Section one: Contracting authority
one.1) Name and addresses
EFFICIENCY EAST MIDLANDS LIMITED
Unit 3 Maisies Way
Alfreton
DE55 2DS
Contact
Jonathan Tomalin
Telephone
+44 1246395610
Country
United Kingdom
NUTS code
UKF - East Midlands (England)
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://xantive.supplierselect.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://xantive.supplierselect.com/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Passive Fire Protection
Reference number
EEM0053-22
two.1.2) Main CPV code
- 75251110 - Fire-prevention services
two.1.3) Type of contract
Services
two.1.4) Short description
Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 261 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia -Westworks, South East Consortium and Advantage South West.
The membership list for these three consortia may be obtained from the following website addresses:
(https://www.westworks.org.uk)
(https://www.southeastconsortium.org.uk)
(https://www.advantagesouthwest.co.uk)
EEM are conducting this tender exercise to procure a Passive Fire Protection Framework to replace our existing Framework which will expire late 2022. The Framework will provide EEM Members with a provision for their Passive Fire Protection including but not limited to, carrying out surveys, fire door installs and repairs, compartmental surveys and remedial works, covering high and low rise buildings. The Framework agreement will be for a period of 48 months, running from Monday 14th November 2022 to 13th November 2026. It is expected that a maximum of 8 Contractors may be appointed onto each of the geographical lots of the Framework, ensuring that all our member's requirements are covered taking into consideration the range of locations our members are located in. The Framework requires EEM to cover the UK under the following sub lots:
Lot 1 is being created to support Members with the geographical area Midlands.
Lot 2 is being created to support Members with the geographical area London.
Lot 3 is being created to support Members with the geographical area National.
Further details and how to respond to this tender or review the documentation, please:
1) Go to the portal https://xantive.supplierselect.com
(https://xantive.supplierselect.com)
two.1.5) Estimated total value
Value excluding VAT: £100,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
two.2) Description
two.2.1) Title
Passive Fire Protection Framework Lot 1 - Midlands
Lot No
1
two.2.2) Additional CPV code(s)
- 45343000 - Fire-prevention installation works
- 71315400 - Building-inspection services
- 71631300 - Technical building-inspection services
- 75251110 - Fire-prevention services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Lot 1 is being created to support Members appoint experienced and competent Contractors to undertake the passive fire protection services on behalf of EEM Members in the Midlands providing them with the provision in terms of their legal compliance that would meet all the current and future fire protection legislations, ensuring that all works required are carried out to the latest relevant standards and regulations with high standards of safety and performance throughout the duration of the Framework.
The Framework will provide EEM Members with a route to procure the services, but not be restricted to the following list:
• Fire Risk Assessment (FRA)
• Fire Protection Consultancy
• Passive Fire Protection strategy and advice.
• CDM & Building Regulation Assistant Management including designing.
• Fire Engineers Services.
• Supply and fit of fire doorset and associated areas including and fire door repairs.
• Building escape route surveys.
• Compartmentation survey and projects.
• Fire Signage
• EWS Forms (External Wall Systems) process and forms.
• Expert Witness Advice.
• Low rise cladding services
• High rise cladding services
All works must comply to the current safety regulations standards. All installs, refurbishment works or FRA services have a purpose of enhancing quality performance whilst reducing long term issues and delivering a compliant solutions with value for money. There are some passive fire principles, that we are to ensure our Member are provided with from any calls off from this Framework:
• Protecting escape routes by keeping safe waypoints
• Protecting building integrity
• Resisting heat conduction (insulation)
• Limiting the spread of fire, hot gases, and smoke by containing it within a single zone or compartment
The Framework is designed to help Members manage their buildings and environments as occupiers or landlords in the provision of life safety, property, environmental and asset protection.
two.2.5) Award criteria
Quality criterion - Name: Quality Assessment / Weighting: 40
Quality criterion - Name: Competence Assessment / Weighting: Pass/Fail
Cost criterion - Name: Consultancy Cost / Weighting: 5
Cost criterion - Name: Compartmentation Schedule / Weighting: 15
Cost criterion - Name: Door & Glazing Schedule / Weighting: 15
Cost criterion - Name: Survey Schedule / Weighting: 10
Cost criterion - Name: Compartmentation Works Scenario / Weighting: 5
Cost criterion - Name: Door Works Scenario / Weighting: 5
Cost criterion - Name: Survey Scenario / Weighting: 5
two.2.6) Estimated value
Value excluding VAT: £125,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
14 November 2022
End date
13 November 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Passive Fire Protection Lot 2 - London
Lot No
2
two.2.2) Additional CPV code(s)
- 45343000 - Fire-prevention installation works
- 71315400 - Building-inspection services
- 71631300 - Technical building-inspection services
- 75251110 - Fire-prevention services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Lot 2 is being created to support Members appoint experienced and competent Contractors to undertake the passive fire protection services on behalf of EEM Members in the London providing them with the provision in terms of their legal compliance that would meet all the current and future fire protection legislations, ensuring that all works required are carried out to the latest relevant standards and regulations with high standards of safety and performance throughout the duration of the Framework.
The Framework will provide EEM Members with a route to procure the services, but not be restricted to the following list:
• Fire Risk Assessment (FRA)
• Fire Protection Consultancy
• Passive Fire Protection strategy and advice.
• CDM & Building Regulation Assistant Management including designing.
• Fire Engineers Services.
• Supply and fit of fire doorset and associated areas including and fire door repairs.
• Building escape route surveys.
• Compartmentation survey and projects.
• Fire Signage
• EWS Forms (External Wall Systems) process and forms.
• Expert Witness Advice.
• Low rise cladding services
• High rise cladding services
All works must comply to the current safety regulations standards. All installs, refurbishment works or FRA services have a purpose of enhancing quality performance whilst reducing long term issues and delivering a compliant solutions with value for money. There are some passive fire principles, that we are to ensure our Member are provided with from any calls off from this Framework:
• Protecting escape routes by keeping safe waypoints
• Protecting building integrity
• Resisting heat conduction (insulation)
• Limiting the spread of fire, hot gases, and smoke by containing it within a single zone or compartment
The Framework is designed to help Members manage their buildings and environments as occupiers or landlords in the provision of life safety, property, environmental and asset protection.
two.2.5) Award criteria
Quality criterion - Name: Quality Assessment / Weighting: 40
Quality criterion - Name: Competence Assessment / Weighting: Pass/Fail
Cost criterion - Name: Consultancy Cost / Weighting: 5
Cost criterion - Name: Compartmentation Schedule / Weighting: 15
Cost criterion - Name: Door & Glazing Schedule / Weighting: 15
Cost criterion - Name: Survey Schedule / Weighting: 10
Cost criterion - Name: Compartmentation Works Scenario / Weighting: 5
Cost criterion - Name: Door Works Scenario / Weighting: 5
Cost criterion - Name: Survey Scenario / Weighting: 5
two.2.6) Estimated value
Value excluding VAT: £25,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Passive Fire Protection Framework Lot 3 - National
Lot No
3
two.2.2) Additional CPV code(s)
- 45343000 - Fire-prevention installation works
- 71315400 - Building-inspection services
- 71631300 - Technical building-inspection services
- 75251110 - Fire-prevention services
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
- UKL - Wales
two.2.4) Description of the procurement
Lot 3 is being created to support Members appoint experienced and competent Contractors to undertake the passive fire protection services on behalf of EEM Members in the Midlands providing them with the provision in terms of their legal compliance that would meet all the current and future fire protection legislations, ensuring that all works required are carried out to the latest relevant standards and regulations with high standards of safety and performance throughout the duration of the Framework.
The Framework will provide EEM Members with a route to procure the services, but not be restricted to the following list:
• Fire Risk Assessment (FRA)
• Fire Protection Consultancy
• Passive Fire Protection strategy and advice.
• CDM & Building Regulation Assistant Management including designing.
• Fire Engineers Services.
• Supply and fit of fire doorset and associated areas including and fire door repairs.
• Building escape route surveys.
• Compartmentation survey and projects.
• Fire Signage
• EWS Forms (External Wall Systems) process and forms.
• Expert Witness Advice.
• Low rise cladding services
• High rise cladding services
All works must comply to the current safety regulations standards. All installs, refurbishment works or FRA services have a purpose of enhancing quality performance whilst reducing long term issues and delivering a compliant solutions with value for money. There are some passive fire principles, that we are to ensure our Member are provided with from any calls off from this Framework:
• Protecting escape routes by keeping safe waypoints
• Protecting building integrity
• Resisting heat conduction (insulation)
• Limiting the spread of fire, hot gases, and smoke by containing it within a single zone or compartment
The Framework is designed to help Members manage their buildings and environments as occupiers or landlords in the provision of life safety, property, environmental and asset protection.
two.2.5) Award criteria
Quality criterion - Name: Quality Assessment / Weighting: 40
Quality criterion - Name: Competence Assessment / Weighting: Pass/Fail
Cost criterion - Name: Consultancy Cost / Weighting: 5
Cost criterion - Name: Compartmentation Schedule / Weighting: 15
Cost criterion - Name: Door & Glazing Schedule / Weighting: 15
Cost criterion - Name: Survey Schedule / Weighting: 10
Cost criterion - Name: Compartmentation Works Scenario / Weighting: 5
Cost criterion - Name: Door Works Scenario / Weighting: 5
Cost criterion - Name: Survey Scenario / Weighting: 5
two.2.6) Estimated value
Value excluding VAT: £100,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As described in the tender documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
28 July 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
28 July 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
Correspondence Team, Cabinet Office, Whitehall
London
SW1A 2AS
Country
United Kingdom