Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF DERBY
Kedleston Road
DERBY
DE221GB
Contact
Procurement Team
Country
United Kingdom
Region code
UKF - East Midlands (England)
Companies House
3079282
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Travel Management Services
Reference number
PROC KB ITT 1197
two.1.2) Main CPV code
- 63510000 - Travel agency and similar services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Derby (UoD) is currently developing its procurement requirements and is potentially seeking to appoint a one stop shop provider for all forms of staff travel mainly air, rail and hotel bookings for domestic and overseas travel.
Providers are invited to attend a market engagement event to help shape and inform a new service model and service specification. The service will support an integrated online travel booking tool including call centre support in addition to offline service for complex, group bookings and 24/7 assistance.
The service will require account management, management information, and experience of HE sector travel or similar.
The event will cover an overview of our requirements, as follows:
• Types of travel bookings
• Frequent locations
• Market innovations
• Booking tools interfaces / apps
• Out of hours assistance
• Best practice for management information
The aim of the market engagement event is to provide an overview of the services required, explore market experience and appetite, gain market knowledge, and explain the potential procurement process. The information we gather from this exercise will help us to identify a potential provider that can meet the University's visions and support our objectives.
The market engagement event will be held virtually using Teams on 22 May 2024. Information about time and joining the session will be made available to registered suppliers after the closing date to register. To participate in this market engagement exercise please complete the MS form online form at https://forms.office.com/e/4BZiD2HB6e by 12pm on 17th May 2024. A maximum of 2 attendees from each organisation can attend.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF - East Midlands (England)
two.2.4) Description of the procurement
The University of Derby (UoD) is currently developing its procurement requirements and is potentially seeking to appoint a one stop shop provider for all forms of staff travel mainly air, rail and hotel bookings for domestic and overseas travel.
Providers are invited to attend a market engagement event to help shape and inform a new service model and service specification. The service will support an integrated online travel booking tool including call centre support in addition to offline service for complex, group bookings and 24/7 assistance.
two.3) Estimated date of publication of contract notice
3 June 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes