection criteria
The relevant selection criteria will be included in the SPD Scotland module.
Minimum level(s) of standards possibly required
Q4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 10 million GBP
Public Liability Insurance = 5 million GBP
Professional Indemnity Insurance = 2.5 million GBP
three.1.3) Technical and professional ability
List and brief description of selection criteria
The relevant selection criteria will be included in the SPD Scotland module
Minimum level(s) of standards possibly required
This section refers to SPD (Scotland) Section IV Part C:
Q4C.1.2 - Bidders will be required to provide three examples that demonstrate that they have the relevant experience to deliver the services
as described in part II.2.4 of the Contract Notice that have taken place in the last three years.
Each example should be based upon a different client and contract (i.e. the 3 examples cannot refer to the same client/contract)
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 July 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 July 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.3) Additional information
- FORM OF TENDER
Shortlisted bidders will be required at ITT stage to submit a signed Form of Tender prior to the award of contract.
- SUPPLIER CODE OF CONDUCT
Shortlisted bidders will be required at ITT stage to submit a signed Supplier Code of Conduct declaration prior to the award of contract.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=658394.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:658394)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=658394
six.4) Procedures for review
six.4.1) Review body
Court of Session
Edinburgh
Country
United Kingdom