Section one: Contracting authority
one.1) Name and addresses
Crescent Purchasing Limited
Procurement House, Leslie Hough Way
Salford
M6 6AJ
Telephone
+44 8000662188
Fax
+44 1612955599
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Public Sector
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Education
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Dukefield Procurement Limited
Parkside House 167, Chorley
Bolton
BL1 4RA
Telephone
+44 1204374160
Country
United Kingdom
NUTS code
UKD3 - Greater Manchester
Internet address(es)
Main address
http://www.dukefield.co.uk/about-us/
Buyer's address
http://www.dukefield.co.uk/about-us/
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cashless Payment Solutions
Reference number
CA9432 - CPC/DU/CASH/02A
two.1.2) Main CPV code
- 48900000 - Miscellaneous software package and computer systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
The framework will provide access to a comprehensive range of Cashless Payment Solutions.
It is being established to meet the needs of Crescent Purchasing Consortium Members, http://www.thecpc.ac.uk/members/regions.php and is also open for use by all contracting authorities across the public sector throughout the UK (and any future successors to these organisations). These include (but not limited to) central government departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and Registered Social Landlords. Full details of the classification of eligible end user establishments and geographical areas is available at https://www.dukefieldprocurement.co.uk/ojeu
There will be a maximum of six suppliers awarded a place on the framework
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £30,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 72212110 - Point of sale (POS) software development services
- 30232110 - Laser printers
- 42933000 - Vending machines
- 66115000 - International payment transfer services
- 30216300 - Punchcard readers
- 48700000 - Software package utilities
- 30170000 - Labelling machines
- 30123200 - Automatic cash dispensers
- 50000000 - Repair and maintenance services
- 30231310 - Flat panel displays
- 48110000 - Point of sale (POS) software package
- 30191140 - Personal identification accessories
- 30216000 - Magnetic or optical readers
- 55510000 - Canteen services
- 48984000 - Graphical user interface (GUI) tools
- 48500000 - Communication and multimedia software package
- 44421600 - Safe-deposit lockers
- 72250000 - System and support services
- 66110000 - Banking services
- 30232150 - Inkjet printers
- 30233310 - Fingerprint readers
- 30163000 - Charge cards
- 51000000 - Installation services (except software)
- 64212900 - Pre-paid phone card provider services
- 72267000 - Software maintenance and repair services
- 42933300 - Automatic goods-vending machines
- 51611100 - Hardware installation services
- 48800000 - Information systems and servers
- 30192320 - Printer ribbons
- 48600000 - Database and operating software package
- 30233320 - Combined smart card and fingerprint readers
- 51110000 - Installation services of electrical equipment
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 44421790 - Cash boxes
- 48400000 - Business transaction and personal business software package
- 35125110 - Biometric sensors
- 72267100 - Maintenance of information technology software
- 30162000 - Smart cards
- 30216100 - Optical readers
- 72260000 - Software-related services
- 30236000 - Miscellaneous computer equipment
- 30160000 - Magnetic cards
- 30192350 - Cash register ribbons
- 35126000 - Bar code scanning equipment
- 30200000 - Computer equipment and supplies
- 30216110 - Scanners for computer use
- 30142000 - Accounting machines and cash registers
- 48732000 - Data security software package
- 30142200 - Cash registers
- 48217000 - Transaction-processing software package
- 72000000 - IT services: consulting, software development, Internet and support
- 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
- 30231320 - Touch screen monitors
- 42991230 - Ticket printers
- 51610000 - Installation services of computers and information-processing equipment
- 30216200 - Magnetic card readers
- 30231300 - Display screens
- 55900000 - Retail trade services
- 48430000 - Inventory management software package
- 48480000 - Sales, marketing and business intelligence software package
- 72267200 - Repair of information technology software
- 72200000 - Software programming and consultancy services
- 30172000 - Identification ID press machines
- 51100000 - Installation services of electrical and mechanical equipment
- 30233300 - Smart card readers
- 30125110 - Toner for laser printers/fax machines
- 44421720 - Lockers
- 30216130 - Barcode readers
- 30144200 - Ticket-issuing machines
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
United Kingdom (UK)
two.2.4) Description of the procurement
The contracting authority wishes to make available to participating public sector bodies a comprehensive range of cashless payment equipment, software, and associated supplies and services including contactless payment software and solutions. Public Sector Bodies will be able to purchase any one of the products and services either in isolation or as an all-encompassing solution.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60.00%
Price - Weighting: 40.00%
two.2.11) Information about options
Options: Yes
Description of options
48 month(s) from the commencement date, with 36 initial month(s) and option to extend 1x12 month(s)
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-003271
Section five. Award of contract
Contract No
CA9432
Title
Cashless Payment Solutions
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 May 2022
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
CRB Cunninghams Education Solutions
Headley Technology Park, Middle Lane
Birmingham
B38 0DS
Telephone
+44 3330143065
Fax
+44 1564826999
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
http://www.crbcunninghams.co.uk
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
SF SOFTWARE LIMITED
The Old Pub, Albion Row
NEWCASTLE-UPON-TYNE
NE6 1LR
Telephone
+44 8453101788
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
No
five.2.3) Name and address of the contractor
MCR Systems Ltd
Vantage House, Vantage Park
Leicester
LE4 9LJ
Telephone
+44 1162997000
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Civica Education
Resource House, 169 High St
Hertfordshire
WD3 1AY
Telephone
+44 7711376345
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://www.civica.co.uk/education
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000,000
Section six. Complementary information
six.3) Additional information
CPC Internal Reference Number is CPC/DU/CASH/02A. The framework is being delivered by Crescent Purchasing Ltd through Crescent Purchasing Consortium and its partners Dukefield Procurement Ltd (who are a subsidiary of Dukefield Group Ltd). Dukefield Procurement Ltd are acting as agents of Crescent Purchasing Consortium in the development and ongoing contract management of this framework. The contracting authority will be using an eTendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Multi Quote system at https://suppliers.multiquote.com the tender is available from the opportunities menu on the login page of the site.
The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. Crescent Purchasing Consortium expressly reserves the rights:
(a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time;
(b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation;
(c) to award a contract covering only part of the consortium's requirements if explicitly detailed within the tender documentation;
(d) to disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable;
(e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought;
(f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely;
(g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the contracting authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/discussion documents to the market where appropriate to the subject matter of this procurement;
(h) the contracting authority will not be liable for any costs incurred by tenderers;
(i) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee any business through this framework agreement; and
(j) the contracting authority wishes to establish a framework agreement open for use by all Public Sector Bodies as stated in II.1.4).
Tenderers should note, in reference to section IV.1.3), envisaged maximum number of participants to the framework:
Where, following the evaluation of bids, more than one tenderer is tied with the same final evaluation score and are ranked in the last supplier award position, each of these tenderers shall be deemed to occupy the last framework agreement contract award position for the purpose of calculating the maximum number of suppliers under the framework.
The contracting authority will award a framework agreement to additional tenderers beyond the stated maximum number, where their final evaluation score (s) is within 0.5 % of the last placed position only. For the avoidance of doubt, the last placed position in respect of this framework is sixth place. Therefore, tenderers within 0.5 %, along with the tenderer in last placed position, shall be deemed to occupy the last framework agreement contract award position.
six.4) Procedures for review
six.4.1) Review body
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Crescent Purchasing Consortium will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
six.4.4) Service from which information about the review procedure may be obtained
Crescent Purchasing Consortium
Procurement House, Unit 23, Leslie Hough Way
Salford
M6 6AJ
Country
United Kingdom