Scope
Reference
PP-10160a
Description
The Harris Federation is an education charity led and run by teachers. They opened their first school in 1991 and now run 54 primary and secondary academies in London and Essex, and train thousands of teachers per year from the Harris Federation and beyond.
School School Code Address
1 Harris Academy Battersea
HABS 401 Battersea Park Rd, London SW11 5AP
2 Harris Academy Beckenham
HABE Manor Way Beckenham, Kent BR3 3SJ
3 Harris Primary Academy Beckenham Green
HPABG Manor Way Beckenham, Kent BR3 3SJ
4 Harris Academy Bermondsey
HAB 55, Southwark Park Road, London, SE16 3TZ
5 Harris Girls' Academy Bromley
HABR Lennard Road, Beckenham, Kent, BR3 1QR
6 Harris Academy Chobham
HAC 40 Cheering Lane, London, E20 1BD
7 Harris City Academy Crystal Palace
HCACP Maberley Road, London, SE19 2JH
8 Harris Garrard Academy
HGA Yarnton Way, Thamesmead, Erith, Kent, DA18 $DW
9 Harris Primary Academy Haling Park
HPAHP 50-58 Haling Road, South Croydon, CR2 6HS
10 Harris Academy Purley
HAPU Kendra Hall Road, Surrey, CR2 6DT
11 Harris Lowe Academy Willesden
HLAW Doyle Gardens, Willesden, London, NW10 3ST
The contract will be for the provision of outsourced cleaning services across 11 schools, including daily cleaning and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and rest room spaces.
Note: The cleaning of the spaces within the schools will need to take into account the Lettings Schedules set out for each school. The successful Supplier will be required to work around the Lettings times and schedules to ensure the space is clean for the following day.
The Trust’s Safeguarding Policy sets out that during the recruitment process, all prospective cleaning staff must show their full employment history before a role in the school can be given.
The supplier shall establish effective management and operational level communication systems at all levels regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services.
The Contract will allow for the purchase of cleaning consumables and equipment and point-of-use consumables and bin liners to support the delivery of the cleaning services as per below:
The list of consumables will be:
Toilet paper
Hand soap
Handtowels
Dishwasher tablets
Washing up liquid
Refer to Attachment 5 Workforce Data for TUPE data – There is no LGPS.
Further information on the Client’s requirements can be found at Attachment 1a Specification and Attachment 1b Client Data.
The Contract period will be for 3 years initially, with the option to extend for two further one-year periods at the discretion of the Client.
Lot LOT-0001. Lot 1 Central
Description
- Harris Bermondsey
- Harris Battersea
- Harris Willesden
Lot LOT-0002. Lot 2 East
Description
- Harris Chobham
- Harris Garrard
Lot LOT-0003. Lot 3 South
Description
- Harris Purley
- Harris Primary Haling Park
Lot LOT-0004. Lot 4 Southeast
Description
- Harris Beckenham
- Harris City Crystal Palace
- Harris Girls Bromley
- Harris Primary Beckham Green
Contract 1. Lot 1 Central
Lots
Lot LOT-0001. Lot 1 Central
Supplier
Contract value
- £3,675,286.67 excluding VAT
- £4,410,344 including VAT
Above the relevant threshold
Award decision date
17 February 2026
Date assessment summaries were sent to tenderers
18 February 2026
Standstill period
- End: 27 February 2026
- 8 working days
Earliest date the contract will be signed
23 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract 2. Lot 2 East
Lots
Lot LOT-0002. Lot 2 East
Supplier
Contract value
- £3,037,515 excluding VAT
- £3,645,018 including VAT
Above the relevant threshold
Award decision date
17 February 2026
Date assessment summaries were sent to tenderers
18 February 2026
Standstill period
- End: 27 February 2026
- 8 working days
Earliest date the contract will be signed
23 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract 3. Lot 3 South
Lots
Lot LOT-0003. Lot 3 South
Supplier
Contract value
- £1,280,305 excluding VAT
- £1,536,366 including VAT
Above the relevant threshold
Award decision date
17 February 2026
Date assessment summaries were sent to tenderers
18 February 2026
Standstill period
- End: 27 February 2026
- 8 working days
Earliest date the contract will be signed
23 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Contract 4. Lot 4 Southeast
Lots
Lot LOT-0004. Lot 4 Southeast
Supplier
Contract value
- £2,895,360 excluding VAT
- £3,474,432 including VAT
Above the relevant threshold
Award decision date
17 February 2026
Date assessment summaries were sent to tenderers
18 February 2026
Standstill period
- End: 27 February 2026
- 8 working days
Earliest date the contract will be signed
23 March 2026
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2031
- 5 years
Description of possible extension:
Option to extend for two further one-year periods at the discretion of the Client.
Main procurement category
Services
CPV classifications
- 55524000 - School catering services
Information about tenders
Lot LOT-0001. Lot 1 Central
- 5 tenders received
- 5 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 4 suppliers unsuccessful (details included for contracts over £5 million)
Lot LOT-0002. Lot 2 East
- 6 tenders received
- 6 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 5 suppliers unsuccessful (details included for contracts over £5 million)
Lot LOT-0003. Lot 3 South
- 7 tenders received
- 7 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 6 suppliers unsuccessful (details included for contracts over £5 million)
Lot LOT-0004. Lot 4 Southeast
- 4 tenders received
- 4 tenders assessed in the final stage:
- 0 submitted by small and medium-sized enterprises (SME)
- 0 submitted by voluntary, community and social enterprises (VCSE)
- 1 supplier awarded contracts
- 3 suppliers unsuccessful (details included for contracts over £5 million)
Submission
Submission type
Requests to participate
Procedure
Procedure type
Competitive flexible procedure
Suppliers
ATLAS FM LIMITED
- Companies House: 02633080
Riding Court House
Datchet
SL3 9JT
United Kingdom
Email: sales@atlasfm.com
Region: UKJ11 - Berkshire
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 2. Lot 2 East
Contract 3. Lot 3 South
OCS GROUP UK LIMITED
- Companies House: 03056469
New Century House
Ipswich
IP3 9SJ
United Kingdom
Email: uk.bd.team@ocs.com
Website: http://ocs.com/uk
Region: UKH14 - Suffolk
Small or medium-sized enterprise (SME): No
Voluntary, community or social enterprise (VCSE): No
Supported employment provider: No
Public service mutual: No
Contract 1. Lot 1 Central
Contract 4. Lot 4 Southeast
Contracting authority
HARRIS FEDERATION
- Companies House: 06228587
4th Floor Norfolk House
Croydon
CR0 1LH
United Kingdom
Region: UKI62 - Croydon
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Place Group Ltd
Summary of their role in this procurement: Procurement Agent on behalf of client
- Companies House: 04395705
The Regent, Chapel Street
Penzance
TR18 4AE
United Kingdom
Region: UKK30 - Cornwall and Isles of Scilly